IT Invoicing and Procurement Analyst

externalpmacompanies; Pennsylvania; On-site; USD 55,000 - 75,000; Full time

Job summary

externalpmacompanies in Pennsylvania seeks an IT Invoicing & Procurement Analyst to manage day-to-day invoicing, procurement coordination, and data loading on our ITFM platform.

You will collaborate with IT, finance, and vendor management teams to ensure accurate financial operations, reporting, and compliance. Strong Excel skills and attention to detail are required; familiarity with platforms like Nicus or ServiceNow ITBM is preferred.

Qualifications

• Associate or Undergraduate degree focused on business, accounting, or finance.
• Proficiency in Microsoft Excel with data formatting, lookups, PivotTables, and basic reporting.
• Strong attention to detail and data accuracy.

Responsibilities

• Process, validate, and track IT-related invoices in accordance with company policies and budget controls.
• Coordinate with IT and procurement teams to support requisitions, purchase order management, and contract alignment.
• Load, map, and reconcile financial and operational data in the ITFM platform (e.g., Nicus, ServiceNow ITBM, or similar).
• Monitor invoice discrepancies, resolve exceptions, and follow up with vendors and internal stakeholders
• Maintain accurate records and documentation of procurement and invoicing activities
• Generate reports and summaries of IT spend, forecasts, and variances using Microsoft Excel and reporting tools
• Collaborate with IT service owners, finance business partners, and vendors to ensure clear communication and alignment on billing and procurement expectations

Skills

Microsoft Excel

Data analysis

Attention to detail

Education

Associate or Undergraduate degree in business, accounting, or finance

Tools

Nicus

ServiceNow ITBM

Job description

We are seeking a detail-oriented and proactive IT Invoicing & Procurement Analyst to manage day-to-day invoicing, procurement coordination, and data loading activities on our IT Financial Management (ITFM) platform. This role requires strong analytical and communication skills, and the ability to work closely with IT, finance, and vendor management teams to ensure accurate and timely financial operations.

Key Responsibilities:

• Process, validate, and track IT-related invoices in accordance with company financial policies and budget controls
• Coordinate with IT and procurement teams to support purchase requisitions, purchase order management, and contract alignment
• Load, map, and reconcile financial and operational data in the ITFM platform (e.g., Nicus, ServiceNow ITBM, or similar)
• Monitor invoice discrepancies, resolve exceptions, and follow up with vendors and internal stakeholders
• Maintain accurate records and documentation of procurement and invoicing activities
• Generate reports and summaries of IT spend, forecasts, and variances using Microsoft Excel and reporting tools
• Collaborate with IT service owners, finance business partners, and vendors to ensure clear communication and alignment on billing and procurement expectations

Technical & Functional Skills

• Associate or Undergraduate degree focused on business, accounting, or finance.
• Proficiency in Microsoft Excel, including:
  • Data formatting and cleansing
  • Use of LOOKUP functions (e.g., VLOOKUP, XLOOKUP, INDEX/MATCH)
  • PivotTables and basic reporting
  • Spreadsheet linking and data validation
• Strong attention to detail and data accuracy

Communication & Interpersonal Skills

• Excellent written communication skills for documenting processes, issue resolution, and reporting
• Strong interpersonal and collaboration skills to work effectively with cross-functional teams including IT, finance, and vendors
• Ability to interpret and communicate financial data to non-financial stakeholders clearly and concisely
• Proactive in follow-ups and problem resolution