IT Procurement Project Manager

Mbi Llc; Harrisburg (Dauphin County); On-site; USD 90,000 - 140,000; Full time

Job summary

Mbi Llc in Harrisburg, PA seeks an experienced Procurement and Contracts Manager to lead procurement activities and contract renewals, ensuring alignment with IT policies and agency requirements.

You will coordinate with PDE teams, governance, and stakeholders, develop solicitation materials, and provide guidance on vendor responses. Strong project management and risk awareness are essential for timely execution.

Qualifications

• Experience leading procurement and contract renewal activities with IT policy alignment.
• Ability to coordinate with procurement, legal, and program stakeholders.
• Skilled in drafting RFQs/RFPs/SOWs and vendor communications.

Responsibilities

• Lead new procurement and contract renewals, aligning with policies, timelines, and budget needs.
• Coordinate with procurement managers and legal resources on compliance and risk.
• Maintain tracking for renewals, events, policy exceptions, and milestones.
• Represent OA OIT in PDE Procurement First meetings and align stakeholder understanding.
• Serve as liaison between program staff and procurement, resolving process issues.
• Develop solicitation materials ensuring clarity and IT standard alignment.
• Advise on language to support vendor responses and coordinate across teams.
• Provide status updates and governance documentation to support decisions.

Skills

Project management

Vendor management

Stakeholder communication

Contract management

Compliance

Risk management

Tools

MS Office

Contract management system

Job description

Responsibilities

• Lead and manage all new procurement and contract renewal activities, ensuring alignment with IT policies, timelines, and agency and budget requirements.
• Coordinate with GGDC Procurement Manager and other GRC or enterprise legal resources as needed to address compliance, contractual, or risk-related considerations.
• Maintain a comprehensive tracking system for upcoming renewals, procurement events, policy exceptions (PEs), and major contract milestones to ensure proactive engagement and timely execution.
• Attend all PDE Procurement First meetings to represent OA OIT, gather requirements, and ensure consistent understanding between stakeholders and procurement partners.
• Serve as the primary liaison between program staff and procurement stakeholders, clarifying needs and resolving process issues as they arise.
• Support PDE teams in developing solicitation materials, including RFQs, RFPs, SOWs, and related documents, ensuring clarity, completeness, and alignment with IT standards.
• Advise program and OIT staff on recommended language to support accurate vendor responses.
• Facilitate coordination across PDE program areas, OIT, fiscal staff, and other contributors to gather inputs, reconcile differing needs, and advance solicitation packages to completion.
• Provide quality review on final solicitation documents before submission to procurement for publication.

Implementation Project Management

• Serve as the lead project manager for vendor implementation efforts, including commercial off?the?shelf (COTS), modified off?the?shelf (MOTS), or similar technology solutions.
• Establish and maintain project plans, timelines, deliverables, and communication structures to ensure successful vendor onboarding and solution implementation.
• Coordinate across internal teams, vendor personnel, and technical stakeholders to manage risks, resolve issues, and maintain forward momentum.
• Track project progress against scope, budget, and contractual obligations, escalating concerns as needed to leadership.
• Provide regular status reporting and documentation to support transparency, informed decision?making, and effective project governance.

Contract Management

• Serve as the first technical point of contact (POC) for technical questions, contract compliance checks, and interpretation of technical obligations.
• Perform initial compliance assessments to ensure vendor activities align with contract terms, technical requirements, and program expectations.
• Escalate issues, concerns, or complex technical questions to the Business Relationship Manager (BRM) as appropriate, ensuring timely resolution and clear communication.
• Maintain an organized record of contract deliverables, performance metrics, amendments, and issue logs to support oversight and audit readiness.