Invoicing Analyst II

Orkin; Atlanta (GA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) match

Employee stock purchase plan

Tuition reimbursement

Paid Time Off

Job summary

Orkin is seeking an Invoicing Analyst in Atlanta to support the National Accounts department by ensuring invoice formats, prices, and frequencies align with customer contracts and by maintaining accurate accounts receivable records.

You will review invoicing data, perform AR reconciliations, and use JDE, BOSS, and FOCUS while collaborating with internal and external customers to minimize delinquencies and optimize cash flow. This role emphasizes accuracy, service, and team collaboration.

Qualifications

• 1-3 years of AR experience in a fast-paced environment.
• Basic experience with Accounting, G/L, and AR Systems.
• Proficiency with Excel, Outlook, and Word.

Responsibilities

• Reconcile AR portfolios to maximize cash realization.
• Ensure accurate invoicing and adjustments per contracts.
• Manage accounts in JDE, BOSS, and FOCUS.
• Review daily cash batches for correct fund application.
• Resolve AR issues with customers via calls, emails, and letters.
• Collaborate with internal/external customers to resolve billing issues.

Skills

Customer service

Analytical thinking

Forecasting

Problem solving

Communication

Attention to detail

Cross-functional collaboration

Education

High school diploma or equivalent

Tools

Excel

Outlook

Word

JDE

FOCUS

BOSS

Job description

Overview

Ready for your next challenge? We are seeking top talent to join the National Accounts department! Our Invoicing Analysts provide excellent customer service and billing expertise to Orkin’s internal and external customers. The Analyst will ensure invoice format, prices, and frequencies are accurate by reviewing and understanding invoicing requirements as outlined in the customer contract. The Analyst will ensure customer accounts receivable balances are accurate by performing account analysis and maintenance. They are to perform necessary account reconciliation to maintain the account status of current and up to date with no A/R issues while minimizing bad debt risk and optimizing cash flow.

Responsibilities

• Set an example of professionalism amongst peers
• Establish and maintain positive working relationships with Orkin’s customers, internal customers, and external customers
• Maintain timely turnaround, as specified, or not to exceed 48 hours for adjustments, customer requests, phone messages, e-mail etc
• Ensure all actions are noted on the account in JDE
• Reconcile customers' detail accounts receivable and initiate account adjustments to ensure proper AR balances are maintained, and G/L revenue recognised
• Manage assigned accounts in JDE, BOSS and FOCUS to ensure correct billing, A/R and revenue
• Analyse AR portfolio to ensure maximum cash realization, reduced delinquencies and write-offs
• Ensure payments are applied properly, ensuring proper documentation from the customer
• Resolve AR issues with the customer by initiating appropriate calls, emails, and letters
• Review invoice data, where possible, before release to ensure correct invoicing of the customer
• Inform management of potential issues that may result in customer dissatisfaction
• Ensure the customer is being properly invoiced per their specifications and contract terms
• Process any necessary adjustments in a timely manner to keep the account well-maintained
• Review daily cash batches to confirm accurate application of funds
• Follow collection processes and procedures, and recommend that accounts be suspended to minimise the risk of revenue loss
• Assist all internal and external customers with questions concerning billing, revenue, G/L, services, contracts, additional services, and cancellations
• Assists with special projects as assigned

The Benefits…

• Challenging position with a financially stable and reputable company
• Comprehensive benefits package including medical, dental, vision, maternity & life insurance
• 401(k) plan with company match, employee stock purchase plan
• Employee discounts, tuition reimbursement, and dependent scholarship awards
• Paid Time Off

Why should you choose Orkin?

• Founded in 1901, Orkin is a global residential and business service provider who provides the most accurate, comprehensive, and efficient pest management services for both residential and commercial customers
• The Pest Management Industry is growing - and is a recession resistant line of business
• Orkin is financially stable and growing as the largest subsidiary of Rollins, (NYSE: ROL), headquartered in Atlanta, GA

Qualifications

The Experience You Will Bring (Minimum Requirements):

• High school diploma (or equivalent experience)
• 1-3 years of AR experience in a fast-paced environment with a strong focus on achievement of results and customer service is preferred
• Basic Experience with Accounting, Customer Service, G/L, and AR Systems.
• Basic knowledge of JDE
• Proficiency with Excel, Outlook, and Word

Other Qualifications:

• Ability to function as a positive agent of change and of creating a positive, engaging work environment
• Ability to take charge and work independently on all A/R related functions
• Proficiency with forecasting, planning, and explaining results vs. objectives, to include strong strategic thinking and analytical thinking skills.
• Highly collaborative in working with internal cross-functional business partners to resolve billing problems and streamline shared processes.
• Strong customer service skills, as it relates to both internal and external customers.
• Excellent written and verbal communication skills, including the ability to communicate professionally and concisely.
• Organized and detail-oriented
• Problem-solving ability
• Proficiency with A/R processes and procedures
• Proficiency with the cash application process
• Account reconciliation experience involving multiple transactions and the ability to compare the customer’s payment history to the GL transactions.
• Follow-up and follow-through skills
• Ability to communicate negative messages in a positive manner.

Physical Demands / Working Environment:

• We require the ability to pass a drug screen and background checks. Candidates must have the ability to perform the requirements of the job with or without accommodations.

Are you ready to take your CAREER to the next level?

Orkin is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer