Investment Operations Specialist: Client & Admin Excellence

Kestra Financial Independent Advisor; Columbia (MD); On-site; USD 65,000 - 95,000; Full time

Job summary

Kestra Financial Independent Advisor is seeking an Investment Operations professional to support efficient operations, client relations, and office duties. The role involves trading support, account setup, and data entry across platforms such as SmartOffice, Wealthscape, and Assetmark.

The incumbent will manage records, schedule meetings, process distribution requests, and ensure compliance and timely reporting. Strong communication and attention to detail are essential.

Qualifications

• Four-year bachelor's degree in finance, accounting, or related field.
• May substitute 1.5 years of experience for one year of education.
• Excellent written and verbal communication; attention to detail.

Responsibilities

• Record conversations and requests in SmartOffice.
• Process distribution requests.
• Open new investment accounts and schedule client meetings.
• Enter contributions in Wealthscape/Assetmark and other investment platforms.
• Submit SBLOC and Maryland 529 applications; process RMDs annually.
• Maintain client records and notes; keep office organized and compliant.
• Respond to inquiries; greet visitors; schedule appointments; manage documents.

Skills

Communication skills

Team player

Attention to detail

English writing

Time management

Education

Bachelor's degree in finance or accounting

Tools

SmartOffice

Wealthscape

AssetMark

Microsoft Office

Job description

Kestra Financial Independent Advisor is seeking an Investment Operations professional to support efficient operations, client relations, and office duties. The role involves trading support, account setup, and data entry across platforms such as SmartOffice, Wealthscape, and Assetmark.

The incumbent will manage records, schedule meetings, process distribution requests, and ensure compliance and timely reporting. Strong communication and attention to detail are essential.