IT Contract Procurement and Compliance Analyst, Operations & Policy Analyst 3

Oregon State Government Jobs; Salem (OR); Hybrid; USD 60,000 - 80,000; Full time

Job summary

An established government agency is seeking a dedicated IT Contract Procurement and Compliance Analyst. This pivotal role involves managing a complex portfolio of contracts, ensuring compliance with regulations, and leading strategic initiatives to enhance service delivery. Ideal candidates will have a strong background in contract management, policy development, and data analysis. Join a team committed to equity and excellence in public service, where your contributions will directly impact the efficiency and effectiveness of vital programs for Oregonians.

Benefits

Cost of Living Adjustments

Annual salary increases

Comprehensive benefits package

Public Service Loan Forgiveness Program eligibility

Qualifications

• 7 years of professional-level evaluative, analytical, and planning work experience.
• Education in Business or Public Administration or similar fields.

Responsibilities

• Manage and oversee contracts supporting the ONE IT solution.
• Ensure compliance with regulations and policies in procurement processes.

Skills

Contract Management

Policy Development

Data Analysis

Communication

Business Process Management

Education

Bachelor's Degree in Business or Public Administration

Master's Degree in relevant fields

Tools

Statistical Analysis Software

Contract Management Software

Job description

Initial Posting Date:

04/28/2025

Application Deadline:

05/12/2025

Agency:

Department of Human Services

Salary Range:

$6,123 - $9,409

Position Type:

Employee

Position Title:

IT Contract Procurement and Compliance Analyst, Operations & Policy Analyst 3

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by ourEquity North Starand our vision for a positiveRiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! We're in search of leaders committed to promoting and fostering a diverse and qualified workforce where individuals feel welcome, appreciated, and valued for all they bring to the organization. The IT Contract Procurement and Compliance Analysts reviews and approving contracts, ensuring compliance with regulations and policies, and assisting in the procurement process. Requires expertise in contract management, policy development and change management. If you possess this experience, consider taking on a key role in our team as the (IT Contract Procurement and Compliance Analyst, OPA3, Oregon Eligibility Partnership, Business Information Service Unit) for the Oregon Department of Human Services (ODHS).

About Oregon Eligibility Partnership

The Oregon Eligibility Partnership (OEP) is the dedicated program for ensuring coordinated responsibility occurs in determining timely eligibility benefits for Oregonians seeking supports related to health, food security, employment, and cash benefits. The intent of this program is to shift Oregon from a programmatically siloed state to an eligibility process that moves beyond integration and equality, to focus on equity of services and providing timely, accurate, and necessary eligibility determinations, referring individuals who are denied or approved to the appropriate ongoing services in a more person-centered way. This primary focus of this program is making eligibility determinations for medical programs, Supplemental Nutritional Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF), and Employment Related Day Care (ERDC) while following the principles of Oregonian focused, Customer Service, Equity and Inclusion, Standardization, and Efficiency. Ultimately the goal of this Program will be to work with the consumers and stakeholders and evolve our eligibility program, allowing standardization along with local control to meet the needs of individuals in their communities, focused on a generative approach where multi-generation, socioeconomic, and social determents of health are addressed in providing information and solutions, and data to organizations focused on outcomes set with individuals.

Learn more about our programs, as your work providing services will be through theOregon Eligibility Partnership (OEP).

Summary of Duties

As an IT Contract Procurement and Compliance Analyst, you will:

The IT Contract Procurement & Compliance Analyst play a critical role in managing and overseeing a complex portfolio of contracts that support the ONE IT solution including software licensing, systems integration’s, IT development and procurement services.

This position ensures that contracts, interagency agreements and procurement processes align with the OEP strategic objectives while developing and evaluating policies for the future of eligibility initiatives, with a focus on operations efficiently and equitable service delivery.

With a focus on operational efficiency and equitable service delivery, this role requires expertise in contract management, policy development and change management strategies across multiple program areas. The Contract Administrator provides strategic leadership and collaborates with internal teams and external partners to drive innovation, transparency and continuous system improvement.

This position is responsible for making high-impact decisions, leading strategic initiative across ODHS and ensuring ONE system function efficiently to support service delivery models. The decisions made in this role directly influence operational effectiveness, data integrity, and the agency’s ability to provide critical services to Oregonians.

