IT Project Administrator

CatholicJobs.com; Arlington (VA); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Telework opportunities

Paid time off & holidays

Free parking & metro transit

Job summary

The Catholic Diocese of Arlington is seeking a Project Administrator to coordinate IT projects for the CAO, ACH, and CCDA teams. You will manage charters, plans, communication, and governance under the IT Director, ensuring on-time, on-budget delivery with strong documentation and stakeholder engagement.

Ideal candidates have 1–3 years coordinating IT projects in a not-for-profit setting, with BA in MIS or related field and proficiency in Microsoft Project and Office.

Qualifications

• Knowledge of project management concepts and techniques.
• Strong verbal and written communication skills.
• Solid meeting facilitation and time management abilities.
• Experience with budgeting and reporting in a not-for-profit IT setting.

Responsibilities

• Draft project charters in collaboration with sponsors and stakeholders.
• Develop work breakdown structures, project plans, and communication plans.
• Coordinate internal and external resources and meetings; draft minutes.
• Monitor project progress and budget; track hours and milestones.
• Prepare project summaries and lessons learned for archiving.

Skills

Project management

Microsoft Project

Communication skills

Facilitation

Administrative skills

Team collaboration

Education

BA in MIS or business-related major

Tools

Microsoft Office

Job description

Catholic Diocese of Arlington

Arlington, VA

Job ID#: 9779177017

Posted August 25, 2026

Expires October 24, 2026

Category Technology

Terms Full-Time Employee

Experience 2-5 Years

Education Undergraduate Degree

Base Pay $70k to $80k Salary

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Description

Job Description

Meaningful work * service oriented and respectful work environment * work-life balance * telework opportunities * generous leave, including paid FML * more paid holidays than the federal government, including Christmas week off * free parking as well as free transportation to/from Ballston metro * paid lunch breaks * professional development tuition assistance * tuition assistance for your children enrolled in our diocesan schools after 1 year of employment * medical, dental, vision, life, disability, 403(b) and retirement plans.

Salary range: $70-80K

Position Summary

The Office of Information Technology is responsible for selecting, deploying and supporting software, hardware and telecommunication resources for the 450 + staff members of the Central Administrative Offices of the Catholic Diocese of Arlington (CAO), the Arlington Catholic Herald (ACH), and the Catholic Charities of the Diocese of Arlington (CCDA) to utilize in fulfilling their mission within the Diocese. The infrastructure is a two domain environment with a single AD forest and includes 10 + remote Catholic Charities Offices (CC). The Catholic Charities network is a WAN with remote locations connected by VPN, while the CAO is a LAN environment supporting the immediate campus of 200 North Glebe and 80 North Glebe.

The Project Administrator plays a critical role in driving the successful delivery of IT projects within the CAO by coordinating project resources, organizing project documentation, and ensuring effective collaboration among CDA personnel, consultants, and stakeholders. Working under the direction of the Director, this position supports project governance through comprehensive reporting, analysis, and performance tracking, enabling informed decision-making and project accountability. The role requires exceptional time management and organizational skills to proactively monitor project activities, manage competing priorities, and maintain control of key project variables. In addition, the Project Administrator must demonstrate strong executive-level administrative capabilities, excellent verbal and written communication skills, sound judgment, and a working knowledge of budgeting, financial tracking, and reporting to help ensure projects are delivered efficiently, on schedule, and in alignment with organizational objectives.

Principal Duties

• Draft project charter in collaboration with executive sponsor, subject matter expert(s), stakeholder(s) and technical resources.
• Assist the Director, Assistant Director and/or Application Services Team Lead in the development of work breakdown structure, project plan, stakeholder matrix and communication plans using existing templates.
• Propose tasks and activity assignments for internal and external technical project resources based on WBS.
• Assist in the Evaluation of project risks and help develop mitigation strategies/plans.
• Coordinate project status meetings with technical resources, stakeholders and subject matter experts. This includes identifying appropriate attendees, scheduling location and necessary resources, drafting and circulating meeting minutes to participants.
• Coordinate and draft project communications that are identified in the communications plan and/or communications matrix.
• Monitor project progress and draft project status reports.
• Draft presentation materials for status meetings (e.g. project analytical reports or PowerPoint presentations).
• Monitor progress and schedule sign-off reviews for key milestones and deliverables.
• Coordinate receipt of vendor invoices and review/approve payment for authorized services.
• Monitor budget to actual project expenses based on approved project budget.
• Track internal/external hours based on approved project hours.
• Coordinate issues management list and problem resolution by external and internal resources.
• At conclusion of project, prepare summary of results and lessons learned and organize and archive all relevant project files.

Responsibilities And Authority

• Supervision Received

Given wide latitude and exercises significant discretion under the general direction of the IT Director.

Physical Demands/Working Environment

While performing the duties of this job, required to have ordinary ambulatory skills sufficient to visit other locations; ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weight of 10 - 50 pounds

Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read

Frequently required to sit, hear, talk and use repetitive motion of the hands/wrists

Work performed in and out of the office setting

Occasional evening and/or weekend work is required

Work performed in an individual, well-lighted cubicle. The noise level is usually low. The space is wheel chair-accessible

Qualifications

Knowledge/Skills:

• Knowledge of project management concepts and techniques and a demonstrated ability to apply them.
• Basic knowledge of Microsoft Project.
• Strong verbal and written communication skills, including the ability to prepare clear project documentation, status reports, meeting minutes, and stakeholder communications.
• Solid meeting facilitation, time management, analytical and problem-solving skills.
• Strong executive administrative skills, as well as exposure to budgeting and reporting.
• Ability to collaborate effectively in a team environment and to maintain composure and focus in the face of shifting priorities and direction.

Education Required: BA in MIS or business-related major.

Certifications: CAPMR (Certified Associate in Project Management) preferred.

Years and Types of Experience: 1 to 3 years' coordination or administration experience with IT projects, preferably in a mid-size (51 to 500 employees) not-for-profit organization

We thank all applicants in advance for their interest in working for the Catholic Diocese of Arlington, however, only those selected for an interview will be contacted.

About The Employer

The Diocese of Arlington is a thriving community composed of seventy parishes in the Northern Virginia area. Since its founding in 1974, the Diocese has grown significantly, becoming one of the fifty largest dioceses in the United States. Currently there are 446,500 registered Catholics and over 275 priests in the Diocese.