IT Invoicing and Procurement Analyst - Blue Bell, PA

PMA Companies; Whitpain Township (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

PMA Companies seeks an IT Invoicing & Procurement Analyst to manage day-to-day invoicing, procurement coordination, and data loading on our IT Financial Management platform. You will work with IT, finance, and vendor teams to ensure accurate financial operations.

The role emphasizes data accuracy, Excel-based reporting, and collaboration across cross-functional teams. Alternate locations include Blue Bell, PA, with potential on-site responsibilities.

Qualifications

• Associate or Undergraduate degree focused on business, accounting, or finance.
• Proficiency in Microsoft Excel with data formatting, LOOKUP functions, PivotTables, and basic reporting.
• Attention to detail and data accuracy are essential.

Responsibilities

• Process, validate, and track IT-related invoices per policies and budget controls.
• Coordinate with IT and procurement to support requisitions, POs, and contracts.
• Load, map, and reconcile data in the ITFM platform (Nicus, ServiceNow ITBM, or similar).
• Generate reports on IT spend, forecasts, and variances using Excel.

Skills

Microsoft Excel

LOOKUP functions

PivotTables

Data formatting

Data validation

Education

Business/Accounting/Finance degree

Tools

Nicus

ServiceNow ITBM

Job description

Job Description

We are seeking a detail-oriented and proactive IT Invoicing & Procurement Analyst to manage day-to-day invoicing, procurement coordination, and data loading activities on our IT Financial Management (ITFM) platform. This role requires strong analytical and communication skills, and the ability to work closely with IT, finance, and vendor management teams to ensure accurate and timely financial operations.

Key Responsibilities

• Process, validate, and track IT-related invoices in accordance with company financial policies and budget controls
• Coordinate with IT and procurement teams to support purchase requisitions, purchase order management, and contract alignment
• Load, map, and reconcile financial and operational data in the ITFM platform (e.g., Nicus, ServiceNow ITBM, or similar)
• Monitor invoice discrepancies, resolve exceptions, and follow up with vendors and internal stakeholders
• Maintain accurate records and documentation of procurement and invoicing activities
• Generate reports and summaries of IT spend, forecasts, and variances using Microsoft Excel and reporting tools
• Collaborate with IT service owners, finance business partners, and vendors to ensure clear communication and alignment on billing and procurement expectations

Requirements

Technical & Functional Skills

• Associate or Undergraduate degree focused on business, accounting, or finance.
• Proficiency in Microsoft Excel, including:
  • Data formatting and cleansing
  • Use of LOOKUP functions (e.g., VLOOKUP, XLOOKUP, INDEX/MATCH)
  • PivotTables and basic reporting
  • Spreadsheet linking and data validation
• Strong attention to detail and data accuracy

Communication & Interpersonal Skills

• Excellent written communication skills for documenting processes, issue resolution, and reporting
• Strong interpersonal and collaboration skills to work effectively with cross-functional teams including IT, finance, and vendors
• Ability to interpret and communicate financial data to non-financial stakeholders clearly and concisely
• Proactive in follow-ups and problem resolution

Alternate Location(s)

Blue Bell, Pennsylvania, United States