IT Asset & Inventory Coordinator

City-of-Houston,-T; Houston (TX); On-site; USD 48,000 - 70,000; Full time

Job summary

City of Houston’s Public Health Services Branch seeks an Administrative Coordinator to manage IT computer equipment inventory. You will maintain records, perform counts, and coordinate with HHD IT to ensure timely replenishment and minimal discrepancies.

Requires a Bachelor's degree and five years of administrative experience; veteran-friendly rules apply. This grant-funded role supports adherence to DSHS guidelines and fosters robust inventory processes across the bureau.

Qualifications

• Five years of administrative experience are required.
• Proven experience in inventory management, preferably in a computer or IT environment.
• Proficiency with inventory management software and advanced skills in spreadsheet programs like Microsoft Excel and other software programs.
• Strong analytical, problem-solving, and organizational skills.
• Excellent attention to detail and communication skills.
• Ability to forecast and analyze data effectively.
• Ability to work independently and as part of a team.

Responsibilities

• Maintain accurate computer inventory records through WASP HHD management information system and excel spreadsheet.
• Conduct regular physical inventory counts and audits on computer equipment to ensure accuracy, compliance, and reconcile discrepancies.
• Monitor stock levels and coordinate with HHD IT to ensure timely replenishment of computer equipment while avoiding stockouts or overstocking.
• Collaborate with IT, and other department areas to forecast and understand inventory needs.
• Develop and implement inventory control procedures and ensure salvage computer equipment is being disposed properly, per grantor recommendations
• Analyze inventory data to generate reports and provide insights to upper management when needed.
• Manage the storage and transfer of computer equipment.
• Investigate and resolve inventory discrepancies and issues.
• Stay updated on technological trends and equipment lifecycles.
• Abreast of DSHS and Federal guidelines on computer inventory control items.
• Coordinate with the department on the DSHS GC-11 report and get information back to the grantor on all equipment that’s in use or not in use, and equipment that has been salvaged.
• Have a tracking mechanism for newly purchased equipment and coordinate with HHD IT on deployment dates to Bureau staff.

Skills

Inventory management

Analytical skills

Problem solving

Attention to detail

Communication skills

Forecasting data

Teamwork

Education

Bachelor's degree in Business Administration, Liberal Arts, or related field

Tools

Inventory management software

Microsoft Excel

Job description

City of Houston’s Public Health Services Branch seeks an Administrative Coordinator to manage IT computer equipment inventory. You will maintain records, perform counts, and coordinate with HHD IT to ensure timely replenishment and minimal discrepancies.

Requires a Bachelor's degree and five years of administrative experience; veteran-friendly rules apply. This grant-funded role supports adherence to DSHS guidelines and fosters robust inventory processes across the bureau.