IT Administrative Assistant I

The Claremont Colleges Services; Claremont (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement benefits

Paid time off

Dependent tuition remission

Ride-share incentives

Job summary

The Claremont Colleges Services seeks an IT Administrative Assistant I to provide essential administrative support to the IT department in Claremont, CA. This role handles scheduling, meeting coordination, and records management to support IT staff and projects.

Responsibilities include preparing materials, maintaining calendars, and assisting with reports and presentations. Strong organizational skills, attention to detail, and the ability to work both independently and within a team are

Qualifications

• Bachelor’s degree in arts or sciences or combination of education and experience providing required knowledge and abilities.
• Three to five years relevant professional administrative and clerical experience is required. Experience in higher education preferred.
• A valid driver’s license and ability to be insured under College’s policy to drive College vehicles.

Responsibilities

• Schedule and coordinate meetings, appointments, and travel for IT staff.
• Prepare and distribute agendas and materials; take minutes as required.
• Maintain electronic and paper filing systems and records.
• Order and maintain IT department office supplies and equipment.
• Assist with reports and presentations; manage department calendars and schedules.
• Coordinate and provide support for technical events and projects.

Skills

Organizational skills

Time management

Communication skills

Microsoft Excel

Microsoft Word

Adobe Acrobat Pro

Box.com

Workday Financials

Qualtrics

Lucidchart

Independent worker

Team collaboration

Attention to detail

Confidentiality

Education

Bachelor’s degree in arts or sciences

Tools

Microsoft Office

Box.com

Workday Financials

Qualtrics

Lucidchart

Job description

Job Title & Location

IT Administrative Assistant I – Claremont, CA

About the Position

Basic function: The IT Administrative Assistant I is responsible for providing administrative support to the IT department. This role handles typical administrative assistant tasks for the department, including scheduling, coordinating meetings, and maintaining department records.

Essential Functions

• Schedule and coordinate meetings, appointments, and travel arrangements for IT staff.
• Prepare and distribute agendas and meeting materials, and take minutes at meetings as required.
• Maintain department filing systems and records, both electronic and paper-based.
• Order and maintain office supplies and equipment for the IT department.
• Assist with the preparation of reports and presentations.
• Manage department calendars and schedules.
• Coordinate and provide administrative support for technical events.
• Assist with department projects and initiatives as required.
• Answer phone and email inquiries and respond to routine requests for information.
• Perform other duties as assigned.
• Take and follow directions.
• Work cooperatively with others.
• Receive and respond appropriately to constructive criticism.
• Display a positive attitude.
• Balance multiple tasks and priorities.
• Perform other essential duties and tasks specific to the position.

Qualifications

• Education: A bachelor’s degree in arts or sciences or any combination of education and experience that provides the required knowledge, skills, and abilities is required.
• Experience: Three to five years relevant professional administrative and clerical experience is required. Experience within a higher education environment is preferred.
• License: A valid driver’s license and the ability to be insured under the College’s authorized driver’s policy are required to drive college-owned vehicles.
• Knowledge, Skills, and Abilities:
  • Excellent organizational, time management, and communication skills.
  • Proficiency in Microsoft Office Suite (Excel and Word), Adobe Acrobat Pro, and Box.com.
  • Familiarity with Workday Financials, Qualtrics, and Lucid Chart is a plus.
  • Experience and demonstrated ability to work independently on assigned tasks, effectively utilizing existing reference materials and resources, accurately forecasting task completion times, and prioritizing tasks.
  • Ability to work independently and as part of a team.
  • Familiarity with office equipment, such as printers, copiers, and scanners.
  • Attention to detail and the ability to maintain confidentiality.

Contract and Hours

Full-time, 12-month, non-exempt, benefits-eligible position. Regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday through Friday. Regular hours may vary due to the needs of the College, and some evening and/or weekend work may be required.

Salary

Anticipated pay range: $22.00 - $24.00 per hour.

Benefits

• Health, dental, and vision plans.
• Flexible spending accounts.
• Health savings accounts.
• Paid vacation, sick, and holiday time.
• Retirement benefits.
• Basic and voluntary life insurance.
• Dependent tuition remission.
• Ride-share incentives.

Additional Information

Background check: The successful candidate will be required to undergo a full consumer background check. Employment is contingent on the satisfactory results of said check.

Physical requirements include reaching, fingering, grasping, talking, hearing, seeing, and repetitive motions; may occasionally lift/push/pull items up to 20 lbs.

ADA/OSHA: Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

AT-Will Employment: Employment with the College is "at-will" meaning terms of employment may be changed with or without notice, with or without cause.

Equal Opportunity and Nondiscrimination Statement In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Contact for inquiries: Director, Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, [phone].

Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available.

Statistics Regarding Crime on Campus All colleges and universities receiving federal funds are required to publish a summary of their crime prevention strategies, fire safety, crime reporting policies, and other important matters related to safety and security on campus. This information is contained in CMC’s Annual Security & Fire Safety Report, which also contains information about certain crime statistics for the three previous calendar years for incidents occurring on campus, in certain off-campus buildings, in property owned or controlled by CMC, or on public property within or immediately adjacent to and accessible from campus Criminal activities unfortunately do occur at CMC and The Claremont Colleges, so we hope you will take a moment to familiarize yourself with this important information. This year’s Annual Security & Fire Safety Report is available at the following website: www.cmc.edu/clery-report If you have trouble with the online version or would like to receive a hard copy of the Annual Security & Fire Safety Report, please contact CMC’s Human Resource Department at [phone] or [e-mail].