IP Docket Specialist

Polsinelli; Birmingham (AL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Sick time off

Referral program

Medical insurance and benefits

Dental insurance

Vision insurance

Life insurance

AD&D insurance

ID Theft insurance

Long-term disability benefits

Short-term disability benefits

Parking/Transit reimbursement

401(k) benefits

Employee assistance benefits

Job summary

Polsinelli PC is hiring an experienced IP Docket Specialist to manage global patent and trademark deadlines in a firm that values accuracy, organization, and teamwork. You will support US and international prosecution, maintain meticulous docket records, and help keep clients fully informed.

The role includes generating reports from IP docketing software, coordinating transfers, and ensuring timely filings across client portfolios while collaborating with CPi and Microsoft Office in a fast-paced

Qualifications

• Analyze IP documents to identify deadlines and update calendars.
• Knowledge of USPTO, PCT, and international rules for patent/trademark prosecution.
• Ability to analyze and interpret IP rules and procedures.
• Proficient in IP docket management and deadlines (CPi preferred).
• Experience with IP docketing procedures and software.
• Exceptional attention to detail and organizational skills.
• Strong verbal and written communication skills.
• Proficient in CPi and Microsoft Office tools.

Responsibilities

• Maintain IP docketing for assigned client portfolios with accurate deadlines.
• Navigate US and international patent/trademark databases to verify details and retrieve documents.
• Generate and edit reports from IP docketing software.
• Assist with patent and trademark transfers and related office formalities.
• Set priorities, meet deadlines, and manage multiple projects.
• Pay attention to minute details of patent and trademark particulars.
• Other duties as assigned.

Skills

IP docketing

Deadline management

Patent prosecution

Trademark prosecution

Report generation

Transfer coordination

Attention to detail

Project management

Communication

CPi experience

Education

High School diploma

College degree preferred

Tools

CPi software

Microsoft Word

Microsoft Excel

Outlook

Job description

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive.

Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli is hiring and has an opening for an experienced IP Docket Specialist. This position is available in any city the Firm has an office.

Core Responsibilities

• Maintain knowledge of Intellectual Property, including USPTO, PCT, and international rules and procedures for patent and trademark prosecution, as well as keep abreast of department best practices and guidelines.
• IP docketing for assigned client portfolios, which includes accurate deadline management in docketing software, and may also include distribution of official patent and trademark communications internally or externally.
• Navigate US and international patent and trademark online databases to obtain and/or verify application details and retrieve documents as needed.
• Generate and edit reports from IP docketing software, as well as skill to assist with requested client portfolio reports identifying status of IP matters and deadlines.
• Assist with patent and trademark transfers (inbound and outbound), including report generation and verifying portfolio details. May include assisting with patent office formalities (such as Change of Correspondence and/or POA).
• Effectively set priorities, meet deadlines, and manage multiple projects.
• Ability to pay attention to the minute details of a project or task (i.e., patent and trademark particulars, such as inventor names, dates, titles, ownership, etc.)
• Critical thinker who works efficiently, using available technology and strives to make tasks easier and more efficient.
• Other duties as assigned.

Skills

• Ability to analyze patent and trademark documents and related communications to identify, generate and update deadlines for all phases of domestic and international prosecution. Example IP documents include, but are not limited to: Applications, Filing Receipts, Application Data Sheets, Office Actions, Section 8/15 Statements, Notice of Allowance, Issue Notifications, Notice of Missing Parts and Formality Documents generated by US, PCT and international patent offices, or communicated by the client or international counsel.
• Working knowledge of USPTO, PCT, and international rules and procedures for patent and trademark prosecution, as well as cancellation and opposition proceedings.
• Ability to analyze and interpret various IP rules, including Code of Federal Regulations (CFR) and Manual Patent Examining Procedures (MPEP).
• Proficient in understanding and management of IP docket and deadlines, including statutory and filing deadlines.
• Working knowledge and experience with IP docketing procedures and software (CPi preference), to docket patent and trademark deadlines for global portfolios.
• Exceptional attention to detail.
• Strong organizational skills and ability to prioritize multiple projects.
• Professional verbal and written communication skills.
• Strong interpersonal skills.
• Proficient in CPi and Microsoft programs (Word, Excel, Outlook).

Requirements

• 5+ years IP Docketing experience (with CPi software experience preferred) within a law firm environment.
• Prior experience with managing high-volume client portfolios.
• High School diploma or equivalent. College degree preferred.

The budgeted salary range for this position is $75,000 - $95,000.

Benefits

• Paid time off
• Sick time off
• Referral program
• Medical insurance and benefits
• Dental insurance
• Vision insurance
• Life insurance
• AD&D insurance
• ID Theft insurance
• Long-term disability benefits
• Short-term disability benefits
• Parking/Transit reimbursement (varies depending on location)
• 401(k) benefits
• Employee assistance benefits

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.