IP Docket Coordinator — Hybrid Legal Ops & Deadlines

Decker Jones, P.C.; St. Louis (MO); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Armstrong Teasdale, a national law firm, is seeking an Intellectual Property Docket Coordinator for its St. Louis office. The role manages the docket system, tracks deadlines, and supports US and foreign docketing processes for Intellectual Property matters, with a hybrid on-site requirement.

The position emphasizes accuracy in filing and data management, coordination with attorneys and timekeepers, and handling patent-related documents, annuities, and foreign filings as needed.

Qualifications

• High school diploma or equivalent; Associate Degree preferred.
• N/A licenses/certifications
• 2+ years office experience preferred.

Responsibilities

• Process and docket incoming mail, both electronic and physical.
• Process and docket email requests from attorneys, secretaries and others.
• Analyze and format data in Excel to provide to in-house counsel or client.
• Communicate with timekeepers regarding docketing matters.
• Update docketing system when a matter is abandoned; circulate docket sheets and pull hard copy file for circulation.
• May download and save pleadings to the firm’s internal document management system / case docket and circulate to the case team.
• May handle International Patent requests for examinations, notices of allowances and intents to grant; draft emails for review by attorneys; communicate information to Client or Foreign Associate; update docket and client database
• May review docket and documentation regarding PTO requirements; update correspondence and documentation to client database; gather all patent-related documents and forward to Foreign Associates
• May handle Patent Annuities and Renewals by tracking due dates; create charts for clients; process payments for annuities and maintenance fees
• May update docketing system with granted patent information and forward original patents to clients

Skills

Data entry

Organization

Communication

Education

High school diploma or equivalent

Associate Degree preferred

Tools

Excel

Job description

Armstrong Teasdale, a national law firm, is seeking an Intellectual Property Docket Coordinator for its St. Louis office. The role manages the docket system, tracks deadlines, and supports US and foreign docketing processes for Intellectual Property matters, with a hybrid on-site requirement.

The position emphasizes accuracy in filing and data management, coordination with attorneys and timekeepers, and handling patent-related documents, annuities, and foreign filings as needed.