Invoice Administrator

ATCO Structures USA Inc.; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, Dental, and Vision benefits

401(K) plan with Company match

Employee Share Purchase Program (ESPP)

Job summary

ATCO STRUCTURES AND LOGISTICS (USA) INC. in Houston seeks an Invoice Administrator to handle daily vendor invoices, verify documentation, and ensure proper coding for payment.

Responsibilities include recording data in Oracle ERP, updating POs, resolving discrepancies, and maintaining vendor records; candidates should have at least 1 year in invoicing and strong Excel skills.

Qualifications

• Minimum one year experience with invoice administration or accounts payable/receivable.
• Knowledge of basic accounting principles and ability to manage high daily transaction volume.
• Strong attention to detail and accuracy with analytical abilities.
• Excellent organizational and time-management skills; able to work independently.
• Proficiency in MS Office Suite; knowledge of Oracle ERP systems desired.

Responsibilities

• Receive and process vendor invoices daily.
• Verify invoices against purchase orders, receipts, contracts and documentation.
• Record invoice information into ERP system (Oracle).
• Identify and resolve discrepancies such as duplicate invoices and pricing issues.
• Route invoices for approvals and create/update Purchase Orders as needed.
• Track spend using Excel and ERP system; maintain vendor records.

Skills

Excel

Oracle ERP

MS Office

SharePoint

Attention to detail

Time management

Communication

Education

High School diploma/GED

Accounting education preferred

Tools

Oracle ERP

SharePoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-time Regular Professional Houston, TX, US

ATCO is committed to operational excellence and empowering our employees to do their best by supporting their health and drive to learn more. Besides competitive salaries, we offer the following

• Health, Dental, and Vision benefits
• 401(K) plan with Company match
• Employee Share Purchase Program (ESPP) with Company match
• Tuition Reimbursement Program

ATCO STRUCTURES is a modular construction company that has been the industry leader in modular products for over 75 years. We provide best-in-class products and services with flexible solutions and performance excellence, providing our customers with building alternatives for shelter and building solutions.

ATCO STRUCTURES AND LOGISTICS (USA) INC. (“ASL-USA”) is seeking an Invoice Administrator for our Office in Houston. Process invoices for ATCO USA Sales Branches nationwide. Verify supporting documentation, maintain vendor records, and ensure invoices are properly coded and approved for payment.

KEY ACCOUNTABILITIES/RESPONSIBILITIES

• Receive and process vendor invoices daily.
• Verify invoices against purchase orders, receipts, contracts, and other supporting documentation for accuracy.
• Record invoice information into ERP system (Oracle). Ensure proper codes are entered for appropriate accounts, departments, and cost centers.
• Identify and resolve discrepancies, i.e., duplicate invoices, pricing issues, and missing documentation.
• Route invoices for appropriate approval.
• Create purchase orders when needed to match with vendor invoices
• Update existing purchase orders to match vendor invoices, ensuring that all POs are coded correctly
• Track spend through internal company controls (Microsoft Excel) in addition to ERP system
• Maintain vendor records, ensuring accuracy and updated information. Maintain organized electronic and/or physical invoice records.
• Follow company accounting policies, internal controls, and procedures.

REQUIRED QUALIFICATIONS/EDUCATION/WORK EXPERIENCE

• Minimum one (1) year experience with invoice administration, accounts payables or receivables.
• Knowledge of basic accounting principles, and abilityto manage a high volume of daily transactions while meeting deadlines.
• Strong attention to detail and accuracy, with problem-solving and analytical abilities.
• Excellent organizational and time-management skills.Ability to work independently and prioritize tasks.
• Ability to collaborate & work as part of a team when needed
• Strong written and verbal communication skills.
• Competency with Excel is a must, with the ability to navigate large documents, understand formatting, and use of basic formulas.
• Proficiency in MS Office Suite; Knowledge of SharePoint, Oracle ERP systems desired.
• High School diploma/GED required. Formal accounting education preferred.

PHYSICAL DEMANDS The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

• Generally, the position is sedentary and will require the ability to sit for extended periods of time; use hands and fingers to type; provide verbal communication
• Ability to speak/hear and use specific vision abilities such as close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• Frequent ability to reach with arms, grasp with hands and arms
• Position may require the occasional need to stoop, kneel, crouch, climb or balance

WORK ENVIRONMENT The work environment characteristics described herein are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

• Work is conducted primarily indoors in a controlled office environment; noise level is usually low.

At ATCO, we believe in strengthening the communities where we work & live. Through our EPIC program, our employees are given the opportunity to get involved in their community through fundraising events, employee pledges, and employee volunteer hours supporting charitable organizations of their choice.

ATCO is an Equal Employment Opportunity ("EEO") Employer committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. ATCO is a drug-free work place and participates in the E-Verify program as required by law