IP Paralegal — Docketing, Licensing & Reporting

Northrop Grumman; Falls Church (VA); On-site; USD 73,000 - 121,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

Savings plan

Paid time off

Job summary

Northrop Grumman seeks an Intellectual Property Paralegal to join the IP, Technology, & Information team in its Northern Virginia location. You will support docketing, licensing, and transactional work, coordinate IP management tools, and assist with outside counsel relationships.

You will help manage IP portfolios, prepare reports, and contribute to operational improvements while collaborating with IP counsels and paralegals across the department.

Qualifications

• High school diploma and at least 4 years of relevant experience (law firm or corporate legal department).
• Expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), SharePoint (or equivalent), and document review platforms.
• Experience using complex electronic databases, such as budget analysis and billing systems (e.g., Serengeti Legal Tracker or equivalent).
• Strong written and oral communication skills, with the ability to express complex ideas clearly to various audiences across a large organization and with government agencies.
• Ability to execute tasks and projects independently.
• Demonstrated ability to build and foster effective, collaborative relationships with others.
• US citizenship

Responsibilities

• Supporting IP Counsels on IP docketing, management, licensing and transactional matters.
• Serving as a primary point of contact for IP and portfolio management tools, including handling support requests with vendors.
• Managing maintenance fee/annuities in collaboration with other IP paralegals and sector business partners.
• Assisting IP counsel with managing outside counsel handled patent/trademark filings.
• Supporting IP counsel on transactional matters, including IP licensing administration and management.
• Administering internal IP related databases and using them to generate, schedule, and automate reports for metrics, budgets, and dashboards.
• Collaborating with sector business partners and other IP paralegals to provide requested information regarding matters in IP portfolio.
• Working on trademark renewals and use declarations, specimen collection.
• Performing preliminary trademark searches using US, EP, and Int’l databases.
• Collaborating with and providing general support for patent and trademark activities to assigned IP counsel.
• Setting up matters in IP management software and billing systems.
• Reviewing and confirming outside counsel invoices.
• Supporting recurring metrics and reporting.
• Collaborating with other company IP paralegals and IP portfolio management practice leader in IP asset management, enterprise portfolio operations and related strategic initiatives.
• Developing and maintaining standard operating procedures and training materials for users of electronic IP management tools.
• Perform administrative duties (up to 20% of time) to support attorneys and facilitate department operations, including managing correspondence and calendars, scheduling travel and meetings, coordinating logistics and other arrangements, preparing and submitting expense reports, maintaining files and records, and handling routine client and vendor communications

Skills

MS Office

SharePoint

Document review platforms

IP docketing

Communication skills

Independent task execution

Education

High school diploma

Bachelor’s Degree

Tools

Serengeti Legal Tracker

Job description

Northrop Grumman seeks an Intellectual Property Paralegal to join the IP, Technology, & Information team in its Northern Virginia location. You will support docketing, licensing, and transactional work, coordinate IP management tools, and assist with outside counsel relationships.

You will help manage IP portfolios, prepare reports, and contribute to operational improvements while collaborating with IP counsels and paralegals across the department.