IR Operations Associate - Private Equity

Coda Search│Staffing; Jersey City (NJ); On-site; USD 85,000 - 110,000; Full time

Job summary

Our client, a private equity firm, seeks an Investor Relations Operations Associate to join their Capital Formation team in Jersey City. You will partner with senior leadership and engage directly with high-net-worth investors and institutional partners.

Responsibilities include maintaining investor CRM records, preparing analytics, coordinating engagements across time zones, drafting communications, supporting events, and managing calendars and travel.

Qualifications

• 2–5 years of experience in investor relations, fund operations, or financial services.
• Recent experience in client services or fundraising support.
• Experience using AI tools to automate workflows.

Responsibilities

• Maintain accurate investor records in the firm's CRM, including correspondence and notes.
• Prepare reporting and analytics to support pipeline management and investor oversight.
• Coordinate investor engagements, including calls, meetings, and site visits.
• Draft and edit investor communications and correspondence.
• Support capital raising initiatives and investor events.
• Manage logistics and preparation for meetings and travel.
• Document meeting outcomes and track action items to completion.

Skills

Investor relations

Fund operations

Financial services

Client services

Fundraising support

AI tools

Tools

CRM software

Job description

Our client, a multi-billion dollar private equity firm, is seeking an Investor Relations Operations Associate to join their Capital Formation team. This is a high-visibility seat at the center of the firm's fundraising engine, where you will partner closely with senior leadership and engage directly with high-net-worth investors and institutional partners.

Key Responsibilities

• Maintain accurate and complete investor records in the firm's CRM, including correspondence, meeting notes, and follow-up items
• Prepare reporting and analytics to support pipeline management and investor oversight
• Coordinate investor engagements, including update calls, meetings, and site visits
• Draft and edit investor communications and correspondence
• Support capital raising initiatives and investor events
• Manage logistics and preparation for internal and external meetings
• Document meeting outcomes and track action items to completion
• Manage a complex, multi-time-zone calendar and prioritize based on strategic importance
• Coordinate domestic and international travel, including detailed itineraries
• Prepare briefing materials, agendas, and presentations for key engagements
• Review and prioritize incoming communications, responding directly where appropriate
• Administer expense reports, reimbursements, and ongoing budget tracking

Qualifications

• 2-5 years of experience in investor relations, fund operations, or financial services
• Recent experience in client services or fundraising support
• Experience using AI tools to automate workflows