IT Admin & Projects Coordinator

Grand River Health; Rifle (CO); On-site; USD 33,062 - 41,328; Full time

Benefits offered by this job

Medical

Dental

Vision

PTO from day one

Extended illness time

Retirement plan with match

Payroll deductions for hot springs

Gym discounts

Ski passes

Pet insurance

Access to outdoor recreation

Job summary

Grand River Health is seeking an IT Administrative Assistant to provide high-level administrative support to the Information Technology department in Rifle, CO. The role coordinates meetings, scheduling, reporting, and department communications while handling day-to-day IT administrative operations.

Responsibilities include executive scheduling, travel arrangements, preparing agendas, monitoring projects, and supporting IT recruitment.

Qualifications

• Organized, detail-oriented professional who can manage multiple priorities.
• Ability to handle confidential information with discretion.
• Experience coordinating IT or administrative operations preferred.

Responsibilities

• Provide administrative support to IT leadership, including calendar management, meeting coordination, travel arrangements, and executive scheduling.
• Prepare meeting agendas, compile materials, record minutes, and track action items to ensure timely follow-up.
• Coordinate department projects and monitor progress to help ensure deadlines and deliverables are met.
• Prioritize competing requests and proactively manage multiple tasks in a fast-paced environment.
• Assist with IT recruitment by conducting applicant phone screens, scheduling interviews, coordinating logistics, and processing paperwork.
• Review and process IT leadership time cards and PTO requests.
• Compile, prepare, and distribute reports for leadership.
• Gather and analyze data to support department initiatives and create reports.
• Prepare monthly IT inventory reports for Finance.
• Create and submit purchase requests (PRs) for IT leadership.
• Track recurring agenda items, projects, and follow-up actions for continuity and accountability.
• Perform other duties as assigned.

Skills

Calendar management

Meeting coordination

Executive scheduling

Travel arrangements

Reporting

Hiring activities

Department communications

Discretion / confidentiality

Job description

Grand River Health is seeking an IT Administrative Assistant to provide high-level administrative support to the Information Technology department in Rifle, CO. The role coordinates meetings, scheduling, reporting, and department communications while handling day-to-day IT administrative operations.

Responsibilities include executive scheduling, travel arrangements, preparing agendas, monitoring projects, and supporting IT recruitment.