Invoicing & Reconciliation Clerk

ROY GROUP INTERNATIONAL L L C; Santa Rita (GU); On-site; USD 20,664 - 34,440; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

ROY GROUP INTERNATIONAL L L C seeks an Invoicing & Reconciliation Clerk for a military port facility in Guam. The role focuses on accurate invoice processing, reconciliation, and recordkeeping to support port operations.

The ideal candidate has 2+ years in invoicing or related financial reconciliation, strong Excel skills, and the ability to coordinate with operations, vendors, and government representatives in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years in invoicing, billing, accounts payable/receivable, bookkeeping or financial reconciliation.
• Experience with financial records, spreadsheets, and accounting systems.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel.

Responsibilities

• Review, validate, and process invoices related to cargo handling and port activities.
• Verify billing information against contracts, work orders, receipts and manifests.
• Ensure invoices are complete and compliant with contracts and procedures.
• Identify discrepancies and coordinate resolution with stakeholders.
• Perform routine reconciliation of invoices, payments, POs, and cargo records.
• Compare financial records against operational data for accuracy.
• Maintain reconciliation logs and supporting records.
• Maintain organized records of invoices, reconciliations, contracts, and docs.
• Assist with financial reports, audits, and customer billing packages.
• Ensure records comply with company policies and regulations.
• Serve as liaison between operations, accounting, vendors, and government reps.
• Respond to inquiries about invoices, payment status, and reconciliation issues.
• Collaborate with port operations to obtain supporting docs.
• Support audits by providing requested docs and records.
• Assist in process improvements to enhance billing accuracy and efficiency.
• Additional responsibilities may be assigned as needed.

Skills

Attention to detail

Data analysis

Excel

Education

High school diploma

Associate's degree

Tools

ERP systems

Job description

Position Overview

We are seeking a detail-oriented and highly organized Invoicing & Reconciliation Clerk to support financial and administrative operations at a military cargo port facility. This position plays a critical role in ensuring accuracy, completeness, and timely processing of invoices, billing records, cargo documentation, and financial reconciliations associated with port operations.

The ideal candidate will possess strong analytical skills, experience working with financial records, and the ability to coordinate effectively with operations personnel, government representatives, vendors, subcontractors, and accounting teams. Success in this role requires exceptional attention to detail, accuracy, and the ability to work in a fast-paced environment supporting mission-critical logistics activities.

Key Responsibilities

Invoice Processing & Verification

• Review, validate, and process invoices related to cargo handling, transportation services, equipment usage, storage, labor, and other port operational activities.


• Verify billing information against contracts, work orders, delivery receipts, cargo manifests, timesheets, and supporting documentation.


• Ensure invoices are complete, accurate, and compliant with contractual requirements and company procedures.


• Identify discrepancies, missing documentation, and billing errors and coordinate resolution with appropriate stakeholders.

Account Reconciliation

• Perform routine reconciliation of invoices, payments, purchase orders, cargo records, and operational reports.


• Compare financial records against operational data to ensure consistency and accuracy.


• Research and resolve discrepancies involving billing, labor charges, equipment utilization, and transportation services.


• Maintain accurate reconciliation logs and supporting records.

Financial Recordkeeping

• Maintain organized electronic and hard‑copy records of invoices, reconciliations, contracts, and supporting documentation.


• Assist with preparation of financial reports, audits, and customer billing packages.


• Ensure records are maintained in accordance with company policies, contract requirements, and applicable regulations.

Coordination & Communication

• Serve as a liaison between operations personnel, accounting staff, vendors, subcontractors, and government representatives regarding billing matters.


• Respond to inquiries related to invoices, payment status, and reconciliation issues.


• Collaborate with port operations personnel to obtain required supporting documentation.

Compliance & Quality Assurance

• Ensure compliance with contract requirements, company policies, and applicable government regulations.


• Support internal and external audits by providing requested documentation and reconciliation records.


• Assist in identifying process improvements to enhance billing accuracy and efficiency.

Additional Responsibilities

Additional responsibilities may be assigned as needed to support operational, contractual, and organizational requirements.

Required Qualifications

• High school diploma or equivalent required.


• Minimum of 2 years of experience in invoicing, billing, accounts payable, accounts receivable, bookkeeping or financial reconciliation.


• Experience working with financial records, spreadsheets, and accounting systems.


• Strong attention to detail and commitment to accuracy.


• Proficiency in Microsoft Office Suite, particularly Excel.


• Ability to analyze data, identify discrepancies, and resolve issues independently.


• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.


• Ability to obtain and maintain required military installation access credentials.

Preferred Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field.


• Experience supporting transportation, logistics, maritime, terminal, or port operations.


• Experience working on U.S. Government, Department of War or military support contracts.


• Familiarity with purchase orders, contract billing, labor charging, and cost tracking.


• Knowledge of cargo transportation, warehousing, or supply chain documentation.


• Experience using ERP, accounting, or financial management systems.

Working Environment

• Office environment located within a military cargo port facility.


• Frequent interaction with port operations, logistics, finance, and government personnel.


• May occasionally visit cargo terminals, warehouses, and operational areas to verify documentation and support reconciliation efforts.


• Ability to sit, stand, and use standard office equipment for extended periods.

Compensation

• Hourly rate of $15 to $25 based on experience.


• 401(k)


• Dental insurance


• Health insurance


• Life insurance


• Paid time off


• Vision insurance

Why Join Us?

This position offers the opportunity to support critical military logistics and cargo operations that directly contribute to national defense and global mission readiness. As part of a professional port operations team, you will play an essential role in maintaining financial accuracy, accountability, and operational excellence within a dynamic military transportation environment.