IT Asset & Procurement Specialist Fordham University

Ajcunet; New York (NY); Hybrid; USD 68,000 - 84,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Flexible spending accounts

Retirement plans

Life insurance

Short and long-term disability

Tuition remission

Generous time off

Job summary

Fordham University is seeking an IT Asset & Procurement Specialist to support the acquisition, tracking, and lifecycle management of IT hardware and software. You’ll maintain inventory data, help ensure license compliance, and coordinate purchasing workflows in a hybrid work setting.

Reporting to the Assistant Director, CMDB & IT Asset Management, you will work with internal stakeholders and vendors to optimize procurement and asset management processes while supporting audits and forecasting.

Qualifications

• Bachelor's degree and at least 2 years of experience in IT support, operations, purchasing, or asset tracking.
• Equivalent combination of education and experience will be considered.
• Familiarity with ITSM or Asset Management platforms such as ServiceNow.
• Strong data tracking and reporting skills using Excel/Google Sheets.
• Excellent communication and customer-service mindset when working with stakeholders and vendors.

Responsibilities

• Maintains accurate, up-to-date records of IT hardware assets, software licenses, and peripheral inventories in enterprise platforms.
• Manages routine IT hardware and software requisitions; assists with purchasing requests and vendor quotes.
• Serves as primary operational contact for hardware/software vendors and tracks orders, deliveries, and invoices.
• Monitors software license allocations and assists with audits to ensure license compliance.
• Coordinates equipment returns, decommissioning, e-waste recycling, and secure disposal per policy.
• Gives guidance on IT procurement procedures and asset requests to university departments.
• Supports asset, spending, and lifecycle data gathering for budgeting and audits.

Skills

IT hardware knowledge

Software licensing concepts

Procurement practices

ITSM / Asset management

Excel/Sheets reporting

Communication skills

Education

Bachelor's degree

2+ years IT/operations experience

Tools

ServiceNow

Google Workspace

Microsoft Excel

MS Office

Job description

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

• Title of Position
• IT Asset & Procurement Specialist
• Position Number
• A02440
• FLSA
• Exempt
• Scheduled Hours Per Week
• 35
• Department
• Student Computing
• Campus
• Rose Hill
• Work Arrangement
• Hybrid
• Hybrid Policy
• Please review the Hybrid Policy atwww.fordham.edu/hybridpolicy.
• Position Summary
• Reporting to the Assistant Director,CMDB& IT Asset Management, the IT Asset & Procurement Specialist supports the acquisition, tracking, and lifecycle management of IT hardware and software. This role maintains accurate inventory data, supports software license compliance, and coordinates purchasing workflows.

Essential Functions

• Maintains accurate, up-to-date records of IT hardware assets, software licenses, and peripheral inventories in enterprise platforms (e.g., ServiceNow) by logging daily equipment assignments, returns, and status updates.
• Manages routine IT hardware and software requisitions; assists internal stakeholders with processing purchasing requests, evaluating vendor quotes, and ensuring adherence to university procurement workflows.
• Serves as the primary operational contact for hardware and software vendors, tracking daily order statuses, delivery schedules, shipping confirmations, basic invoice reconciliations, and routine product inquiries.
• Monitors software license allocations, assists with periodic usage audits to identify underutilized software, and supports cost-optimization efforts while ensuring compliance with vendor agreements.
• Coordinates equipment returns, decommissioning, e-waste recycling, and secure hardware disposal activities in compliance with Information Security policies and environmental regulations.
• Provides guidance and administrative support to university departments regarding IT procurement procedures, standard hardware models, and asset request fulfillment.
• Assists in gathering asset, spending, and lifecycle data to support departmental forecasting, IT budget planning, and periodic audit reporting.
• Assists the Assistant Director with preparing data and documentation for Configuration Management Database (CMDB) audits and software license compliance reviews.
• Performs other related duties as assigned to support organizational objectives and team operational needs.

Essential Functions Note

• This list is not intended to be an exhaustive list.
• The University may assign additional related duties as necessary.
• Management Responsibilities: May provide peer-level coordination or subject-matter guidance to colleagues performing similar work and/or student, part-time workers, including helping organize tasks, clarify priorities, or review work for quality or consistency.
• Additional Functions: Participates in continuous improvement initiatives and cross-functional IT projects to streamline procurement workflows and enhance asset tracking processes.

Required Qualifications: Education and Experience

• Bachelor's degree
• Minimum of two years of experience in IT support, business operations, purchasing, or asset tracking.
• An equivalent combination of education and experience will also be considered.

Required Qualifications: Knowledge and Skills

• Basic understanding of IT hardware, software licensing concepts, and procurement practices.
• Familiarity with IT Service Management (ITSM) or Asset Management platforms (e.g., ServiceNow).
• Working knowledge of Google Suite and Microsoft Office Suite (particularly MS Excel / Google Sheets for data tracking and reporting).
• Strong organizational skills and high attention to detail, with the ability to manage multiple routine requests and track orders effectively.
• Excellent communication and interpersonal skills, with a strong customer-service mindset when working with internal stakeholders and external vendors.

Preferred Qualifications

• Demonstrated understanding of the technical, administrative, and operational environment of higher education.
• Foundational knowledge of IT Asset Management (ITAM) frameworks, software asset management (SAM) best practices, orITILprinciples.
• Interest in pursuing professional certifications in IT asset management or procurement (e.g., Certified Software Asset Manager,CSAMor Certified IT Asset Manager,CITAM).

Minimum Starting Salary

• 68,000.00
• Maximum Starting Salary
• $84,185.46
• Note
• Salary is commensurate with qualifications, experience, and skills.
• Is this a Union position?
• No