Investment Operations Associate

Poweredbyconcurrent; Tampa (FL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) matching

Dental Insurance

Health insurance

Paid time off

Vision insurance

Job summary

Poweredbyconcurrent in Tampa, FL seeks an Investment Operations Associate to support the investment platform, portfolio workflows, and advisor services. This role handles account setup, trade monitoring, and data integrity with minimal supervision.

You will coordinate with Transitions, Operations, Compliance, Investments, and Technology to ensure smooth platform adoption and a consistent advisor experience. Proficiency with WealthSelect, SMartX, and major custodians is preferred.

Qualifications

• Bachelor's degree preferred.
• 2+ years of experience in RIA or broker-dealer operations or portfolio operations.
• Working knowledge of SMArtX, Black Diamond, and major custodians (Schwab, Fidelity, Goldman).
• Solid understanding of alternative investments, trading workflows, and custodial platforms.
• Proficiency in Microsoft Office, Practifi, A360, and workflow tools (Moxo, Basecamp).
• Strong attention to detail, communication skills, and a service-oriented mindset.

Responsibilities

• Independently process the setup and configuration of WealthSelect accounts, ensuring operational and custodial requirements are met.
• Manage SMArtX account onboarding, including G-number creation, Schwab FA master creation, target creation, client assignments, and rebalancer program setup for qualified and non-qualified accounts.
• Monitor SMArtX and Black Diamond trading systems to identify and resolve failed or stale trades, escalating complex cases to relevant team members.
• Serve as a day-to-day point of contact for routine custodian inquiries (Fidelity, Schwab, Goldman), escalating complex or high-risk items to senior team members.
• Coordinate Tax Transition processing with internal investment team members to support seamless client transitions.
• Use YCharts to prepare investment proposals supporting advisor recommendations and portfolio decisions.
• Manage the Quarterly Share Class Conversion process across custodial platforms.
• Coordinate SMA and CUSIP reviews with Transitions and Advisors during new manager onboarding within SMArtX.

Skills

Attention to detail

Communication

Financial operations

Problem solving

Education

Bachelor's degree in Finance, Business Administration, or related field

Tools

SMArtX

Black Diamond

Fidelity

Schwab

Job description

Investment Operations Associate

Department: Operations

Employment Type: Full Time

Location: Tampa, FL

Compensation: $60,000 - $85,000 / year

Description

The Investment Operations Associate supports the firm’s investment platform infrastructure, portfolio management workflows, and advisor support processes within the Operations department. This role independently executes established workflows across WealthSelect and SMArtX account setup, trade monitoring, alternative investments processing, and data integrity, exercising working knowledge of platform requirements to resolve routine issues without close supervision.

This position coordinates with Transitions, Operations, Compliance, Investments, and Technology teams to support platform adoption and a consistent advisor experience. The Associate handles day-to-day custodian and advisor communications independently, escalating complex, high-risk, or precedent-setting issues to senior team members.

Responsibilities

• Independently process the setup and configuration of WealthSelect accounts, ensuring operational and custodial requirements are met.
• Manage SMArtX account onboarding, including G-number creation, Schwab FA master creation, target creation, client assignments, and rebalancer program setup for qualified and non-qualified accounts.
• Monitor SMArtX and Black Diamond trading systems to identify and resolve failed or stale trades, escalating complex cases to relevant team members.
• Serve as a day-to-day point of contact for routine custodian inquiries (Fidelity, Schwab, Goldman), escalating complex or high-risk items to senior team members.
• Coordinate Tax Transition processing with internal investment team members to support seamless client transitions.
• Use YCharts to prepare investment proposals supporting advisor recommendations and portfolio decisions.
• Manage the Quarterly Share Class Conversion process across custodial platforms.
• Coordinate SMA and CUSIP reviews with Transitions and Advisors during new manager onboarding within SMArtX.
• Maintain investment data records and prepare reporting for leadership and advisor teams.
• Process alternative investment transactions, including capital calls, subscriptions, and position setup across CAIS, iCapital, and Proteus.
• Identify and resolve capital call fulfillment issues and account readiness gaps, escalating complex cases as needed.
• Coordinate alternative position transfers with funds, custodians, and advisor teams during transitions.
• Provide day-to-day advisor support during onboarding to WealthSelect, SMArtX, and related investment platforms.
• Support and help facilitate Rebalancer and Black Diamond training sessions to drive advisor proficiency.
• Support Black Diamond Model Marketplace (ALPs) administration, including routine model updates and advisor communications.
• Support trade execution and correction processes, ensuring accuracy and compliance with internal and regulatory standards.
• Process account opening, money movement, and NIGO resolution requests.
• Coordinate RAFA onboarding activities in support of senior team members.
• Perform other related duties and responsibilities as reasonably assigned.

Qualifications

• Bachelor's degree in Finance, Business Administration, or related field preferred.
• 2+ years of experience in RIA or broker-dealer operations, trading platform support, or portfolio operations.
• Working knowledge of SMArtX, Black Diamond, and major custodians (e.g. Schwab, Fidelity, Goldman).
• Solid understanding of alternative investments, trading workflows, and custodial platforms.
• Proficiency in Microsoft Office, Practifi, A360, and workflow management tools (Moxo, Basecamp) preferred.
• Strong attention to detail, communication skills, and a service-oriented mindset.

Benefits

• 401(k) matching
• Dental Insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance