IT Contracts Financial Management Analyst

Intelliswift - An LTTS Company; Oakland (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Intelliswift - An LTTS Company in Oakland, CA is seeking an IT Contract Management Analyst to manage a portfolio of technology contracts, interface with vendors and internal stakeholders, and support enterprise policy enforcement and cost controls.

You will analyze spend, renewals, and budgeting, enter financial data into SAP/ATRIUM, prepare management reports, and collaborate with IT PMO and leadership to optimize O&M costs.

Qualifications

• Bachelor's degree in business or related field or equivalent experience.
• Proficient in Microsoft Office, Visio, PowerPoint and expert level Excel.
• 5–8 years of contract management, financial management and leadership presentation experience.

Responsibilities

• Assist with daily contract operations and provide IT business support.
• Enter contract liabilities and renewals data into ATRIUM and SAP.
• Prepare management reports by collecting and summarising data.
• Monitor invoices, accruals and budget controls for O&M contracts.
• Collaborate with IT leaders to optimize contract costs and participate in strategy reviews.
• Coordinate with vendors and stakeholders to track changes and approvals.

Skills

Excel

MS Office

Visio

PowerPoint

Data analysis

Education

Bachelor's degree in Business, Finance, Economics, Engineering or related discipline

Tools

ATRIUM

SAP

Power BI

Job description

The client is seeking a highly motivated IT Contract Management Analyst to manage a portfolio of technology contracts on behalf of the IT leadership. This position will be the main interface with vendors, internal stakeholders, and acts as representative for day-to-day contract management interactions. They will work with internal teams to implement enterprise company policies, risk engagement controls, invoice compliance reviews, goods receipts, and obtain leadership's financial approvals for O&M contract services. This role is responsible to administer contract strategic reviews with leaders, Architects, IT Operations, and drives consensus, agreement, and validation for the O&M costs of contracts. Additional responsibilities include identifying opportunities to rationalize, right size contracts, discontinue non-critical services, and identify cost optimization opportunities. This position works with stakeholders including the Sourcing Dept to assist in developing a deep understanding of contract scope, cost, terms, and conditions. The IT Contract Management Analyst develops partnerships and coordinates with the IT PMO and IT leaders to capture incremental O&M costs on from contracts at the time of purchase.

Contract Management Analyst, Senior

• Assist with the daily contract operations and provide general IT business & planning support.
• Prepare reports through gathering, analyzing, and summarizing data and information; prepares presentation materials for management reports.
• Enter contract financial liabilities into the contract management ATRIUM tool.
• Assist in the initiation, orchestration and coordinating of contract renewal analysis for IT operations, financial reviews; and analyzing multi-year contract to ensure that costs are planned in the most efficient manner.
• Maintain annual Operational Expense budgets utilizing proper accounting/budgeting controls, enter financial data into tracking system, and compile regular and ad-hoc financial status reports.
• Monitor Purchase Orders, review contract invoices, accruals, identify disparities, and resolve issues with the vendors.
• Analyze actual spend and forecasting to determine if/when appropriate change controls and escalation reporting to leadership.
• Provides financial analysis on portfolio cost variances for plan vs. actual and can identify inappropriate charges by resources or vendors and makes appropriate corrections in SAP.
• Leads meetings and acts as a liaison among stakeholders to coordinate, document, and schedule changes to IT contracts.
• Capture, analyze and present data to managers and directors to aid in business decision making.
• Effectively plans and control scope of work on contract renewals; integrates all aspects, tracks and ensures that contracts origination targets are on schedule and meets the required standard.
• Works closely with leaders and other key stakeholders to ensure that key initiatives and activities are delivered in a timely and coordinated manner that is aligned with the goals of the organization.
• Works with the data management, financial analysis and modeling team to build new tools and assist with creation and migration of reports to Power BI.
• Experience with downloading and extracting data from SAP into meaningful business intelligence reports and dashboards.
• Works with IT and functional leadership to establish a variety of key business, financial and performance metrics.

Required Skills:

• Bachelor's degree in Business, Finance, Economics, Engineering or related discipline or equivalent work experience.
• Proficient in Microsoft Office, Visio, PowerPoint and expert level Excel skills
• Expert level experience in MS Excel.
• 5 to 8 years of related work experience in contract management, Financial management, problem solving, ability to present to senior leadership and manage tasks.

Equal Employment Opportunity Statement

Intelliswift celebrates a diverse and inclusive workforce. We offer equal employment opportunities to all applicants and employees. All qualified applicants will be considered regardless of race, color, sex, gender identity, gender expressions, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other protected basis under the law.

Americans with Disabilities Act (ADA)

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact Intelliswift Human Resources Department

Other Employment Statements

Intelliswift participates in the E-Verify program.

Learn More

For information on Intelliswift Software, Inc., visit our website at www.intelliswift.com.