IT Project Coordinator

RGP; Alameda (CA); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Medical

Dental

401k

Job summary

RGP is seeking an IT Project Coordinator in Alameda, CA to support a multi-billion-dollar biotech client. This onsite role ensures IT initiatives are planned, tracked, and executed across technical and business teams. The 12-month engagement offers full W-2 benefits.

You will coordinate IT projects, maintain artifacts, and facilitate meetings to ensure visibility and accountability. 40–50 USD/hour, five days onsite weekly.

Qualifications

• Bachelor’s degree or equivalent experience in IT, business, or PM.
• 1+ year IT project coordination or PMO support in a technical environment.
• Strong written and verbal communication with professional writing and presentations.
• Excellent organization to manage multiple priorities and detailed docs.
• Experience with MS Project, Smartsheet, Jira, Azure DevOps or SharePoint.
• Proficient in Microsoft 365 apps (Outlook, Teams, Word, Excel, PowerPoint).
• Familiarity with Waterfall and Agile; CAPM/PMP/ Scrum training a plus.

Responsibilities

• Coordinate IT projects from planning through implementation and closure.
• Maintain schedules, milestones, risks, issues, decisions, and dashboards.
• Facilitate meetings, manage logistics, agendas, notes, and follow-ups.
• Provide project status reports, updates to stakeholders, and presentations.
• Track dependencies, resources, and deliverables across teams, vendors, partners.
• Support readiness and end-user adoption activities, including training coordination.
• Contribute to quality standards and governance checkpoints with Agile/Waterfall/hybrid.

Skills

IT project coordination

PMO support

Communication

Documentation

Jira

Azure DevOps

SharePoint

Microsoft 365

Agile

Waterfall

Education

Bachelor’s degree in Information Technology, Business Administration, or Project Management

Tools

Microsoft Project

Smartsheet

Jira

Azure DevOps

SharePoint

Job description

This IT Project Coordinator role supports a public, multi-billion dollar biotechnology and life sciences company focused on advancing drug discovery and clinical development. Working onsite, this consultant will play a key part in helping IT initiatives run smoothly and achieve strategic delivery goalsensuring projects are planned, tracked, and executed effectively across technical and business teams.

• RGP is a W-2 employer offering a total rewards compensation including medical, dental and 401k.
• This engagement is 12 months in duration and requires 5 days a week onsite in Alameda, CA.
• The hourly pay range is $40-$50

What you will work on

• Coordinate IT projects from planning through implementation and closure under direction of senior IT leaders or project managers.
• Maintain detailed project artifacts: schedules, milestone trackers, risk and issue logs, decision registers, and progress dashboards.
• Facilitate meetings and manage logistics, agendas, notes, and follow-ups to ensure clear visibility and accountability.
• Provide professional communications: project status reports, stakeholder updates, announcements, and presentations.
• Track dependencies, resource allocations, and deliverables across IT teams, vendors, and business partners.
• Support technology readiness and end-user adoption activities—including training coordination, scheduling, and post-session documentation.
• Contribute to quality standards, project governance checkpoints, and adherence to methodologies (Agile, Waterfall, or hybrid).
• Elevate risks and time delays to project leadership for timely resolution and alignment to IT strategic goals.

What you will bring

• Bachelor’s degree in Information Technology, Business Administration, or Project Management (or equivalent experience).
• 1+ years of experience in IT project coordination, PMO support, or training facilitation in a technical environment.
• Strong written and verbal communication, with polished professional writing and presentation abilities.
• Demonstrated organizational discipline—able to manage multiple priorities and maintain detailed documentation.
• Experience with project management tools: Microsoft Project, Smartsheet, Jira, Azure DevOps, or SharePoint.
• Skilled in Microsoft 365 applications (Outlook, Teams, Word, Excel, PowerPoint).
• Familiarity with Waterfall and Agile methods; formal training or certifications (CAPM, PMP, Scrum, Agile) are a plus.

What you can expect

• An inspirational place for you to do your best work, be engaged in meaningful ways, and continually develop the skills, competencies and qualities that set our team apart.
• Compensation commensurate with your qualifications, experience, and other factors including geographic location, market and operational factors.
• Total Rewards include: Medical, Dental, Vision, Life Insurance, Disability Insurance, 401(k) Savings Plan, Employee Stock Purchase Plan, Professional Development Program, Paid Time Off and Paid Sick Time (in geographies where legally required).

What we do

At RGP, we're creating a future where businesses produce their best work without constraints. We've built a global network of over 2,600 experts across four regions, providing a comprehensive suite of solutions across on-demand talent, next‑generation consulting, and outsourced services to support organizations at every stage of their growth journey. Trusted by Fortune 100 companies and emerging disruptors alike, we challenge conventional ways of working, drive growth, and pave the way for long‑term success through bold innovation and fearless collaboration.

Our values guide everything we do and strengthen our commitment to people. By combining smart processes, human-centered design, and advanced technology, we celebrate our team's excellence and ensure we grow together. We believe in the power of continuous learning and development to drive both individual and organizational success. It’s time to rethink how work gets done. Dare to Work Differently® with RGP.

RGP is proud to be an Equal Opportunity Employer and committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, or any other legally protected trait and encourage all applicants to apply.