IP Docket Specialist

Polsinelli; New York (NY); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Sick time off

Medical insurance and benefits

Dental insurance

Vision insurance

Life insurance

AD&D insurance

ID Theft insurance

Long-term disability benefits

Short-term disability benefits

Parking/Transit reimbursement

401(k) benefits

Employee assistance benefits

Job summary

Polsinelli seeks an experienced IP Docket Specialist to support patent and trademark prosecution for global portfolios. The role emphasizes accurate deadline management, data integrity, and coordination of transfers and official communications.

Ideal candidates will have 5+ years IP docketing in a law firm, with CPi software experience and strong attention to detail. This position offers a competitive salary range and comprehensive benefits.

Qualifications

• 5+ years IP Docketing experience in a law firm.
• Experience managing high-volume client portfolios.
• CPi software experience preferred.

Responsibilities

• Maintain knowledge of IP systems (USPTO, PCT, international rules).
• IP docketing for assigned portfolios with accurate deadlines.
• Navigate patent/trademark databases to obtain/verify details.
• Generate/edit reports from IP docketing software and client portfolio reports.
• Assist with patent/trademark transfers and related formalities.
• Set priorities, meet deadlines, and manage multiple projects.
• Attention to minute details in patent/trademark data.
• Work efficiently using available technology to streamline tasks.
• Other duties as assigned.

Skills

IP docketing

Deadline management

CPi software

Patent/Trademark procedures

Attention to detail

Organizational skills

Communication skills

MS Office (Word, Excel, Outlook)

Education

High School diploma or equivalent

College degree preferred

Tools

CPi

Microsoft Word

Excel

Outlook

Job description

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive.

Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli is hiring and has an opening for an experienced IP Docket Specialist. This position is available in any city the Firm has an office.

Core Responsibilities

• Maintain knowledge of Intellectual Property, including USPTO, PCT, and international rules and procedures for patent and trademark prosecution, as well as keep abreast of department best practices and guidelines.
• IP docketing for assigned client portfolios, which includes accurate deadline management in docketing software, and may also include distribution of official patent and trademark communications internally or externally.
• Navigate US and international patent and trademark online databases to obtain and/or verify application details and retrieve documents as needed.
• Generate and edit reports from IP docketing software, as well as skill to assist with requested client portfolio reports identifying status of IP matters and deadlines.
• Assist with patent and trademark transfers (inbound and outbound), including report generation and verifying portfolio details. May include assisting with patent office formalities (such as Change of Correspondence and/or POA).
• Effectively set priorities, meet deadlines, and manage multiple projects.
• Ability to pay attention to the minute details of a project or task (i.e., patent and trademark particulars, such as inventor names, dates, titles, ownership, etc.)
• Critical thinker who works efficiently, using available technology and strives to make tasks easier and more efficient.
• Other duties as assigned.

Skills

• Ability to analyze patent and trademark documents and related communications to identify, generate and update deadlines for all phases of domestic and international prosecution. Example IP documents include, but are not limited to: Applications, Filing Receipts, Application Data Sheets, Office Actions, Section 8/15 Statements, Notice of Allowance, Issue Notifications, Notice of Missing Parts and Formality Documents generated by US, PCT and international patent offices, or communicated by the client or international counsel.
• Working knowledge of USPTO, PCT, and international rules and procedures for patent and trademark prosecution, as well as cancellation and opposition proceedings.
• Ability to analyze and interpret various IP rules, including Code of Federal Regulations (CFR) and Manual Patent Examining Procedures (MPEP).
• Proficient in understanding and management of IP docket and deadlines, including statutory and filing deadlines.
• Working knowledge and experience with IP docketing procedures and software (CPi preference), to docket patent and trademark deadlines for global portfolios.
• Exceptional attention to detail.
• Strong organizational skills and ability to prioritize multiple projects.
• Professional verbal and written communication skills.
• Strong interpersonal skills.
• Proficient in CPi and Microsoft programs (Word, Excel, Outlook).

Requirements

• 5+ years IP Docketing experience (with CPi software experience preferred) within a law firm environment.
• Prior experience with managing high-volume client portfolios.
• High School diploma or equivalent. College degree preferred.

The budgeted salary range for this position is $75,000 - $95,000.

Benefits

• Paid time off
• Sick time off
• Referral program
• Medical insurance and benefits
• Dental insurance
• Vision insurance
• Life insurance
• AD&D insurance
• ID Theft insurance
• Long-term disability benefits
• Short-term disability benefits
• Parking/Transit reimbursement (varies depending on location)
• 401(k) benefits
• Employee assistance benefits

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.