Invoice Reviewer / Coordinator

Cornerstone Concilium; Baltimore (MD); On-site; USD 90,000 - 120,000; Full time

Job summary

Cornerstone Concilium seeks an experienced Construction Invoicing Specialist to review and verify invoices, validate against contracts and schedules, and ensure proper supporting documentation. The role collaborates with project management, finance, and contractors to resolve discrepancies and ensure timely payments.

Ideal candidates have extensive experience in construction billing, strong analytical skills, and proficiency with MS Office.

Qualifications

• Minimum 8 years of experience in construction invoicing, billing reviews, and project financials.
• Bachelor's degree in Accounting, Finance, Business Administration, Management, Construction Management, or related field.
• Strong understanding of contracts, billing procedures, payment processes, and compliance requirements.
• Experience reviewing contractor payment applications and supporting documentation.
• Proficiency with Microsoft Office Suite, especially Excel, Word, and Outlook.

Responsibilities

• Review and verify construction invoices for accuracy, completeness, and contract compliance.
• Validate billed amounts against contracts, SOVs, change orders, and project progress.
• Ensure documentation, payroll records, and submissions support billing.
• Coordinate with project managers, contractors, and finance to resolve discrepancies.
• Maintain detailed records of invoices, approvals, and correspondence.
• Support monthly invoice review workflows to ensure timely processing and payment.
• Assist in preparing reports, dashboards, and summaries on invoice status and aging.
• Monitor submissions for regulatory requirements and contract obligations.
• Communicate invoice-related risks and trends to management.
• Collaborate with project controls, finance, and accounting for forecasting and accruals.

Skills

Analytical skills

Attention to detail

Communication skills

MS Office

Invoice review

Education

Bachelor's degree in Accounting/Finance/Business Administration/Management/Construction Management

Tools

Excel

Word

Outlook

Job description

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The ideal candidate will have extensive experience reviewing construction invoices, schedules of values, supporting documentation, and contractor billing packages. This role requires strong analytical skills, attention to detail, and the ability to collaborate with project management, construction oversight, finance, and contractor teams to ensure accurate and timely invoice processing.

• Review and verify construction invoices for accuracy, completeness, and compliance with contract terms and billing requirements.
• Validate billed amounts against approved contracts, schedules of values (SOV), change orders, and project progress.
• Ensure all billed items are supported by appropriate documentation, approvals, certified payroll records, and other contract-required submissions.
• Coordinate with project managers, construction managers, contractors, and finance teams to resolve invoice discrepancies and documentation deficiencies.
• Maintain detailed and accurate records of reviewed invoices, supporting documents, approvals, and correspondence.
• Support monthly invoice review and approval workflows to ensure timely processing and payment.
• Assist in preparation of reports, dashboards, and summaries related to invoice status, payment tracking, invoice aging, and compliance metrics.
• Monitor invoice submissions for adherence to contractual obligations, regulatory requirements, and agency procedures.
• Participate in project meetings and communicate invoice-related issues, trends, and risks to management.
• Collaborate with project controls, finance, and accounting teams to support forecasting, accruals, and budget reconciliation activities.
• Stay informed on industry best practices, construction billing standards, and regulatory requirements related to construction invoicing.

Required Qualifications

• Minimum 8 years of experience
• Bachelor's degree in Accounting, Finance, Business Administration, Management, Construction Management, or a related field.
• Strong understanding of construction contracts, billing procedures, payment processes, and compliance requirements.
• Experience reviewing contractor payment applications and supporting documentation.
• Excellent attention to detail and analytical skills.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work effectively both independently and within a collaborative project team environment.

Preferred Qualifications:

• Certification in Construction Management, Project Management, or related discipline.
• Experience with construction invoice management, project controls, or contract management platforms.
• Knowledge of certified payroll reporting requirements under the Davis-Bacon Act and 49 U.S.C. § 24305.
• Familiarity with construction payment application forms and supporting documents, including AIA G702, AIA G703, Form 81, and other federally funded project requirements.
• Experience supporting large-scale transportation, transit, or infrastructure construction programs.
• Experience reviewing schedules of values (SOVs), change orders, and progress payment applications.
• Knowledge of federal grant-funded project requirements and documentation standards.
• Strong organizational and records management skills.
• Experience working with project management information systems (PMIS), SharePoint, and electronic document control systems

Work Location: On-Site (at Baltimore Integrated Program Office) minimum 3 days/week