Contract Portfolio and Contract Management

• Manage a diverse portfolio of contracts and agreements for OEP, ONE IT solution and supporting the ONE IT solutions. This includes personal service contracts, interagency agreements and memorandums of understanding, ensuring alignment with organizational objectives.
• Utilize data-driven insights and lessons learned to procure and amend contracts that clearly define goods and services, deliverable, and accountability.
• Oversee the administration of contracts to ensure compliance with terms, conditions, and deliverables throughout the contract lifecycle.
• Service as the expert advisor to both State and contractors on their contractual responsibilities, including terms, conditions, timeline and obligations.
• Plan, draft, and facilitate amendments, renewals, and terminations of contracts, aligning them with changing organizational needs.
• Resolve contract-related issues, including disputes and non-compliance, by collaborating with vendors, project teams, and leadership to implement effective solutions.
• Support organizational compliance by integrating administrative processes with state and federal regulations, internal policies, and audit requirements.
• Conduct financial analysis to track expenditures, manage budgets, identify const-saving opportunities and ensure accurate reporting and fiscal responsibility through the contract lifecycle.
• Exercise delegated budget authority for contracts by overseeing financial commitments, ensuring expenditures align with budget allocations and managing cost controls.

Strategic Leadership and Program Management

• Lead and participate in procurement meetings with Office of Contracts & Procurement, Department of Justice and Central Office to devel and analyze procurement policies.
• Fulfill legislative requirements by drafting OEP proposals for legislative sessions, including conducting data analysis of contractual records and preparing funding requests to OEP funding.

Vendor Management and Grant and Contract Compliance

• Perform deliverable reviews of OEP contract and grant deliverable to improve accuracy and identify risk.
• Develop and maintain data sets to tract contract trends, ensuring resources are effectively outsourced. Analyze data to identify patterns and efficiencies, providing leadership with strategic insights and recommendations to optimize contract management and resource allocation.
• Monitor and report on progress of projects connected to OEP Vendor service delivery.

Process Improvement and Change Management

• Coach, mentor and directs others in OEP the proper application of process improvement tools.
• Lead process improvement and change management initiatives to streamline contract administration procedures, enhancing compliance, reducing risks, and addressing organizational inefficiencies. Identify opportunities for automation, standardization and best practices to optimize workflows and ensure alignment with regulatory and organizational requirements. Identify, recommend and lead procedural, process, and cost-saving strategies to enhance efficiency and effectiveness in contract administration. Evaluate current workflows, assess potential improvements, and implement best practices to optimize resource utilization and streamline operations.

Minimum Qualifications

Seven years of professional-level evaluative, analytical, and planning work experience.

Education in Business or Public Administration, Procurement, Accounting, Behavioral or Social Sciences, Finance, Political Science, or health, human, or social services, or similar degree will substitute for experience based on the following:

• An associate degree in any of the listed areas substitutes for 18 months of experience.
• A bachelor's degree in any of the listed areas substitutes for three (3) years of experience.
• A master’s degree in any of the listed areas substitutes for four (4) years of experience.
• A Doctorate degree in any of the listed areas substitutes for five (5) years of experience.
• A valid driver’s license and acceptable driving record are required for this position.

Essential Attributes

We are looking for candidates with:

• Statistical Analysis Methods: Experience in various methods to analyze data, draw conclusions, and make predictions.
• Statistical Analysis Tools: Experience with software used to manage, analyze, and visualize data.
• IT Systems: Experience with procedures related to ODHS programs and eligibility services. Familiarity with software, hardware, networking and cloud-based services. Ability to interpret technical requirements and integrate into contractual language.
• Communication: Effective communication, both written and verbal in strategy, planning and to communicate details information to a diverse audience.
• Business Process Management: Experience identifying, analyzing, and optimizing business processes to improve efficiency, alignment with goals, and ultimately, customer satisfaction.
• Policy Development: Experience contribute to the development and improvement of procurement and compliance policies.
• Contract Procurement: Thoroughly examine contracts for accuracy, completeness, and compliance with relevant regulations and internal policies.

Attention all candidates! A cover letter is required. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history. Failure to submit the required cover letter will result in disqualification of your application.

• Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Working Conditions

• Remote or Hybrid work will be considered in filling this position. The ability to report to Salem is required when business or operational needs are dependent on onsite activities.
• Expected to perform in a high-pressure environment resulting from high volume of workload and difficult timelines. Priority and scope of work must be closely monitored, and frequent adjustments are required.
• Conduct and actively participate in meetings using virtual collaboration platforms as part of a remote work environment.
• Work may include long periods of sitting and standing. Frequent use of common office technology, including phones, computers, printers, copy machines, fax machines, etc.
• Work is performed in an office environment with cubicles and audible distractions.
• May require infrequent travel overnight to remote locations across the state.
• Overtime may be required during peak periods.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ preference:

• Veterans’ preference information.
• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Nora Leyva Esquivel. If you contact the recruiter, please include the job requisition number: REQ-179415.
• Email: [e-mail]
• Phone (call or text): 503-269-4222