Administative Assistant

Custom-Computer-Specialists; Hauppauge (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical and dental plans

Company paid vision and disability

401K with employer match

Onsite fitness center

Paid holidays and vacation

Technical certification gift card

Job summary

Custom Computer Specialists in Hauppauge, NY, is seeking an Administrative Assistant to ensure accurate processing of product and service sales orders and invoices within the Enterprise Programs Division. You will coordinate with program leads and accounting, maintain records, and support fast-paced operations requiring accuracy and multi-tasking.

The ideal candidate has data entry, billing or invoicing experience, strong Excel skills, and excellent written and verbal communication abilities.

Qualifications

• Experience in data entry, billing, or invoicing.
• Proficiency in Microsoft Excel.
• Experience with NetSuite preferred.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple tasks.
• Excellent written and verbal communication skills.

Responsibilities

• Monitor and respond to customer requests for product quotes.
• Work with inside Sales Team & Manufacturers to obtain quotes.
• Enter all new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads for month-end.
• Maintain and update customer records in spreadsheets or databases.
• Update the Project Management Tracking Database with Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve discrepancies.
• Assist with additional administrative duties as needed.

Skills

Data entry

Invoicing

Excel

Attention to detail

Time management

Communication

Tools

NetSuite

CRM systems

Job description

We are a growing IT company; a great place to start and grow your career!

CCS is a leading technology consulting firm providing best in class solutions to our clients for over 45 years. Expressed simply in our tagline – Right People, Right Results, Right Careers! Our philosophy is, in fact, an obsession that drives our behavior, our culture and our work. It’s why we put tremendous emphasis on hiring individuals that embody the principles that align with our obsession. We continue to successfully provide network integration, support services, products solutions, and applications services to our valued clients in the northeast. Our focus is simple...our goal is to make technology easy and to help our clients use it as effectively as possible.

The Administrative Assistant will play a critical role in ensuring accurate and timely processing of product and service sales orders and invoices within our Enterprise Programs Division. This position involves maintaining precise records, coordinating with program leads and accounting teams, and supporting administrative functions that keep our operations running smoothly. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with multiple priorities.

What You'll Do:

• Monitor and respond to all customer requests for product quotes in a timely manner
• Work with inside Sales Team & Manufacturers to obtain and provide product quotes
• Accurately enter all new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.
• Assist with additional administrative duties as needed.

What You Bring:

• Previous experience in data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel; experience with NetSuite is preferred but not required.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.

Preferred but Not Required

• Experience with "Milestone" construction integration services billing.
• Familiarity with NetSuite databases.
• Experience using CRM or ERP systems.

#IND

CCS Offers:

• Medical and dental plans
• Company paid vision and short and long term disability plans
• Flexible spending programs including Healthcare, Dependent Care, Transit and Parking
• 401K with employer match
• Onsite fitness center (or gym membership reimbursement for client or satellite based employees)
• Paid holidays and vacation
• Technical certification gift card rewards program

Come experience our unique culture and see how our "right people, right results" philosophy has led to our outstanding success! We are great place to start your IT career!

EEO Statement:

Custom Computer Specialists is an Aff ... All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. To request a reasonable accommodation to apply for this position or to enable qualified individuals with disabilities to perform essential job functions, contact [e-mail] or 631-864-6699.