Executive Assistant

Grand River Health; Rifle (CO); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Payroll deductions for hot springs, gy

Job summary

Grand River Health in Rifle, Colorado, is hiring an Executive Assistant to support executive leadership and clinic operations. This full-time role maintains calendars, coordinates communications, prepares reports, and assists with special projects to improve efficiency and patient experience.

The ideal candidate will be highly organized, detail-oriented, and comfortable handling confidential information, with strong MS Office skills, excellent writing, and the ability to manage competing

Qualifications

• High school diploma or equivalent; two years admin experience preferred.
• Strong knowledge of Microsoft Office and ability to prepare reports and presentations.
• Excellent grammar, proofreading, and attention to detail.
• Strong communication and organizational skills with multi-priority management.
• Willingness to learn healthcare technology and EMR systems within six months.
• Maintain confidentiality and exercise sound judgment.

Responsibilities

• Assist with day-to-day administrative tasks, reports, budgets, and presentations.
• Maintain calendars for clinic administrators, managers, and physicians.
• Take minutes and manage clerical duties including filing and documents.
• Coordinate meetings: agendas, reminders, attendance, materials.
• Handle communications and route inquiries to appropriate staff.
• Provide patient-focused customer service and address concerns.
• Support management on special projects to boost efficiency.
• Maintain confidentiality of patient and organizational data.
• Communicate daily with administrators to align operations.
• Handle additional tasks as assigned.

Skills

Executive support

Organizational skills

Multitasking

MS Office

Grammar & proofreading

Communication skills

Confidentiality

EMR systems

Education

High school diploma or equivalent

Tools

EMR systems

Job description

Executive Assistant FT Grand River Health | Rifle, CO

At Grand River, we are more than a hospital - we are neighbors taking care of neighbors proudly serving residents of Western Colorado and beyond. Our supportive culture is built on respect, friendliness, and a shared commitment to exceptional patient care.

What You’ll Do

The Executive Assistant provides administrative and clerical support to ensure the smooth operation of Grand River Hospital District Clinic locations. Supports clinic leadership by managing schedules, coordinating communications, and assisting with special projects to enhance operational efficiency and patient experience.

• Assist with day-to-day administrative functions, including data collection, analysis, and preparation of reports, charts, budgets, and presentation materials.
• Maintain and update calendars and schedules for clinic administrators, managers, and physicians, including on-call schedules.
• Perform clerical duties such as minute-taking, supply management, copying, faxing, emailing, filing, and document updates.
• Coordinate meetings, including preparing agendas, issuing reminders, confirming attendance, and ordering requested materials.
• Manage communication, take messages, and refer individuals to the appropriate personnel or department as needed.
• Provide customer service by responding to inquiries, addressing patient concerns, and maintaining professional interactions with patients, staff, and the community.
• Support management in special projects and initiatives as assigned.
• Maintain strict confidentiality of all patient and organizational information.
• Communicate daily with administrators and managers to ensure alignment and efficiency.
• Perform a variety of tasks and other duties as assigned.

Who We’re Looking For

We’re looking for a highly organized, detail-oriented professional who can confidently support executive leadership, manage competing priorities, and communicate effectively with staff, providers, and the public. The ideal candidate is comfortable working independently, handling confidential information, and learning new technology and healthcare systems.

• High school diploma or equivalent preferred; two years of administrative assistant experience preferred.
• Strong knowledge of Microsoft Office and other computer applications, with the ability to prepare professional correspondence, reports, spreadsheets, and presentations.
• Excellent grammar, spelling, proofreading, document formatting, basic math, and attention to detail.
• Strong oral and written communication, interpersonal, problem-solving, and organizational skills, with the ability to manage multiple priorities and frequent interruptions.
• Comfortable learning new technology, office equipment, clinical applications, and electronic medical record (EMR) systems, with proficiency in relevant organizational systems expected within six months of hire.
• Demonstrated ability to maintain accuracy, exercise sound judgment, protect confidential information, and work effectively with a variety of people.

What We Offer:

• Pay Range:$27.79-$38.17/hour (based on experience)
• Comprehensive Benefits:Medical, dental, vision, PTO from day one, extended illness time, retirement plan with match, and more.
• Perks:Payroll deductions for hot springs, gyms, ski passes, pet insurance, access to outdoor recreation, and more!

Compensation may vary outside this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience.

Position is open until filled unless posted otherwise.

Why Join Grand River Health?

As a special taxing district, we are accountable to our community, allowing us to prioritizeexceptional patient-centered careover financial bottom lines.Our main hospital campus is located in picturesque Rifle, Colorado with twenty-five beds providing a wide range of services, along with a long-term care center and a satellite campus. While the secret is out that this is a great place to live, the atmosphere ofa caring and friendly communityhas been preserved amidst a steady growth of population.

OUR MISSION:

To improve the health and well-being of the communities we serve.

OUR VISION:

To be our communities’ first choice in quality healthcare.