IP Practice Group Support Assistant

Morgan, Lewis & Bockius LLP; Washington (District of Columbia); Hybrid; USD 56,000 - 89,000; Full time

Benefits offered by this job

Medical coverage

Health care reimbursement accounts

Parental leave

Vacation and holiday leave

Life and accident insurance

Job summary

Morgan, Lewis & Bockius LLP, a leading global law firm, seeks an IPPG Support Assistant in Washington, DC. The role supports the Intellectual Property Patent Support Unit with administrative and financial tasks, reporting to the Senior Manager of Patent Support Services.

The position offers hybrid in-office/remote work and flexibility with overtime. Qualifications include a high school diploma and 1–3 years of related experience, strong communication, attention to detail, and proficiency with MS

Qualifications

• High school diploma or equivalent required.
• 1–3 years of internship or professional experience preferred; or equivalent combination of education and experience.
• Strong attention to detail and communication skills.
• Customer service and interpersonal skills essential.
• Self-starter with planning and project management abilities.
• Proficiency with Microsoft Office, Adobe Acrobat, and iManage.
• Experience with 3E, Chrome River, CPI, and Patent Center preferred.

Responsibilities

• Process and review U.S. Patent Office fees related to the deposit account and credit card fees.
• Manage World Intellectual Property Organization (WIPO) deposit account.
• Generate reimbursements for various deposit accounts.
• Process vendor invoices and maintain organized files.
• Assist with file transfers to other counsel and with billing inquiries.
• Provide administrative support for projects and practice groups.
• Support with printing, scanning, and other departmental tasks.
• Perform other duties as assigned.

Skills

Attention to detail

Communication

Customer service

Teamwork

Self-starter

Planning

Organizational skills

Project management

Problem solving

Education

High school diploma

Tools

Microsoft Office

Adobe Acrobat

iManage

3E

Chrome River

CPI

Patent Center

Job description

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an IPPG Support Assistant to join our Intellectual Property Patent Support Unit (PATSU). The IPPG Support Assistant will be responsible for providing a broad range of administrative and financial services-based tasks for the IP-Patent Support Services group in an environment where superior client service is emphasized and practiced. The IPPG Support Assistant reports to the Senior Manager of Patent Support Services.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will be based out of Washington, D.C.,with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

Key responsibilities include:

• Processes and reviews all U.S. Patent Office fees related to the deposit account and credit card fees
• Processes and reviews the World Intellectual Property Organization (WIPO) deposit account
• Generates reimbursements for various deposit accounts
• Processes vendor invoices
• Creates, organizes, and maintains files, including sending files to storage, filing documents into folders, and digitizing folders
• Assists with the file transfer process to a different counsel
• Assists Practice Group leaders with requests for information relating to billing history, conflicts/new business intake, billing fee schedules, non-billable numbers, expense forms, management approvals, and financial information from the Elite system
• Provides administrative support to various projects and departmental teams, including printing and scanning projects, and special firm or practice group assignments
• Performs other duties as assigned

Experience and qualifications

• High school diploma
• 1-3 years of internship or professional experience preferred; professional services industry experience a plus; or an equivalent combination of education and experience
• Strong attention to detail
• Excellent written and verbal communication skills
• Strong customer service and interpersonal skills
• Self-starter with strong planning, organizational, and project management skills
• Strong problem-solving skills, with the ability to define problems, collect data, establish facts, and draw conclusions
• Ability to adapt to change and balance competing demands
• Team-oriented attitude
• Proficiency with Microsoft Office (Excel, Outlook, Word), Adobe Acrobat, and iManage
• Experience with 3E, Chrome River, CPI, and Patent Center preferred

Benefits / Why Join Us

Morgan Lewis offers attractive benefits and competitive salaries. Our compensation structure rewards exceptional performance and recognizes the talent and experience that our people gain with each year of service. We are committed to offering the best and most comprehensive benefits including:

• Medical coverage, with a variety of plans
• Health care and dependent care reimbursement accounts
• Domestic partner coverage
• Parental leave
• Vacation and holiday leave
• Life and accident insurance
• Income protection, including sick leave, salary continuation, and long-term disability

#LI-Hybrid

#LI-FM1

For positions in Washington D.C., salary range for this position is: $55,500 - $88,800.

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail].

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.