Invoice Administrator, Billing

StandardAero, Inc.; Augusta (GA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Tuition Reimbursement

Comprehensive Healthcare Insurance

401(k) with 5% company match

Paid Time Off starting day one

Quarterly Bonus opportunities

Health & Dependent Care FSA

Short & Long-Term Disability Insurance

Life and AD&D Insurance

Career development and cross-training

Job summary

StandardAero Augusta is seeking an Invoice Administrator to review work orders and generate invoices, credit memos, and related billing documents for aircraft maintenance services. You will prepare and issue invoices to our global OEM partners with a strong attention to detail and a focus on customer satisfaction.

The role requires 3+ years in finance/accounting, GL and claims filing experience, Excel proficiency, and the ability to work onsite five days a week at our AGS facility.

Qualifications

• 3+ years in Finance, Accounting, Billing, or Clerical roles.
• Experience with General Ledger Accounting and Claims Filing.
• Professional office environment experience.
• Associates degree in Accounting or related field.
• Proficient in Microsoft Excel.
• Typing speed of at least 40 words per minute.
• Authorized to work in the U.S. without sponsorship.
• On-site work 5 days per week at AGS facility.

Responsibilities

• Prepare and analyze preliminary invoices for OEM claims and reimbursements.
• Review and research supporting documents to confirm invoice accuracy.
• Apply guidelines and pricing per OEM and warranty programs.
• Resolve invoice issues by coordinating with OEM Claims Administrator and Project Manager.
• Finalize and send Sales Order invoices to customers.
• Investigate A/R discrepancies for timely resolutions.
• Process additional billings and credit memos to original invoices.
• Balance G/L accounts for reconciliations.
• Maintain billing work order files per retention policies.
• Communicate invoicing metrics to management.

Skills

General Ledger

Claims Filing

Microsoft Excel

Typing 40 WPM

Office Environment

Education

Associate degree in Accounting or related field

Tools

AS400

Accounting software

Job description

Invoice Administrator

Build an Aviation Career You're Proud Of

Build your career with integrity by working at a company that doesn't just treat you like a number. You'll get the tools to do things right in a clean and safe work environment and the trust to fix any issue that comes your way. Our on-the-job training and team of experts mean you'll be set up for success.

As an Invoice Administrator at StandardAero Augusta, you will be accountable for reviewing work orders and creating invoices, credit memos, and other billing related documentation for aircraft maintenance services. In this role you will be responsible for preparing and issuing invoices to our global OEM partners. The position requires a high attention to detail, a strong focus on customer satisfaction, the ability to identify opportunities for process improvement, and the confidence to implement those changes in a timely and organized manner.

What you'll do:

• Prepare and analyze preliminary invoices for OEM claims and reimbursements.
• Review and research supporting documents to confirm accuracy of invoices.
• Apply guidelines and pricing in accordance with OEM and warranty coverage programs.
• Resolve work order and invoice issues by interfacing, researching, and coordinating with OEM Claims Administrator, Project Manager, and Work Order Administration Center.
• Finalize and send Sales Order invoices to customers.
• Investigate Account Receivables discrepancies promptly for resolutions.
• Research and processes additional billings and credit memos to original invoices.
• Balances G/L accounts for reconciliations.
• Maintain billing work order files per document retention policies.
• Communicate metrics and information related to invoicing (status, unresolved issues, billing days, etc.) to management team.

Position Requirements:

• Minimum of 3 years of professional experience in a Finance, Accounting, Billing, or Clerical role.
• Experience with General Ledger Accounting and Claims Filing.
• Prior experience working in a professional office environment.
• Associates degree in Accounting or another related field of coursework.
• Demonstrated professional experience working with Microsoft Excel.
• Must be able to type at least 40 words per minute.
• Must be authorized to work in the U.S. without sponsorship.
• Must be available to work onsite 5-days per week at our AGS facility.

Preferred Characteristics:

• Strong detail orientation, math skills, analytical skills, and organization skills
• Professional interpersonal skills, for oral and written communications.
• Able to maintain confidentiality regarding customer, client, and employee information.
• Experience with an AS400 system or comparable accounting software.
• Highly organized and with a history of multi-tasking and achieving results, including an ability to balance multiple tasks within deadlines.

Benefits that make life better:

• Tuition Reimbursement
• Comprehensive Healthcare Insurance
• 401(k) with a 5% company match, immediately vested
• Paid Time Off accrued starting on day one
• Quarterly Bonus opportunities
• Health & Dependent Care Flexible Spending Accounts
• Short & Long-Term Disability Insurance
• Life and AD&D Insurance
• Career development and cross-training opportunities