IP Docketing Specialist (Trademark, Copyright, & Advertising)

Cooley; Chicago (IL); Hybrid; USD 54,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Health Savings Account

PTO and holidays

Parental leave and fertility benefits

Job summary

Cooley is seeking an IP Docketing Specialist to join the IP Services team. The role involves precise daily docketing of US and foreign IP matters, coordinating with attorneys and paralegals, and maintaining high standards of service and accuracy.

The position supports a hybrid schedule and requires 3+ years of IP experience, proficiency with MS Office and iManage, and the ability to manage deadlines under pressure. PTO and comprehensive benefits are offered.

Qualifications

• 3+ years of IP docketing experience.
• Proficiency in MS Office and iManage.
• Available to work overtime as required.

Responsibilities

• Accurately perform daily docketing and dedocketing of US and foreign IP matters.
• Communicate with practitioners, paralegals and specialists to ascertain actions.
• Provide excellent customer service to the IP Services group by keeping teams informed of matters.
• Review PTO filings and process USPTO notices.
• Navigate USPTO PAIR, WIPO, EPO and other IP databases.
• Assist with data, reports and charts from IPMS.
• Ensure deadlines are handled and follow up as needed.
• Adhere to second eye policy and quality checks.

Skills

IP docketing experience

Overtime availability

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office

iManage

Firm applications

Job description

IP Docketing Specialist (Trademark, Copyright, & Advertising) Cooley is seeking an IP Docketing Specialist (Trademark, Copyright, & Advertising) to join the IP Services team.

*Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days. Employees on a hybrid work schedule must work from their regular state of residence during hybrid remote days and are expected to be within a commutable distance of a Cooley office. (Department director or manager will provide direction on your schedule and any in-office expectations).

Position summary:

The IP Docketing Specialist is responsible for efficient and accurate completion of IP (Patent/TCA) docketing functions in accordance with firm and IP practice procedures and policies. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities:

• Accurately and reliably perform daily docketing and/or de-docketing functions of US and foreign IP matters firm wide, processing IP correspondence to and from clients, foreign associates, and government IP offices with an emphasis on attention to detail
• Regularly communicate with practitioners, paralegals and specialists to ascertain actions being taken
• Provide superior customer service to the IP Services group by keeping practitioners, paralegals and specialists advised of matters arising with applications/registrations
• Review PTO filings and process electronic filing notices from the USPTO
• Navigate various US and Foreign sites, including but not limited to USPTO PAIR, WIPO, EPO, etc.
• Assist practitioners, paralegals and specialists with obtaining data, reports, and charts from the IP Management System (IPMS)
• Confirm that all critical deadlines have been handled appropriately, following up as needed, and proactively seek guidance for any unresponsive client teams
• Follow second eye policy and other quality checks to ensure accuracy
• Keep current with regulatory changes in IP prosecution

Skills and experience:

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required
• 3+ years of relevant IP experience

Preferred:

• Bachelor’s degree
• Previous law firm experience
• Experience researching IP status and history in PTO databases, including USPTO systems (TSDR, TESS, ID Manual), WIPO Madrid Monitor, the EUIPO eSearch, TMview, as well as public databases in other jurisdictions
• Possess working knowledge and keep abreast of rules according to USPTO procedures, 37 C.F.R., the Trademark Manual of Examining Procedure (TMEP)

Competencies:

• Ability to work independently and under pressure/tight time constraints
• Aptitude for multi-tasking
• Creative and entrepreneurial approach to problem-solving and process improvement
• Strong analytical ability and implementation skills
• Strong project management skills
• Flexible and agile, ability to reprioritize with changes in the business
• Ability to meet deadlines and effectively complete operational and project-based assignments
• Strong initiative and a get-it-done attitude
• Excellent communication, interpersonal, leadership and management skills
• Customer service oriented, as demonstrated by strong attention to detail, organization and ability to prioritize work tasks and manage deadlines based upon internal and external client needs

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $39.50 - $58.00 ($82,160 - $120,640 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits.

In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year.

We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.