IT Operations & Admin Coordinator

Kansas Health System; Kansas; On-site; USD 55,000 - 75,000; Full time

Job summary

Kansas Health System is seeking an IT Administrative Operations Specialist at the Broadmoor Campus. Under minimal supervision, you will provide concierge administrative and operational services to IT capabilities, coordinating budgets, policy documentation, file management, data reporting, payroll and onboarding, scheduling, and events.

You will manage financial operations, generate reports, coordinate projects, develop change management plans, support team development, organize meetings, and

Qualifications

• Experience supporting specialized IT functions and admin teams.
• Proficiency in Microsoft Office Suite and collaboration tools; ability to create polished reports and presentations.

Responsibilities

• Manage comprehensive financial operations including invoice processing, vendor procurement, expense reimbursement, catering coordination, and travel arrangements while maintaining effective vendor relationships to ensure quality service and cost efficiency.
• Perform advanced data entry, collection, and analysis activities, generating detailed reports and identifying trends to support management decision-making and operational planning.
• Plan, coordinate, and execute capability-level projects and initiatives, managing timelines, resources, and stakeholder communications to ensure successful delivery of departmental objectives.
• Develop and implement change management and internal communications plans that support organizational transitions, ensuring clear messaging and stakeholder engagement throughout implementation phases.
• Coordinate IT workforce engagement and development activities including training sessions, team-building initiatives, and professional development opportunities in alignment with departmental and organizational programs.
• Organize and facilitate project meetings, team sessions, and special events, preparing agendas, documenting minutes, developing meeting materials, and tracking action items to ensure follow-through and accountability.
• Manage complex scheduling and calendaring for leadership and teams, coordinate shared mailboxes, and optimize calendar efficiency while balancing competing priorities and ensuring effective communication flow.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.

Skills

MS Office Suite

Reports & presentations

Education

Bachelor's degree or 4+ years relevant experience in lieu of degree

Job description

Kansas Health System is seeking an IT Administrative Operations Specialist at the Broadmoor Campus. Under minimal supervision, you will provide concierge administrative and operational services to IT capabilities, coordinating budgets, policy documentation, file management, data reporting, payroll and onboarding, scheduling, and events.

You will manage financial operations, generate reports, coordinate projects, develop change management plans, support team development, organize meetings, and