IT Procurement & Licensing Specialist

Ara; Raleigh (NC); On-site; USD 60,000 - 90,000; Full time

Job summary

Applied Research Associates, Inc. is seeking an IT Purchasing Administrator to support software license management, purchasing workflows, and lifecycle operations within the IT organization.

The role emphasizes accuracy, fast-paced problem-solving, and strong organizational skills to maintain procurement and asset data. Responsibilities include coordinating IT purchases, updating inventory, processing license assignments for hires/terminations, and ensuring compliance with security and project

Qualifications

• High school diploma required; education may substitute for experience.
• 6+ years of relevant experience (education may be used in lieu of experience).
• Minimum 2 years' experience in technology-related procurement.
• Strong Microsoft Office skills, especially Excel.
• Demonstrated ability to collaborate in a team‑oriented environment and contribute to departmental goals.

Responsibilities

• Perform routine IT purchasing duties, ensuring accuracy and compliance throughout the procurement lifecycle.
• Conduct data entry related to order history, inventory levels, asset tracking, and software licensing.
• Assist with maintaining equipment inventory, including updating records, reconciling counts, and supporting audits.
• Process IT inventory related tasks for new hires and terminations; including assigning or revoking software licenses and accurately logging all changes.
• Monitor and manage the Procurement queue by reviewing, noting, and assigning incoming tickets for timely resolution.
• Track licensed software, vouchers, renewals, and usage to maintain compliance and budget visibility.
• Create, revise, and maintain knowledge base documentation to support internal procurement processes and user guidance.
• Receive, process, and route incoming shipments and ensure assets are recorded and distributed efficiently.
• Communicate with vendors to request quotes, gather competitive pricing, and ensure approvals are secured.
• Coordinate with Central Purchasing team to complete purchases and finalize orders.

Skills

Procurement coordination

Vendor communication

Data entry

Education

High school diploma

Associate degree preferred

Tools

Excel

Procurement software

Job description

Applied Research Associates, Inc. is seeking an IT Purchasing Administrator to support software license management, purchasing workflows, and lifecycle operations within the IT organization.

The role emphasizes accuracy, fast-paced problem-solving, and strong organizational skills to maintain procurement and asset data. Responsibilities include coordinating IT purchases, updating inventory, processing license assignments for hires/terminations, and ensuring compliance with security and project