IT Asset & Inventory Data Specialist - Trenton, NJ/Hybrid

STI; Trenton (NJ); Hybrid; USD 65,000 - 90,000; Full time

Job summary

STI is seeking an IT Asset & Inventory Data Specialist to manage asset data in Asset Cloud, including complex multi-quantity entries and WFH asset tracking. The role supports 500+ municipalities and involves data migration, reconciliation, and process improvement.

You will enter data, perform audits, and collaborate with Central Office and county teams to ensure accurate asset records and smooth asset-tracking operations.

Qualifications

• Minimum 3 years experience with inventory- or asset-tracking systems in IT or data management.
• Hands-on data entry, extraction, and reconciliation using cloud platforms; Asset Cloud experience preferred.
• Advanced Excel proficiency for data manipulation, import/export, and troubleshooting.
• Proficiency with Microsoft Forms for data collection from stakeholders.
• Strong attention to detail and accuracy in data entry, validation, and audits.
• Ability to learn new software quickly and document processes.
• Excellent communication for collaboration with clients, vendors, and internal teams.
• Experience reconciling inventory reports and managing multiple data sources.
• Discretion handling confidential asset and personnel information.

Responsibilities

• Enter asset data into the Asset Cloud system, including complex multi-quantity entries with validation.
• Mark and manage WFH assets in Asset Cloud, ensuring accurate categorization and tracking.
• Develop a simplified process for tracking WFH assets to improve efficiency and auditing.
• Conduct scanning and auditing of NJ Courts assets in Asset Cloud during year-end inventory.
• Extract and upload asset, employee, vendor, and manufacturer data using Excel and tools.
• Use Microsoft Forms to gather asset information from 500+ municipalities and integrate it into Asset Cloud.
• Reconcile inventory reports by comparing system data with physical counts and resolve discrepancies.
• Maintain up-to-date asset records, including employees, vendors, and manufacturers in Asset Cloud.
• Provide support/training to Central Office and 21 counties on Asset Cloud usage and data entry.
• Collaborate with management to gather information and troubleshoot data inconsistencies.
• Document processes and share best practices for future system use.
• Provide ongoing staff training on Asset Cloud data entry and reporting procedures.

Skills

Inventory management

Data entry

Excel

Microsoft Forms

Data reconciliation

Attention to detail

Data security

Communication

Multi-source data integration

Asset tracking

Tools

Asset Cloud

Excel

Microsoft Forms

Job description

Job Title: IT Asset & Inventory Data Specialist

Job Location: Trenton NJ 08611 - Hybrid

Job Duration: 12+ Months Contract

In-Person Interviews

This position requires on-site work 5 days a week, with the possibility of up to 2 remote days depending on work tasks and demonstrated strong performance over time.

Requirements

• Minimum 3 years demonstrated experience working with inventory- or asset-tracking systems in an IT or data management consulting role is highly preferred.
• Hands-on experience with data entry, extraction, and reconciliation processes using cloud-based platforms; direct experience with Wasp Barcode’s Asset Cloud system is highly preferred.
• Advanced proficiency in Microsoft Excel, including formulas, data manipulation, importing/exporting, and spreadsheet troubleshooting.
• Proficiency with Microsoft Forms for collecting and organizing data from multiple stakeholders.
• Strong attention to detail and accuracy in data entry, validation, and audit processes.
• Ability to learn and navigate new software quickly, with a focus on process improvement and documentation.
• Excellent communication skills for collaborating with clients, vendors, and internal teams.
• Experience reconciling inventory reports and managing multiple data sources.
• Proven ability to handle sensitive asset and personnel information confidentially and securely.

Responsibilities

• Enter asset data into the Asset Cloud system, including complex “multi-quantity” entries that require multi-step procedures and validation.
• Mark and manage work from home (WFH) assets within the Asset Cloud system, ensuring all remote assets are accurately categorized and tracked.
• Develop and implement a new, simplified process for tracking WFH assets to improve efficiency, reporting, and auditing.
• Conduct scanning and auditing of NJ Courts assets in Asset Cloud, ensuring accuracy and full compliance during the annual fiscal year-end inventory process.
• Extract and upload asset, employee, vendor, and manufacturer information using Excel spreadsheets and tools, ensuring comprehensive data migration and integrity.
• Utilize Microsoft Forms to gather asset information from 500+ municipalities and systematically integrate this data into the Asset Cloud system.
• Reconcile inventory reports by comparing system data with physical counts, resolving discrepancies, and preparing reconciliation summaries.
• Maintain up-to-date records of assets, employees, vendors, and manufacturers within Asset Cloud, ensuring accuracy and completeness.
• Provide customer support and guidance to Central Office and 21 counties for all Asset Cloud system and asset tracking initiatives, including troubleshooting, training, and ongoing assistance.
• Collaborate with management and operational teams to gather required information and troubleshoot data inconsistencies.
• Document processes, recommend workflow improvements, and share best practices for future system use.
• Provide ongoing support and training to staff regarding Asset Cloud data entry and reporting procedures as needed.