IT Contract & Sourcing Specialist I

NYS Office of Information Technology Services; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

The NYS Office of Information Technology Services is seeking a Contract Management Specialist 2 to support contractual functions for the Vendor Sourcing & Management Organization. The role involves purchasing IT products and services, identifying contract vehicles, processing PRs/POs, and managing software renewals for ITS and client agencies.

Responsibilities include vendor liaison, contract amendments, sole-source justifications, and collaboration with ITS attorneys.

Qualifications

• Bachelor's degree and 2 years of professional contract management experience.
• Experience in negotiation with contractors and vendors.
• Experience in fiscal management including bidding, payment, analysis, and reporting.
• Experience in contract development, including developing requests for proposals.
• Experience in contract execution, obtaining signatory approvals from control agencies.
• Experience in monitoring and reviewing contract terms.
• Required experience for Contract Management Specialist 1, SG-NS: bachelor or higher degree and two years of required experience.

Responsibilities

• Purchase Information Technology products and services for ITS and client agencies using contract vehicles.
• Identify appropriate contract vehicles for use in purchasing goods and services.
• Conduct Request for Quotes under state centralized contracts.
• Provide procurement support on the development of Statements of Work (SOWs).
• Process Purchase Requisitions (PR) in the Statewide Financial System (SFS).
• Source PRs to Purchase Orders (PO) in the SFS.
• Prepare procurement records into separate procurement packages.
• Update ITS internal procurement tracking spreadsheets and databases.
• Vendor management including participation in vendor meetings.
• Review and process agency contract amendments and extensions.
• Participate in single/sole source justifications and reasonableness of vendor rates.
• Interact with Business Services Center on PR/PO creation.
• Manage procurement for software license renewals.
• Interact with ITS budget and accounts payable staff.
• Monitor unit shared mailbox(es).
• Identify and process required PO Change requests for BSC submission.
• Provide guidance to agency staff in contract development, approval, execution, and amendments.
• Interact with ITS attorneys on contractual matters.
• Complete P-card purchases and reconcile charges in SFS.
• Provide information requested for OSC audits.
• Supervision of staff, as assigned.

Education

Bachelor's degree

Two years of professional contract management experience

Job description

The NYS Office of Information Technology Services is seeking a Contract Management Specialist 2 to support contractual functions for the Vendor Sourcing & Management Organization. The role involves purchasing IT products and services, identifying contract vehicles, processing PRs/POs, and managing software renewals for ITS and client agencies.

Responsibilities include vendor liaison, contract amendments, sole-source justifications, and collaboration with ITS attorneys.