Invoicing Analyst

Aston Carter; Cleveland (OH); Hybrid; USD 34,000 - 49,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Short/Long-term disability

HSA

Transportation benefits

Employee Assistance Program

Job summary

Aston Carter is seeking an Invoicing Analyst in Highland Heights, OH, to ensure accurate billing and contract compliance. The role requires strong analytical skills and meticulous attention to detail, working with Sales, Contracts, Finance, A/R, and Operations to resolve discrepancies.

The position is contract-based with hybrid work options. It emphasizes process improvements, detailed documentation, and ongoing support for audits and reporting related to billing reconciliations.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. (Open to entry level recent grads!)
• 2+ years of experience preferred in invoicing, billing, accounts receivable, contract administration, or financial analysis.

Responsibilities

• Review and reconcile customer contracts, sales orders, and invoicing records to identify billing discrepancies.
• Perform detailed contract-by-contract analyses of historical transactions to determine where invoicing processes failed or inaccuracies occurred.
• Research, document, and resolve invoicing errors, including pricing, contract terms, quantities, and billing schedules.
• Validate contract compliance and ensure invoices accurately reflect contractual agreements.
• Collaborate with Sales, Contracts, Finance, Accounts Receivable, and Operations teams to resolve issues and obtain necessary documentation.
• Correct billing records and support invoice adjustments, credits, rebills, and other remediation efforts as needed.
• Identify trends, process gaps, and root causes contributing to recurring invoicing issues.
• Recommend and assist in implementing process improvements to strengthen invoice accuracy and billing controls.
• Maintain detailed documentation of findings, corrections, and resolution activities.
• Support audits and reporting requirements related to contract and billing reconciliations.
• Monitor and track resolution progress to ensure timely completion of corrective actions.

Skills

Excel

ERP systems

Contract review

Data reconciliation

Documentation

Communication

Education

Bachelor's degree

Tools

ERP/billing systems

Job description

Job Title

Invoicing Analyst

Job Description

The Invoicing Analyst will play a critical role in ensuring the accuracy of billing processes and compliance with customer contracts. This position requires meticulous attention to detail and strong analytical skills to identify and resolve invoicing discrepancies.

Responsibilities

• Review and reconcile customer contracts, sales orders, and invoicing records to identify billing discrepancies.
• Perform detailed contract-by-contract analyses of historical transactions to determine where invoicing processes failed or inaccuracies occurred.
• Research, document, and resolve invoicing errors, including pricing, contract terms, quantities, and billing schedules.
• Validate contract compliance and ensure invoices accurately reflect contractual agreements.
• Collaborate with Sales, Contracts, Finance, Accounts Receivable, and Operations teams to resolve issues and obtain necessary documentation.
• Correct billing records and support invoice adjustments, credits, rebills, and other remediation efforts as needed.
• Identify trends, process gaps, and root causes contributing to recurring invoicing issues.
• Recommend and assist in implementing process improvements to strengthen invoice accuracy and billing controls.
• Maintain detailed documentation of findings, corrections, and resolution activities.
• Support audits and reporting requirements related to contract and billing reconciliations.
• Monitor and track resolution progress to ensure timely completion of corrective actions.

Essential Skills

• Proficiency in Microsoft Excel and ERP/billing systems.
• Strong analytical and problem-solving abilities with excellent attention to detail.
• Experience reviewing contracts, sales orders, and customer billing records.
• Ability to manage large volumes of historical data and perform detailed reconciliations.
• Strong organizational, communication, and documentation skills.

Additional Skills & Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. (Open to entry level recent grads!)
• 2+ years of experience preferred in invoicing, billing, accounts receivable, contract administration, or financial analysis.

Work Environment

The position requires working collaboratively with various teams, including Sales, Contracts, Finance, Accounts Receivable, and Operations. It involves handling large volumes of historical data and performing detailed reconciliations using Microsoft Excel and ERP/billing systems. The role demands a high level of organization and communication to manage multiple projects independently.

Job Type & Location

This is a Contract position based out of Highland Heights, OH.

Pay And Benefits

The pay range for this position is $30.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 18, 2026.

Workplace Type

This is a hybrid position in Highland Heights,OH.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.