IPT Program Coordinator – Navy & Defense

CIRCOR International, Inc.; Warren (MA); On-site; USD 70,000 - 100,000; Full time

Job summary

CIRCOR International, Inc. in Warren, MA seeks a Program Specialist to coordinate schedules, track deliverables, and maintain records across engineering, operations, supply chain, quality, contracts, and sales.

The role ensures program efficiency, compliance, and timely execution of surface ships pump products and related systems. The incumbent will support Navy-related product lines, develop program reports and dashboards, monitor material status, and assist with customer presentations and

Qualifications

• 2-5 years of experience supporting program management, project coordination, manufacturing operations, or defense-related programs preferred.
• Associate’s or Bachelor’s degree in Business, Engineering, Project Management, Supply Chain, or related field preferred.
• Experience supporting Navy/Maritime, submarine systems, pumps, valves, fluid controls, or industrial manufacturing environments is a plus.
• Experience supporting government contracts or regulated industries preferred.

Responsibilities

• Support day-to-day IPT program activities for after market and Navy-related product lines.
• Assist Program Managers in tracking schedules, milestones, deliverables, and production status to ensure program execution within scope, budget, and timeline requirements.
• Coordinate cross-functional communication between engineering, operations, supply chain, quality assurance, manufacturing, contracts, and finance teams.
• Maintain program documentation including meeting minutes, action item logs, risk registers, customer correspondence, contract records, and configuration management files.
• Support development and maintenance of program reports, dashboards, and KPI metrics related to cost, schedule, quality, and delivery performance.
• Assist with monitoring hardware deliveries, material status, procurement updates, and production schedules.
• Support preparation of customer presentations, technical reviews, internal status reviews, and management reporting packages.
• Help ensure compliance with applicable federal regulations and customer requirements including ITAR, DFARS, Navy specifications, and internal quality standards.
• Participate in program review meetings and assist with tracking corrective actions and follow-up activities.
• Support financial tracking activities including purchase orders, invoice coordination, budget updates, and cost monitoring.
• Assist with proposal support, contract administration activities, and customer data requests when required.
• Coordinate travel arrangements, meeting logistics, and documentation support for customer visits and program reviews.
• Maintain organized electronic and physical program records in accordance with company and government requirements.
• Provide administrative and operational support to the Pumps Submarine IPT leadership team as assigned.

Skills

Organizational skills

Multitasking

Communication skills

MS Office

Cross-functional teamwork

Education

Associate/Bachelor in Business

Bachelor’s in Engineering

Project Management education

Supply Chain education

Tools

ERP/MRP systems

Document control systems

Microsoft Office Suite

Microsoft Project

Job description

CIRCOR International, Inc. in Warren, MA seeks a Program Specialist to coordinate schedules, track deliverables, and maintain records across engineering, operations, supply chain, quality, contracts, and sales.

The role ensures program efficiency, compliance, and timely execution of surface ships pump products and related systems. The incumbent will support Navy-related product lines, develop program reports and dashboards, monitor material status, and assist with customer presentations and