Invoice Billing Specialist

JMT; Tacoma (WA); Hybrid; USD 30,000 - 41,000; Full time

Job summary

Johnson, Mirmiran & Thompson is seeking an Invoice Billing Specialist to join the Accounting Department. The successful candidate will be responsible for all aspects of accounting to invoice clients for project work within a team-oriented environment.

After an initial training period, a hybrid work schedule is available. The company offers comprehensive benefits and ESOP participation as part of its employee-owned structure.

Qualifications

• Experience in accounting operations for construction, architecture, engineering or other project-based professional services.

Responsibilities

• Set up projects and budgets in the accounting database.
• Review contract terms and verifications of job setup paperwork.
• Ensure that submitted information is accurate and in compliance with company accounting standards and government requirements.
• Set up project financials and budgeting.
• Ensure all billing transactions are completed and accurately recorded in the Accounting system.
• Review sub consultant invoices for contractual compliance and process vouchers.
• Prepare complex invoices (Cost Plus, Time and Materials, Fixed Price) and complete monthly billing.
• Work with project managers to finalize invoices for submittal to client.
• Investigate and resolve billing issues to ensure jobs are billed within the appropriate time.
• Analyze monthly financials and on-going revenue recognition.
• Scanning invoices
• Indexing and filing invoices into the electronic document management system.
• Perform other related duties as assigned.

Skills

AEC accounting

Job description

Job Description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

Job Description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

JMT's Accounting Department is seeking a team-orientated Invoice Billing Specialist to join their group! The successful candidate will be responsible for all aspects of accounting to invoice clients for project work.

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

JMT offers outstanding opportunities for career and professional growth. We are 100% employee-owned (ESOP) and offer outstanding health care coverage and other benefits, including:

• Affordable Medical, Dental & Vision Insurance
• Company paid Life and Disability Insurance
• Paid Time Off
• Paid Holidays
• Paid Caregiver Leave Program
• 401K Retirement Plan (Traditional and Roth options)
• Employee Stock Ownership Plan (ESOP)
• Career Development Programs
• And more…
• Benefits | JMT

Compensation for this position is $22-$30/hourly, commensurate with experience, education and certifications. The provided range is a good faith estimate based on the requirements described within the job description. We notice that we receive a wide variety of applicants and recognize that the person selected may be less experienced or more experienced. If so, the actual salary range may vary from the estimate provided.

After an initial training period, a hybrid work schedule is available.

Essential Functions And Responsibilities

• Set up projects and budgets in the accounting database
• Review contract terms and verifications of job setup paperwork.
• Ensure that submitted information is accurate and in compliance with company accounting standards and government requirements.
• Set up project financials and budgeting
• Ensure all billing transactions are completed and accurately recorded in the Accounting system
• Review sub consultant invoices for contractual compliance and process vouchers
• Prepare complex invoices (Cost Plus, Time and Materials, & Fixed Price) and complete monthly billing
• Work with project managers to finalize invoices for submittal to client.
• Investigate and resolve billing issues to ensure jobs are billed within the appropriate time.
• Analyze monthly financials and on-going revenue recognition
• Scanning invoices
• Indexing and filing invoices into the electronic document management system

Nonessential Functions And Responsibilities

• Perform other related duties as assigned

Required Skills

• Experience working in accounting operations for construction, architecture, engineering or other project based professional services company

Preferred Experience

• 2+ years of experience in AEC industry

Working Conditions

Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.