IT Project Coordinator

Apex Systems; Quincy (MA); Hybrid; USD 114,616,000 - 133,627,000; Full time

Job summary

Apex Systems is seeking an organized IT Project Coordinator to support the Commonwealth of Massachusetts’ IE&E program from initiation through implementation. The role is based in Quincy, MA with hybrid work options and a duration through 6/30/27, with potential extension.

The ideal candidate has 3–5 years of IT project coordination experience, cross-functional collaboration skills, and strong stakeholder communication.

Qualifications

• 3–5 years of IT project coordination or related tech environment experience.
• Experience with cross-functional teams and vendor deliverables.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate day-to-day IT project activities to keep tasks on schedule.
• Maintain project plans, RAID logs, status reports, and docs.
• Track milestones, risks, issues, decisions, and changes.
• Schedule and facilitate meetings; capture minutes and actions.
• Communicate with business stakeholders, tech teams, vendors, and leadership.
• Monitor progress; identify delays, constraints, risks, dependencies.
• Prepare weekly/monthly status reports and exec updates.
• Assist with budget tracking, resource planning, and procurement.
• Support intake, planning, requirements, and closeout activities.
• Ensure PMO standards and governance are followed.
• Assist with change management and training coordination.
• Coordinate production releases and post-implementation tasks.
• Escalate significant risks/issues to PM in a timely manner.
• Contribute to process improvements and reporting.
• Collaborate with IE&E project teams and vendor contacts.

Skills

Organizational skills

Communication

Cross-functional collaboration

Schedule management

Risk and dependency tracking

Analytical problem solving

Stakeholder management

MS Office (Excel, PowerPoint, Word, &

Project coordination

Vendor coordination

Education

3–5 years IT project coordination experience

Tools

Microsoft Project

Jira

Azure DevOps

Smartsheet

Confluence

Job description

Job Description

Job#: 3049186

Apex Systems is a world class technology services business that incorporates industry insights and experience to deliver solutions that fulfill our clients’ digital visions.

We have an opportunity for a IT Project Coordinator.

Here are the details:

Position

IT Project Coordinator

Client

Commonwealth of MA (EOHHS)

Location

Quincy, MA (Hybrid)

Duration

Thru 6/30/27 (with possibility of extension)

Pay rate

$40-$47/hour

PROGRAM SUMMARY

The Commonwealth of Massachusetts Executive Office for Health and Human Services (EOHHS) seeks to improve a constituent’s experience while interacting with eligibility and enrollment (IE&E) processes across its various agencies through more efficient and collaborative processes. This project will, through a series of iterative improvements, knit the various processes together into an Integrated Eligibility and Enrollment program to provide constituents with a unified view of applying, managing and being notified by Benefits programs.

POSITION SUMMARY

We are seeking an organized and proactive IT project coordinator with 3-5 years of experience supporting technology projects from initiation through implementation. The ideal candidate will coordinate project activities, track schedules and deliverables, facilitate communication across technical and business teams, and ensure projects remain on track with respect to scope, schedule, risks, and dependencies.

The successful candidate will closely work with project managers, business stakeholders, IT teams, vendors, and leadership to support the successful delivery of IT initiatives.

Detailed List Of Job Duties

• Coordinate day-to-day activities for IT projects and ensure project tasks and deliverables remain on schedule.
• Maintain project plans, schedules, action-items logs, risk register, dependencies (RAID log), status reports ,and project documentation.
• Track project milestones, risks, issues, decisions, and change requests.
• Schedule and facilitate project meetings, including preparing agendas, capturing meeting minutes, and following up on action items.
• Coordinate communication among business stakeholders, technical teams, vendors, and project leadership.
• Monitor project progress and proactively identify schedule delays, resource constraints, risks, and dependencies.
• Prepare weekly and monthly project status reports and executive-level updates as needed.
• Support project managers with budget tracking, resource planning, procurement activities, and vendor coordination.
• Assist with project intake, planning, requirements gathering, implementation planning, and project closeout activities.
• Support governance processes and ensure projects follow established PMO standards, methodologies, and controls.
• Assist with change management, stakeholder communications, training coordination, and implementation activities.
• Coordinate production releases and post-implementation activities when applicable.
• Escalate significant risks, issues, and schedule concerns to the Project Manager in a timely manner.
• Contribute to continuous improvement of project management processes, templates, and reporting.
• Work with business and vendor support contacts as necessary to assist in the smooth operation of the IE&E Projects

EDUCATION, EXPERIENCE, And QUALIFICATIONS

• 3–5 years of experience in IT project coordination, project management, PMO, business analysis, or a related technology environment.
• Experience working with cross-functional technology teams.
• Experience working with third-party vendors and managing vendor deliverables.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Experience creating project status reports, schedules, meeting minutes, action-item logs, and project documentation.
• Ability to track multiple projects, priorities, and deadlines simultaneously.
• Strong analytical and problem-solving skills.
• Experience coordinating software development, system integration, application implementation, infrastructure, cloud, data, or cybersecurity projects.
• Familiarity with IT governance, SDLC, change management, release management, and PMO processes.
• Ability to work effectively with technical and non-technical stakeholders.
• Proficiency with Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• Experience with project management or collaboration tools such as Microsoft Project, Jira, Azure DevOps, Smartsheet, Confluence, or similar platforms.
• Experience working in an enterprise IT, healthcare, government, financial services, or similarly regulated environment.
• Experience with Agile, Scrum, Waterfall, or hybrid project management methodologies.
• Basic understanding of APIs, databases, application integrations, cloud technologies, and enterprise systems is a plus.
• Nice to have: PMP or CSM or other related project management certification.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email: protected] or 844-463-6178.

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email: protected] or 844-463-6178.

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our employee services Department at [email: protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex.

Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.