Billing Analyst

Talentify; Jacksonville (FL); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

Disability insurance

HSA

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking a Billing Analyst to manage critical billing operations for government and commercial contracts at our Jacksonville, FL headquarters. You will reconcile financial data, monitor unbilled inventories, and ensure compliance with contract terms and regulatory standards.

The role emphasizes advanced Excel usage, monthly accrual support, and collaboration with finance teams to deliver accurate, timely billings and insightful financial reporting.

Qualifications

• Minimum of 3+ years in billing, AR, or related financial role.
• Hands-on experience with AR, billing, invoicing, reconciliation, forecasting, reporting.
• Advanced Excel skills, including VLOOKUP, XLOOKUP, Pivot Tables, and complex formulas.
• Ability to perform reconciliations between accounting systems.
• Experience monitoring unbilled inventory and converting it into billings.
• Proficient in document management, including Adobe Acrobat.
• Daily use of Teams, Outlook, and SharePoint.
• Strong attention to detail and accuracy in financial data.
• Ability to interpret contract terms for billing.
• Strong communication to work with internal stakeholders.

Responsibilities

• Manage billing workload for government and commercial contracts.
• Prepare, review, and process contract billing per terms.
• Monitor unbilled inventory and convert to billings.
• Perform reconciliations between accounting systems.
• Support monthly accrual processes with accurate data.
• Ensure billing complies with terms and regulatory standards.
• Create billing reports and financial analyses.
• Collaborate with internal teams via Teams, Outlook, SharePoint.
• Maintain compliant billing documentation including archive.
• Assist in forecasting accounts receivable and billing trends.
• Support ongoing improvements to billing processes.

Skills

Billing & AR

Excel proficiency

Attention to detail

Communication

Contract terms interpretation

Tools

Excel

Adobe Acrobat

Microsoft Teams

SharePoint

Outlook

Cloud storage

Job description

Job Title: Billing AnalystJob Description

The Billing Analyst manages critical billing operations and supports accurate, timely contract billing for government and commercial clients. This role focuses on reconciling financial systems, monitoring unbilled inventory, and ensuring compliance with contract terms, customer requirements, and applicable regulatory standards. The Billing Analyst also performs reconciliations between accounting systems and supports monthly accrual processes to maintain financial accuracy and transparency.

Responsibilities

• Manage current billing workload to ensure continuity of critical billing operations for government and commercial contracts.
• Prepare, review, and process accurate and timely contract billing in accordance with contract terms and customer requirements.
• Monitor and manage unbilled inventory to ensure timely conversion to billings and identify potential issues or delays.
• Perform detailed reconciliations between accounting systems to ensure data accuracy and resolve discrepancies.
• Support monthly accrual processes by providing accurate billing data, reconciliations, and supporting documentation.
• Ensure billing activities comply with contract terms, customer requirements, and relevant regulatory standards.
• Utilize advanced Excel functions such as VLOOKUP, XLOOKUP, Pivot Tables, and complex formulas to analyze billing and financial data.
• Prepare and maintain billing-related reports and financial analysis to support decision-making and forecasting.
• Collaborate with internal stakeholders using Microsoft Teams, Outlook, and SharePoint to resolve billing issues and maintain clear communication.
• Maintain organized and compliant billing documentation, including digital archiving and invoice compliance documentation using Adobe Acrobat and cloud-based storage solutions.
• Assist in forecasting accounts receivable and billing trends to support financial planning and reporting.
• Support continuous improvement of billing processes, documentation practices, and system reconciliations.

Essential Skills

• Minimum of 3+ years of experience in billing, accounts receivable, or a closely related financial role.
• Strong hands-on experience with accounts receivable, billing, invoicing, reconciliation, forecasting, financial analysis, and reporting.
• Advanced Microsoft Excel skills, including proficiency with VLOOKUPs, XLOOKUPs, Pivot Tables, and complex formulas.
• Demonstrated ability to perform reconciliations between accounting systems and support monthly accrual processes.
• Experience monitoring unbilled inventory and converting it into timely and accurate billings.
• Proficiency in document management, including digital archiving, invoice compliance documentation, and use of Adobe Acrobat.
• Daily working knowledge of collaboration and communication platforms such as Microsoft Teams, Outlook, and SharePoint.
• Strong attention to detail and accuracy in financial data and documentation.
• Ability to interpret and apply contract terms and customer requirements to billing processes.
• Effective communication and collaboration skills to work with internal stakeholders and support billing operations.

Additional Skills & Qualifications

• Government billing experience is a plus and will be considered an asset.
• Experience with cloud-based storage solutions for managing billing and financial documentation.
• Ability to produce clear, concise billing and financial reports for internal stakeholders.
• Strong organizational skills with the ability to manage multiple billing priorities and deadlines.
• Interest in building a long-term career in a corporate environment with opportunities to grow and gain broader exposure to financial operations.

Work Environment

This role is based onsite at the corporate headquarters, with work performed in the office five days per week. The environment is a professional corporate setting where the Billing Analyst works closely with finance and operations teams to support critical billing functions. The position involves daily use of Microsoft Excel, Microsoft Teams, Outlook, SharePoint, Adobe Acrobat, and cloud-based storage solutions to manage billing data and documentation. This opportunity offers a strong platform to gain experience, build professional relationships, and establish a career within a well-structured corporate environment.

Job Type & Location

This is a Contract position based out of Jacksonville, FL.

Pay and Benefits

The pay range for this position is $35.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Sep 11, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.