IP Docketing Coordinator

Decker Jones, P.C.; St. Louis (MO); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Armstrong Teasdale, a national law firm, is seeking an Intellectual Property Docket Coordinator for its St. Louis office. The role manages the docket system, tracks deadlines, and supports US and foreign docketing processes for Intellectual Property matters, with a hybrid on-site requirement.

The position emphasizes accuracy in filing and data management, coordination with attorneys and timekeepers, and handling patent-related documents, annuities, and foreign filings as needed.

Qualifications

• High school diploma or equivalent; Associate Degree preferred.
• N/A licenses/certifications
• 2+ years office experience preferred.

Responsibilities

• Process and docket incoming mail, both electronic and physical.
• Process and docket email requests from attorneys, secretaries and others.
• Analyze and format data in Excel to provide to in-house counsel or client.
• Communicate with timekeepers regarding docketing matters.
• Update docketing system when a matter is abandoned; circulate docket sheets and pull hard copy file for circulation.
• May download and save pleadings to the firm’s internal document management system / case docket and circulate to the case team.
• May handle International Patent requests for examinations, notices of allowances and intents to grant; draft emails for review by attorneys; communicate information to Client or Foreign Associate; update docket and client database
• May review docket and documentation regarding PTO requirements; update correspondence and documentation to client database; gather all patent-related documents and forward to Foreign Associates
• May handle Patent Annuities and Renewals by tracking due dates; create charts for clients; process payments for annuities and maintenance fees
• May update docketing system with granted patent information and forward original patents to clients

Skills

Data entry

Organization

Communication

Education

High school diploma or equivalent

Associate Degree preferred

Tools

Excel

Job description

About Armstrong Teasdale:

For more than a century, Armstrong Teasdale has forged long-term relationships with clients large and small around the globe. Since our founding in 1901, we have grown to be one of the 200 largest law firms in the U.S. Our mission statement—“Always exceed expectations through teamwork and excellent client service”— carries through everything we do. We embrace the following values: integrity, teamwork, entrepreneurship, investment, celebration, perspective, accomplishment and inclusiveness.

About the Position:

Armstrong Teasdale is seeking an Intellectual Property (IP) Docket Coordinator to join its St. Louis office.The Docket Coordinator manages the docket system to track deadlines and mitigate malpractice. This role may support US or foreign docketing processes and will support Intellectual Property.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process and docket incoming mail, both electronic and physical
• Process and docket email requests from attorneys, secretaries and others
• Analyze and format data in Excel to provide to in-house counsel or client
• Communicate with timekeepers regarding docketing matters
• Update docketing system when a matter has been abandoned; circulates docket sheets and pull hard copy file for circulation
• Serve as backup to ensure that client docketing system is updated
• May download and save pleadings to the firm’s internal document management system / case docket and circulate to the case team
• May handle International Patent requests for examinations, notices of allowances and intents to grant; draft emails for review by attorneys; communicate information to Client or Foreign Associate; update docket and client database
• May review docket and documentation regarding requirements from the Patent and Trademark Office (PTO) of a specific country;update any relevant correspondence and documentation to client database; gather all patent-related documents and forward to the Foreign Associates
• May handle Patent Annuities and Renewals by tracking and monitoring due dates; create charts for clients including obtaining instructions from client; process payments for annuities and maintenance fees
• May update docketing system with granted patent information and forward original patents to clients

Job Qualifications:

• Education: High school diploma or equivalent; Associate Degree preferred
• Required Licenses and/or Certifications: N/A
• Preferred Experience: 2 or more years office experience

Supervisory Responsibilities:

N/A

Physical Activity:

The employee will be required to sit for prolonged periods and work on a computer

Work Model:

This role follows a hybrid work arrangement and requires a regular onsite presence of at least four (4) days per week in the Firm’s St. Louis office.

Travel Required:

N/A

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

EEO Statement:

Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace