IT Asset Coordinator

Smart Circle International; Newport Beach (CA); On-site; USD 37,000 - 44,000; Full time

Benefits offered by this job

Medical plan with HSA

Dental and Vision insurance

401K with employer match

Home office stipend

Paid holidays and vacation

Job summary

Smart Circle is seeking an IT Asset Coordinator to support the Asset Manager in device lifecycle operations, coordinating inventory, shipping, and asset records. The role works closely with IT and Asset teams to ensure accurate documentation and efficient deployment, recovery, and retirement of devices.

Based in Newport Beach, this full-time position includes collaboration on MDM activities and process improvements, with a compensation range of $27.00–$32.00 per hour plus bonus potential.

Qualifications

• 1–3 years in IT asset management, logistics, inventory, or tech support.
• Strong organization and attention to detail in a high-volume environment.
• Clear communication and reliable follow-through.
• Comfort with Excel and large data sets.
• Experience with ABM/ADE, MDM platforms (MaaS360, Intune), Salesforce, or supporting Apple, Windows, and Android devices (preferred).

Responsibilities

• Manage device intake, deployment, recovery, repair, and retirement
• Receive, tag, and prep devices for new hires, clients, and internal use
• Keep asset records accurate in Salesforce, ABM, and MDM platforms
• Coordinate shipping, returns, and vendor repairs and warranties
• Run inventory counts and audits, and flag stock needs
• Support device enrollment, configuration, and basic MDM troubleshooting
• Help document and improve our processes

Skills

Organization

Attention to detail

Communication

Excel

Data management

Tools

ABM/ADE

MDM platforms

Salesforce

Job description

The IT Asset Coordinator supports the Asset Manager in the daily operation of the company's device lifecycle program. This role coordinates inventory, prepares and ships devices, maintains accurate asset records, and helps ensure devices are deployed, recovered, repaired, and retired efficiently.

Working closely with the Asset Manager and IT, the Asset Coordinator helps maintain accurate inventory, supports Mobile Device Management (MDM) activities, and ensures that client- and company-issued devices are documented and handled according to established standards.

Compensation:

$27.00-$32.00/hour + bonus potential

Vacancy Status:

This is an exciting opportunity to join our team in a key role with immediate availability

What You’ll Do:

• Manage device intake, deployment, recovery, repair, and retirement
• Receive, tag, and prep devices for new hires, clients, and internal use
• Keep asset records accurate in Salesforce, ABM, and MDM platforms
• Coordinate shipping, returns, and vendor repairs and warranties
• Run inventory counts and audits, and flag stock needs
• Support device enrollment, configuration, and basic MDM troubleshooting
• Help document and improve our processes

What You'll Bring:

• 1-3 years in IT asset management, logistics, inventory, or tech support
• Strong organization and attention to detail in a high-volume environment
• Clear communication and reliable follow-through
• Comfort with Excel and large data sets
• Experience with ABM/ADE, MDM platforms (MaaS360, Intune), Salesforce, or supporting Apple, Windows, and Android devices (preferred)

Why You’ll Love It Here:

Smart Circle is committed to cultivating an environment that sparks curiosity, encourages bold thinking, and supports continuous development. We believe people thrive when they’re in roles that align with their strengths and ambitions, so we make space for individuals to stretch and explore new possibilities. Your next move matters so if you're looking for a place where ambition is celebrated and growth is tangible, Smart Circle may be the place for you!

Total Rewards:

Full-time positions qualify for a benefits package that includes vacation, sick leave, paid holidays, medical (with an HSA plan option), dental, vision and company paid Basic Life insurance, opportunity to enroll in Voluntary Life plans, Employee Assistance Program, 401K with employer match, employee referral program, home office stipend and opportunities for team building, growth, and development. Team members have on-demand access to an LMS with a variety of courses to further their professional and personal development.

Equal Opportunity Employer:

We are an Equal Opportunity Employer, committed to building a workplace where every individual is valued, respected, and empowered to grow, regardless of background or identity.

We recruit, hire, evaluate, and promote based on talent and potential, without regard to race, color, national origin, age, sex, disability status, or any other protected characteristic under state or federal law. Discrimination or harassment of any kind has no place here, and we expect every team member to uphold a culture of dignity and respect.

DISCLOSURE TO JOB APPLICANTS PURSUANT TO THE CALIFORNIA CONSUMER PRIVACY ACT

As part of your job application and our evaluation of your candidacy, we collect, receive, maintain, and use your personal information, which as used herein, means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with you or your household. The following is the personal information we may collect as part of the application process:

• Personal contact details, such as name, title, address, telephone number, and email address; and
• Application information, such as your qualifications, skills, education, references, and other information that may be in your resume, cover letter, and materials you provide to us when applying for employment.

We collect your personal information to evaluate your job application and candidacy for employment, to check your eligibility to work in the country in which you have applied, for background checks, and to comply with employment and other laws. If you become employed by us, we will notify you of additional categories of personal information that we collect, receive, and maintain for business purposes.