Program Support Specialist-Pumps Surface IPT

CIRCOR International, Inc; Warren (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

CIRCOR International, Inc in Warren, Massachusetts is seeking a Program Coordinator to assist in coordinating schedules and tracking program deliverables. You will work across engineering, operations, supply chain, quality, contracts, and sales teams to ensure program efficiency and compliance.

The ideal candidate will possess strong organizational skills and 2–5 years of experience in program management or project coordination. Knowledge of Navy/Maritime systems is preferred. The role supports critical projects in defense manufacturing.

Qualifications

• Associate's or Bachelor's degree in relevant field preferred.
• 2–5 years experience in program management or project coordination preferred.
• Experience in Navy/Maritime or manufacturing environments is a plus.

Responsibilities

• Support day-to-day IPT program activities.
• Assist in tracking schedules and milestones.
• Coordinate cross-functional communication.
• Maintain program documentation.
• Support financial tracking activities.
• Assist with proposal support and customer data requests.

Skills

Strong organizational skills

Multitasking ability

Effective communication

Proficiency in Microsoft Office Suite

Ability to interpret schedules and reports

Collaborative teamwork

Education

Associate's or Bachelor's degree in Business, Engineering, Project Management, Supply Chain

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Project

ERP/MRP systems

Job description

Description

The specialist assists in coordinating schedules, tracking program deliverables, maintaining records, supporting customer requirements, and facilitating communication across engineering, operations, supply chain, quality, contracts, and sales teams. The role is critical in ensuring program efficiency, compliance, and timely execution of mission‑critical surface ships pump products and related systems.

Key Responsibilities

• Support day‑to‑day IPT program activities for submarine and Navy‑related product lines.
• Assist Program Managers in tracking schedules, milestones, deliverables, and production status to ensure program execution within scope, budget, and timeline requirements.
• Coordinate cross‑functional communication between engineering, operations, supply chain, quality assurance, manufacturing, contracts, and finance teams.
• Maintain program documentation including meeting minutes, action item logs, risk registers, customer correspondence, contract records, and configuration management files.
• Support development and maintenance of program reports, dashboards, and KPI metrics related to cost, schedule, quality, and delivery performance.
• Assist with monitoring hardware deliveries, material status, procurement updates, and production schedules.
• Support preparation of customer presentations, technical reviews, internal status reviews, and management reporting packages.
• Help ensure compliance with applicable federal regulations and customer requirements including ITAR, DFARS, Navy specifications, and internal quality standards.
• Participate in program review meetings and assist with tracking corrective actions and follow‑up activities.
• Support financial tracking activities including purchase orders, invoice coordination, budget updates, and cost monitoring.
• Assist with proposal support, contract administration activities, and customer data requests when required.
• Coordinate travel arrangements, meeting logistics, and documentation support for customer visits and program reviews.
• Maintain organized electronic and physical program records in accordance with company and government requirements.
• Provide administrative and operational support to the Pumps Submarine IPT leadership team as assigned.

Knowledge, Skills & Abilities

• Strong organizational and multitasking skills with attention to detail.
• Ability to manage multiple priorities in a fast‑paced defense/manufacturing environment.
• Effective written and verbal communication skills across technical and non‑technical teams.
• Proficiency with Microsoft Office Suite including Excel, Word, PowerPoint, Outlook, and Project.
• Ability to interpret schedules, reports, and program tracking documentation.
• Ability to work collaboratively within cross‑functional Integrated Product Teams (IPTs).
• Experience supporting Navy, Maritime, Aerospace & Defense, or industrial manufacturing programs preferred.
• Familiarity with ERP/MRP systems and document control systems preferred.

Education & Experience

• Associate's or Bachelor's degree in Business, Engineering, Project Management, Supply Chain, or related field preferred.
• 2–5 years of experience supporting program management, project coordination, manufacturing operations, or defense‑related programs preferred.
• Experience in Navy/Maritime, submarine systems, pumps, valves, fluid controls, or industrial manufacturing environments is a plus.
• Experience supporting government contracts or regulated industries preferred.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.