IT Administrative Specialist

Lcef; St. Louis (MO); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Wellness resources

Employee Incentive Program

Generous time off between Christmas &

Health insurance with premiums covered

Job summary

Lutheran Church Extension Fund (LCEF) is seeking an IT Administrative Specialist to support the IT function with vendor coordination, invoicing, budget tracking, and system access administration. In this hybrid role, you will work closely with IT leadership and internal teams to ensure accurate processes, thorough documentation, and efficient operations.

The position emphasizes organization, attention to detail, and cross‑department collaboration.

Qualifications

• 2+ years of administrative support experience, preferably within an IT or technical environment.
• Associate's degree in business administration, information systems, or a related field preferred; equivalent combination of education and experience may be considered.
• Experience supporting vendor management processes, invoicing, or budget tracking preferred.
• Proficient in Microsoft Office Suite; ability to learn and navigate new and proprietary systems quickly.
• Working knowledge of administrative processes related to invoicing, budget tracking, and vendor coordination.
• Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
• High attention to detail and accuracy in documentation, data entry, and financial tracking.
• Ability to work independently with limited supervision while exercising sound judgment.
• Strong written and verbal communication skills with the ability to interact effectively with team members, leadership, and external vendors.
• Demonstrates flexibility and a positive attitude in response to changing priorities or organizational needs.

Responsibilities

• Provide administrative and operational support for the Information Technology function, including vendor coordination, invoicing, budget tracking, system access administration, and departmental documentation.
• Work closely with IT leadership, team members, internal teams, and external vendors to ensure administrative processes are completed accurately and efficiently.
• Perform a wide range of administrative support activities, prioritizing tasks to meet deadlines in a dynamic IT environment.
• Manage invoicing processes, including vendor invoice review, submission, tracking, and coordination with Accounting.
• Maintain ongoing communication with vendors regarding billing, contract terms, and service-related inquiries.
• Support budget tracking activities, including monitoring expenses and maintaining supporting documentation.
• Coordinate and schedule meetings, prepare agendas, and manage calendars for IT leadership or teams.
• Prepare, format, and distribute reports, presentations, and other documentation.
• Perform system administration support tasks, including onboarding/offboarding users and maintaining access in designated enterprise systems.
• Maintain accurate records related to system users, vendor contracts, and administrative documentation.
• Coordinate onboarding logistics for new hires, contractors, and vendors within the IT function.
• Assist with departmental coordination efforts such as change management communications and process tracking.
• Serve as a point of contact for administrative inquiries from internal stakeholders and external partners.
• Support continuous improvement of administrative processes and documentation practices.

Skills

Vendor coordination

Budget tracking

Invoicing

Microsoft Office proficiency

Communication skills

Time management

Education

Associate's degree in business administration or information systems

Job description

Lutheran Church Extension Fund (LCEF) is a trusted financial institution dedicated to starting, sustaining and strengthening Lutheran Church-Missouri Synod (LCMS) ministries. Since 1978, LCEF has provided financial resources, strategic guidance and innovative solutions to help congregations, schools, organizations and church workers achieve their goals. When you join our team, you're not just building a career—you're using your talents and applying your professional expertise to serve a higher purpose in a values-driven organization.

Why This Role Matters

The IT Administrative Specialist plays an important role in ensuring the efficiency and effectiveness of LCEF's technology operations. By coordinating administrative processes, supporting vendor relationships, and managing financial and operational activities, this role helps keep the IT department running smoothly while allowing the team to focus on delivering reliable technology solutions.

What You'll Do

The IT Administrative Specialist provides administrative and operational support for the Information Technology function, including vendor coordination, invoicing, budget tracking, system access administration, and departmental documentation. Working closely with IT leadership, team members, internal teams, and external vendors, this role ensures administrative processes are completed accurately and efficiently while supporting ongoing departmental needs.

In this role, you will:

• Perform a wide range of administrative support activities, prioritizing tasks to meet deadlines in a dynamic IT environment.
• Manage invoicing processes, including vendor invoice review, submission, tracking, and coordination with Accounting.
• Maintain ongoing communication with vendors regarding billing, contract terms, and service-related inquiries.
• Support budget tracking activities, including monitoring expenses and maintaining supporting documentation.
• Coordinate and schedule meetings, prepare agendas, and manage calendars for IT leadership or teams.
• Prepare, format, and distribute reports, presentations, and other documentation.
• Perform system administration support tasks, including onboarding/offboarding users and maintaining access in designated enterprise systems.
• Maintain accurate records related to system users, vendor contracts, and administrative documentation.
• Coordinate onboarding logistics for new hires, contractors, and vendors within the IT function.
• Assist with departmental coordination efforts such as change management communications and process tracking.
• Serve as a point of contact for administrative inquiries from internal stakeholders and external partners.
• Support continuous improvement of administrative processes and documentation practices.

What You'll Need

• Minimum of 2 years of administrative support experience, preferably within an IT or technical environment.
• Associate's degree in business administration, information systems, or a related field preferred; equivalent combination of education and experience may be considered.
• Experience supporting vendor management processes, invoicing, or budget tracking preferred
• Proficient in Microsoft Office Suite; ability to learn and navigate new and proprietary systems quickly.
• Working knowledge of administrative processes related to invoicing, budget tracking, and vendor coordination.
• Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
• High attention to detail and accuracy in documentation, data entry, and financial tracking.
• Ability to work independently with limited supervision while exercising sound judgment.
• Strong written and verbal communication skills with the ability to interact effectively with team members, leadership, and external vendors.
• Demonstrated ability to build and maintain positive working relationships across departments and with external partners.
• Ability to clearly communicate information related to processes, billing, and administrative requirements.
• Demonstrates flexibility and a positive attitude in response to changing priorities or organizational needs.
• Willingness to learn new tools, systems, and processes.
• Actively seeks feedback and opportunities for professional growth and development.
• Consistently demonstrates the organization’s core values in all aspects of work.
• Maintains flexibility to support business needs, including working a hybrid schedule as required.

What We Offer

• Wellness resources for spiritual growth, physical health and social connection.
• Comprehensive compensation package, including the opportunity to participate in our Employee Incentive Program.
• Generous time off, including dedicated time off between Christmas and New Year's Day.
• Health insurance with 100% of premiums covered by LCEF, retirement benefits (pension and 403(b) employer match), paid parental leave, and so much more.