IP Practice Group Support Assistant

US Offices & Unit; Washington (District of Columbia); Hybrid; USD 56,000 - 89,000; Full time

Benefits offered by this job

Medical coverage

Health care reimbursement accounts

Dependent care reimbursement

Domestic partner coverage

Parental leave

Vacation and holiday leave

Life and accident insurance

Salary protection / sick leave

Job summary

Morgan Lewis is seeking an IPPG Support Assistant for the Intellectual Property Patent Support Unit in Washington, D.C. The role blends administrative and financial tasks, inside a hybrid in-office/remote schedule with overtime flexibility.

Reports to the Senior Manager of Patent Support Services. Requires detail-oriented, service-driven individuals with strong communication and organizational skills. Salary range for DC is stated within the offer and benefits package is comprehensive.

Qualifications

• High school diploma; 1–3 years internship or professional experience preferred.
• Experience in professional services a plus; or equivalent education/experience.
• Strong attention to detail and exceptional written/verbal communication.
• Proficiency with Microsoft Office Suite and document management tools.

Responsibilities

• Process and review patent office fees and related deposits.
• Process WIPO deposits and handle reimbursements.
• Process vendor invoices and manage filing of documents.
• Support file transfers and assist with billing information and approvals.
• Provide administrative support to projects and teams; handle printing/scanning tasks.

Skills

Attention to detail

Communication skills

Customer service

Planning and organization

Problem solving

Teamwork

Education

High school diploma

Tools

Microsoft Office

Adobe Acrobat

iManage

3E

Chrome River

CPI

Patent Center

Job description

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an IPPG Support Assistant to join our Intellectual Property Patent Support Unit (PATSU). The IPPG Support Assistant will be responsible for providing a broad range of administrative and financial services-based tasks for the IP-Patent Support Services group in an environment where superior client service is emphasized and practiced. The IPPG Support Assistant reports to the Senior Manager of Patent Support Services. Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will be based out of Washington, D.C., with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

Key responsibilities

• Processes and reviews all U.S. Patent Office fees related to the deposit account and credit card fees
• Processes and reviews the World Intellectual Property Organization (WIPO) deposit account
• Generates reimbursements for various deposit accounts
• Processes vendor invoices
• Creates, organizes, and maintains files, including sending files to storage, filing documents into folders, and digitizing folders
• Assists with the file transfer process to a different counsel
• Assists Practice Group leaders with requests for information relating to billing history, conflicts/new business intake, billing fee schedules, non-billable numbers, expense forms, management approvals, and financial information from the Elite system
• Provides administrative support to various projects and departmental teams, including printing and scanning projects, and special firm or practice group assignments
• Performs other duties as assigned

Experience and qualifications

High school diploma 1-3 years of internship or professional experience preferred; professional services industry experience a plus; or an equivalent combination of education and experience.

• Strong attention to detail
• Excellent written and verbal communication skills
• Strong customer service and interpersonal skills
• Self-starter with strong planning, organizational, and project management skills
• Strong problem-solving skills, with the ability to define problems, collect data, establish facts, and draw conclusions
• Ability to adapt to change and balance competing demands
• Team-oriented attitude
• Proficiency with Microsoft Office (Excel, Outlook, Word), Adobe Acrobat, and iManage
• Experience with 3E, Chrome River, CPI, and Patent Center preferred

Benefits / Why Join Us

Morgan Lewis offers attractive benefits and competitive salaries. Our compensation structure rewards exceptional performance and recognizes the talent and experience that our people gain with each year of service.

We are committed to offering the best and most comprehensive benefits including:

• Medical coverage, with a variety of plans
• Health care and dependent care reimbursement accounts
• Domestic partner coverage
• Parental leave
• Vacation and holiday leave
• Life and accident insurance
• Income protection, including sick leave, salary continuation, and long-term disability

For positions in Washington D.C., salary range for this position is: $55,500 - $88,800. The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.

At Morgan Lewis, we work in collaboration around the world—always ready to respond to the needs of our clients and craft powerful solutions for them. From our offices in strategic hubs of commerce, law, and government in North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups. We provide comprehensive litigation, corporate, finance, restructuring, employment and benefits, and intellectual property services in all major industries, helping clients address and anticipate challenges across vast and rapidly changing landscapes. And we approach every representation with an equal commitment to first understand, and then efficiently and effectively advancing, the interests of our clients and arriving at the best results.