Invoice Review Coordinator

AECOM; Baltimore (MD); On-site; USD 60,000 - 90,000; Full time

Job summary

AECOM seeks an Invoice Review Coordinator for our Baltimore, MD office to support the Amtrak B&P Tunnel Replacement (BPTR) program and other projects. This role involves reviewing vendor invoices, payment applications, and billing documentation to ensure compliance with contract terms and project requirements.

The candidate will collaborate with project management, finance, and operations to resolve billing issues, track contract values, and assist with monthly close activities, all while

Qualifications

• Bachelor's degree or demonstrated equivalency of experience/education.
• 4 years of experience in billing, project accounting, contract administration, invoice auditing, or related field.
• Experience in contract compliance and billing validation processes.

Responsibilities

• Review contractor and subcontractor billings, pay applications, invoices, and supporting documentation for accuracy.
• Compare billing submissions against contract requirements, scope of work, pricing schedules, work authorizations, and change orders.
• Verify labor, equipment, material, and subcontractor charges are properly supported and comply with contract terms.
• Identify discrepancies, unsupported costs, overbillings, duplicate charges, or missing documentation.
• Collaborate with project managers, contract administrators, finance personnel, and vendors to resolve billing issues.
• Maintain detailed records of contract reviews, findings, approvals, and invoice status.
• Assist with tracking contract values, amendments, change orders, retainage, and remaining contract balances.
• Monitor compliance with transportation, infrastructure, and construction project requirements.
• Support monthly financial close activities through timely invoice review and approval processes.
• Prepare reports and summaries related to contract compliance, billing exceptions, and payment status.
• Ensure adherence to company policies, internal controls, and audit requirements.

Skills

Billing

Contract compliance

Invoice auditing

Vendor invoices

Excel

Primavera

Oracle

Microsoft Office

Contract administration

Construction/Transportation knowledge

Education

Bachelor's degree in Business Administration, Finance, Accounting, Construction Management, Project Management, or related field

Tools

Primavera

Oracle

Microsoft Office

Job description

• Legal Entity: AECOM Technical Services Inc
• Business Line: Transportation
• Work Location Model: On-Site
• Primary Location: US - Baltimore, MD - 1215 E Fort Ave
• Compensation: USD 60,000 - USD 90,000 - yearly

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking anInvoice Review Coordinatorfor our Baltimore, MD office to support the Amtrak B&P Tunnel Replacement (BPTR) Program among other project opportunities available atAECOM. This position will be responsible reviewing vendor invoices, payment applications, and billing documentation to ensure compliance with contract terms, project requirements, and customer agreements. This role serves as a critical liaison between project management, finance, and operations teams by validating that billed charges are supported by contractual obligations and approved project work.

Key Responsibilities

• Review contractor and subcontractor billings, pay applications, invoices, and supporting documentation for accuracy and contractual compliance.
• Compare billing submissions against contract requirements, scope of work, pricing schedules, work authorizations, and change orders.
• Verify labor, equipment, material, and subcontractor charges are properly supported and comply with contract terms.
• Identify discrepancies, unsupported costs, overbillings, duplicate charges, or missing documentation.
• Collaborate with project managers, contract administrators, finance personnel, and vendors to resolve billing issues.
• Maintain detailed records of contract reviews, findings, approvals, and invoice status.
• Assist with tracking contract values, amendments, change orders, retainage, and remaining contract balances.
• Monitor compliance with transportation, infrastructure, and construction project requirements.
• Support monthly financial close activities through timely invoice review and approval processes.
• Prepare reports and summaries related to contract compliance, billing exceptions, and payment status.
• Ensure adherence to company policies, internal controls, and audit requirements.

Qualifications

Minimum:

• Bachelor's degree in Business Administration, Finance, Accounting, Construction Management, Project Management, or a related field or demonstrated equivalency of experience and/or education.
• 4years of experience in billing, project accounting, contract administration, invoice auditing, or a related field.
• Experience in contract compliance and billing validation processes.

Preferred:

• Experience reviewing contracts, pricing schedules, change orders, and vendor invoices.
• Experience supporting transportation, civil construction, infrastructure, utility, engineering, or public works projects.
• Experience in project controls, construction accounting, or procurement processes.
• Experience in Excel and Microsoft Suite, Primavera, Oracle, or other related applications.
• Exposure to DOT, municipal, state, or federally funded construction projects.
• Strong verbal and written communication skills, with the ability to effectively collaborate and build relationships with project teams, clients, and subcontractors to facilitate timely resolution of billing, contract, and invoice-related matters.

Additional Information

• Relocation is not an option for this position.
• Sponsorship for US employment authorization is not available now or in the future for this position.
• Adherence to BPTR program policies is mandatory.
• Availability to work in the Integrated Program Office in Baltimore, MD

To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.