Invoice Compliance Coordinator - Transportation Projects

AECO; Baltimore (MD); On-site; USD 60,000 - 90,000; Full time

Job summary

AECOM is seeking an Invoice Review Coordinator in Baltimore, MD to support the Amtrak BPTR program by validating vendor invoices, pay apps, and billing documentation for contractual compliance. You will partner with project management, finance, and operations to resolve billing issues, maintain contract review records, and assist with monthly close.

This role is on-site at our Baltimore office and requires on-site availability.

Qualifications

• Bachelor's degree or equivalency in Business Administration, Finance, Accounting, Construction Management, Project Management, or related field.
• 4 years of experience in billing, project accounting, contract administration, invoice auditing, or related field.
• Experience in contract compliance and billing validation processes.

Responsibilities

• Review contractor and subcontractor billings, pay applications, invoices, and supporting documentation for accuracy and contractual compliance.
• Compare billing submissions against contract requirements, scope of work, pricing schedules, work authorizations, and change orders.
• Verify labor, equipment, material, and subcontractor charges are properly supported and comply with contract terms.
• Identify discrepancies, unsupported costs, overbillings, duplicate charges, or missing documentation.
• Collaborate with project managers, contract administrators, finance personnel, and vendors to resolve billing issues.
• Maintain detailed records of contract reviews, findings, approvals, and invoice status.
• Assist with tracking contract values, amendments, change orders, retainage, and remaining contract balances.
• Monitor compliance with transportation, infrastructure, and construction project requirements.
• Support monthly financial close activities through timely invoice review and approval processes.
• Prepare reports and summaries related to contract compliance, billing exceptions, and payment status.
• Ensure adherence to company policies, internal controls, and audit requirements.

Skills

Billing

Contract compliance

Communication

Education

Bachelor's degree in Business/Finance/Accounting/CM/PM or equivalent

4 years of experience in billing or related field

Tools

Excel

Primavera

Oracle

Microsoft Suite

Job description

AECOM is seeking an Invoice Review Coordinator in Baltimore, MD to support the Amtrak BPTR program by validating vendor invoices, pay apps, and billing documentation for contractual compliance. You will partner with project management, finance, and operations to resolve billing issues, maintain contract review records, and assist with monthly close.

This role is on-site at our Baltimore office and requires on-site availability.