IT Administrative Specialist

Lcef; Sunset Hills (MO); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health insurance with premiums covered

Retirement benefits (pension & 403(b)

Paid parental leave

Generous time off

Employee Incentive Program

Job summary

Lutheran Church Extension Fund (LCEF) is seeking an IT Administrative Specialist to support its technology operations in a hybrid work environment. You will coordinate vendor relationships, manage invoicing and budgets, and assist IT leadership with essential administrative tasks.

Ideal candidates bring at least 2 years of administrative experience, familiarity with IT processes, and strong organizational skills.

Qualifications

• 2+ years of administrative support experience, preferably in IT
• Associate’s degree in business administration, information systems or related field preferred
• Experience supporting vendor management, invoicing, or budget tracking preferred
• Proficient with Microsoft Office; able to learn new systems quickly
• Strong organizational and time management skills with attention to detail

Responsibilities

• Provide administrative and operational support for IT, including vendor coordination and invoicing
• Assist with budget tracking and expense monitoring
• Coordinate meetings, prepare agendas, and manage calendars for IT leadership
• Perform system administration support tasks such as onboarding/offboarding users
• Maintain records for system users, vendor contracts, and documentation
• Coordinate onboarding of new hires, contractors, and vendors within IT
• Support process improvements and documentation practices

Skills

Administrative support

Vendor management

Budget tracking

MS Office

Communication skills

Education

Associate’s degree in business administration

Tools

Microsoft Office Suite

Job description

Career Opportunities to Live Your Purpose &Serve the Mission

Build a rewarding career at LCEF and make a lasting impact on The Lutheran Church—Missouri Synod (LCMS) community. We’re passionate about our mission and equally dedicated to providing our employees with opportunities for growth, support and fulfillment.

At Lutheran Church Extension Fund (LCEF), we believe that God is the source of all good gifts. We are stewards of those gifts to boldly love others for the sake of Christ. When you join our team, you’ll experience the benefits of working for an established financial institution while supporting LCMS ministries nationwide.

Our mission

At LCEF, our mission is to start, sustain and strengthen LCMS ministries through financial and strategic partnerships.

All career opportunities at LCEF contribute to our overarching goal as a mission-aligned organization.

Our core values

BE
faithful

PURSUE
excellence and innovation

INSPIRE
belief through partnerships

ENDURE
balancing resources and risk

LEARN
continually

Why explore job opportunities at LCEF?

Our team is united in our mission to start, sustain and strengthen LCMS ministries. We work together in a faith-filled, mission-driven environment where every role contributes to our greater purpose.

We understand the importance of work-life balance. LCEF offers flexible and hybrid work options to support your personal and professional life.

Generous time off

Our employees enjoy multiple opportunities to take time off, including vacation days, personal leave, paid holidays and dedicated time off between Christmas and New Year’s Day.

Best-in-class job benefits

Our employees enjoy comprehensive benefits, including health insurance with 100% of premiums covered by LCEF, retirement benefits (pension and 403(b) employer match), paid parental leave, tuition reimbursement and so much more.

We offer a comprehensive compensation package, including competitive pay, rewards and recognition and participation in our Employee Incentive Program, which may provide additional financial rewards based on organizational performance and annual achievements.

Top Workplaces award winner

Named one of the Top Workplaces by the St. Louis Post-Dispatch in 2025, 2023, 2021, 2018 and 2017, LCEF creates an environment where employees not only thrive but also understand the value they bring to our mission.

We prioritize the well-being of our employees in every dimension of wellness, offering resources for spiritual growth, physical health and social connection through Chapel services, Bible studies, financial and mental health programs, community service and fellowship opportunities.

Lutheran Church Extension Fund (LCEF) is a trusted financial institution dedicated to starting, sustaining and strengthening Lutheran Church—Missouri Synod (LCMS) ministries. Since 1978, LCEF has provided financial resources, strategic guidance and innovative solutions to help congregations, schools, organizations and church workers achieve their goals. When you join our team, you’re not just building a career—you’re using your talents and applying your professional expertise to serve a higher purpose in a values-driven organization.

Why This Role Matters

The IT Administrative Specialist plays an important role in ensuring the efficiency and effectiveness of LCEF’s technology operations. By coordinating administrative processes, supporting vendor relationships, and managing financial and operational activities, this role helps keep the IT department running smoothly while allowing the team to focus on delivering reliable technology solutions.

What You’ll Do

The IT Administrative Specialist provides administrative and operational support for the Information Technology function, including vendor coordination, invoicing, budget tracking, system access administration, and departmental documentation. Working closely with IT leadership, team members, internal teams, and external vendors, this role ensures administrative processes are completed accurately and efficiently while supporting ongoing departmental needs.

In this role, you will:

• Perform a wide range of administrative support activities, prioritizing tasks to meet deadlines in a dynamic IT environment.
• Manage invoicing processes, including vendor invoice review, submission, tracking, and coordination with Accounting.
• Maintain ongoing communication with vendors regarding billing, contract terms, and service-related inquiries.
• Support budget tracking activities, including monitoring expenses and maintaining supporting documentation.
• Coordinate and schedule meetings, prepare agendas, and manage calendars for IT leadership or teams.
• Prepare, format, and distribute reports, presentations, and other documentation.
• Perform system administration support tasks, including onboarding/offboarding users and maintaining access in designated enterprise systems.
• Maintain accurate records related to system users, vendor contracts, and administrative documentation.
• Coordinate onboarding logistics for new hires, contractors, and vendors within the IT function.
• Assist with departmental coordination efforts such as change management communications and process tracking.
• Serve as a point of contact for administrative inquiries from internal stakeholders and external partners.
• Support continuous improvement of administrative processes and documentation practices.

What You’ll Need

• Minimum of 2 years of administrative support experience, preferably within an IT or technical environment.
• Associate’s degree in business administration, information systems, or a related field preferred; equivalent combination of education and experience may be considered.
• Experience supporting vendor management processes, invoicing, or budget tracking preferred
• Proficient in Microsoft Office Suite; ability to learn and navigate new and proprietary systems quickly.
• Working knowledge of administrative processes related to invoicing, budget tracking, and vendor coordination.
• Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
• High attention to detail and accuracy in documentation, data entry, and financial tracking.
• Ability to work independently with limited supervision while exercising sound judgment.
• Strong written and verbal communication skills with the ability to interact effectively with team members, leadership, and external vendors.
• Demonstrated ability to build and maintain positive working relationships across departments and with external partners.
• Ability to clearly communicate information related to processes, billing, and administrative requirements.
• Demonstrates flexibility and a positive attitude in response to changing priorities or organizational needs.
• Willingness to learn new tools, systems, and processes.
• Actively seeks feedback and opportunities for professional growth and development.
• Consistently demonstrates the organization’s core values in all aspects of work.
• Maintains flexibility to support business needs, including working a hybrid schedule as required.

What We Offer

• Wellness resources for spiritual growth, physical health and social connection.
• Comprehensive compensation package, including the opportunity to participate in our Employee Incentive Program.
• Generous time off, including dedicated time off between Christmas and New Year’s Day.
• Health insurance with 100% of premiums covered by LCEF, retirement benefits (pension and 403(b) employer match), paid parental leave, and so much more.

Get to know a little more about LCEF and how we partner with LCMS ministries.