IP Project Assistant

Harness IP; Frisco (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Harness IP in Frisco, TX seeks an administrative and legal support professional to assist attorneys and the patent team with clerical tasks, filing, docketing, and preparing correspondence.

The role requires strong MS Word/Excel, good judgment, attention to detail, and solid communication. Training will be provided, and overtime may be required.

Two years of related experience and some college are preferred. A reliable, proactive teammate who can work independently will thrive here.

Qualifications

• Some college or related training beyond high school.
• At least two years of related experience.
• Proficient in MS Word, Excel, and email.
• Ability to learn new applications and databases.
• Excellent written and oral communication.

Responsibilities

• Provide client team support including detailed correspondence.
• Assist with patent applications and docketing.
• Use MS Office and firm document management system.
• Prepare forms and agreements per templates.
• Maintain filing processes and track steps.

Skills

Attention to detail

Communication skills

Independent worker

Analytical abilities

Time management

Customer service

Education

Some college or related education

Tools

MS Office

Outlook

Document management system

Job description

Summary:

Under general supervision and according to established policies and procedures, provides client specific clerical, administrative, and legal support. Use judgment while planning and organizing tasks to ensure established priorities are met for assigned attorney and client team.

ESSENTIAL DUTIES:

• Provide client team support, which includes a range of clerical and administrative duties such as the preparation of intricate and detailed correspondence.
• Help prepare and file patent applications, download routine prior art, and assist with docketing and completing formalities for patent prosecution.
• Uses various applications, including MS Office applications, various online applications, and the firm document management system.
• Following detailed instructions, input specific information on correspondence templates to generate form letters and agreements.
• Maintain specific filing process and update database to track each step in the process.
• Assist with legal support tasks as assigned.
• Assist with additional projects and tasks, as needed.
• Will be trained on procedures and essential duties.

QUALIFICATIONS:

• Proficient in Microsoft Office Word, Excel, and use of email, and the ability to effectively learn to use various applications and databases, such as Outlook and the firm’s document management system.
• Ability to effectively work independently and apply strong analytical abilities, while effectively navigating specific processes.
• Ability to demonstrate strong attention to detail, independently troubleshoot, professionally interact with others, and exceptional customer service skills.
• Exceptional oral and written communication skills.
• Ability to demonstrate good judgment, effectively prioritize tasks.
• Ability to perform efficiently, maintain high quality and quantity of work, and adapt to changes effectively.
• Consistently maintain good attendance, reliability, and ability to work overtime, if needed.

EDUCATION & EXPERIENCE:

• Some college, related education, or related training beyond a High School Diploma
• At least two years of related experience