Invoice Processing Coordinator

KMRG, LLC; Arlington (VA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is looking for an Invoice Processing Coordinator to provide essential financial and administrative support. This full-time role involves ensuring accurate invoice processing, facilitating timely vendor payments, and maintaining compliance with federal regulations. The ideal candidate will thrive in a fast-paced environment, utilizing their expertise in government accounting principles and strong communication skills. Join a dynamic team dedicated to delivering high-quality service while enjoying competitive pay and comprehensive benefits. If you're ready to make a significant impact, apply today!

Qualifications

• Experience in accounts payable or invoice processing preferred.
• Knowledge of government accounting principles is required.

Responsibilities

• Verify invoice completeness and accuracy before processing.
• Resolve issues related to invoice recording or processing.
• Generate and maintain accounts payables reports.

Skills

Government accounting principles

Information security procedures

Microsoft Office Suite

Customer service

Problem-solving

Time management

Attention to detail

Education

High school diploma

Related degree

Tools

Oracle

TDAMIS II

Job description

ROLE
We are seeking an experienced Invoice Processing Coordinator to support the U.S. Trade and Development Agency (USTDA) in Arlington, VA. Your responsibilities will focus on delivering high-quality financial and administrative support to ensure accurate invoice processing, timely vendor payments, system reconciliation, and daily coordination with internal staff and federal payment centers in a secure agency environment.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

RESPONSIBILITIES
I. Invoice Processing & Payment Support

• Verify all required information in invoice documents to ensure completeness and accuracy before processing
• Facilitate approval or rejection of incoming invoices
• Resolve problems related to the recording or processing of invoices
• Process approximately 200 to 250 invoices monthly
• Review all invoices for appropriate documentation and approvals prior to processing for payment
• Process invoices within the timeframe required by the Prompt Payment Act
• Comply with applicable federal regulations and agency payment policies
• Track final invoices for prompt payment
• Store approved and rejected invoices in a dedicated centralized electronic folder
• Input approved invoices in Oracle and TDAMIS II (Trade and Development Agency Management Information System)
• Enforce payment processing guidelines

II. Communication & Vendor Liaison

• Answer all vendor and USTDA staff inquiries related to the financial management portion of the invoice process
• Serve as liaison between vendors and USTDA's Financial Management Shared Service Provider (DOI IBC)
• Resolve standard questions and discrepancies related to invoice processing
• Manage the agency’s shared invoice inbox to track incoming inquiries and submissions
• Ensure all messages are routed, processed, or responded to within three business days

III. Reporting & System Support

• Generate, distribute, and maintain all accounts payables reports, spreadsheets, and agency payable files
• Submit daily invoice reports listing invoices approved for payment
• Provide weekly reports tracking invoices that remain pending approval beyond standard processing timeframes
• Prepare other reports as requested
• Assist USTDA's staff in troubleshooting discrepancies between obligated funding balances in Oracle and TDAMIS II

KNOWLEDGE & SKILLS

• Knowledge of government accounting principles and practices required
• Knowledge of information security procedures and best practices
• Skilled in using commercial software packages and databases (e.g., Microsoft Outlook, Word, PowerPoint, Excel) required
• Skilled in responding flexibly and effectively in time-sensitive environments required
• Skilled in providing strong customer service and clear oral and written communication required
• Skilled in identifying and solving problems independently required
• Skilled in prioritizing tasks, planning effectively, and managing time required
• Skilled in maintaining high work quality and applying feedback constructively required
• Skilled in adapting to shifting priorities, deadlines, and changing environments required
• Skilled in maintaining strong attention to detail and accuracy required

BACKGROUND

• Experience in accounts payable, invoice processing, or administrative financial support preferred
• Experience supporting financial operations in a professional or government office setting preferred

EDUCATION

• High school diploma required
• Related degree preferred

LOCATION

• Arlington, VA 22209

TELEWORK

• May be available with approval

CLEARANCE

• U.S. citizenship is required as it supports the U.S. federal government

CLIENT

• U.S. Trade and Development Agency (USTDA)

TRAVEL

• Travel is not required

WORK HOURS

• 40 hours
• 8 hours a day
• 5 days a week

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility — Nonexempt

RELOCATION

• Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.