Inventory & Supply Coordinator (Multiple Opening, GTRI)

Georgia Institute of Technology; Atlanta (GA); On-site; USD 39,000 - 52,000; Full time

Job summary

Georgia Tech is hiring an Inventory & Supply Coordinator to manage receiving, checking, storing, transferring, issuing, and disposing of inventory, materials, and equipment at the Atlanta campus and surrounding areas. You will collaborate with property/inventory control, GT/GTRI faculty and staff, and may interface with external vendors.

The role requires a high school diploma and 3–4 years of related experience, with strong Word/Excel skills and ERP software proficiency.

Qualifications

• High school diploma
• Three to four years job related experience

Responsibilities

• Plan and schedule internal and external inventory/ equipment moves, including determining efficient and effective protocols for moving, overseeing all loading, and delivery operations, and determining availability of moving vehicles.
• Prepare all outgoing shipments, including packing, boxing, labeling, scanning, sorting, storing, and all associated handling; will also process freight shipments in addition to common courier.
• Receive and inspect all incoming shipments (from vendors, government, and GTRI/GT cost centers, etc.), including inspecting for damage, sorting, storing, scanning, and any other associated handling.
• Monitor and track inbound/ outbound shipments during transit.
• Place assets into short-term/ long-term storage; organize via asset scanning and bar code location; and manage/track removal and/or relocation of assets.
• Transfer equipment from department to surplus inventory.
• Manage Internal Parts Management Database, coordinating the process to move received items to inventory personnel; may investigate and respond to inquiries regarding receipt or distribution of materials.
• Provide administrative logistical support, as needed, including creating/ preparing memos and reports, and acting as a unit representative at periodic Asset Management meetings.
• Perform other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

Customer service

Verbal and written communication

Handling surplus goods

Prioritization

Record keeping

Education

High school diploma

Tools

ERP software

Job description

Job Title: Inventory & Supply Coordinator (Multiple Opening, GTRI)
Location: Atlanta, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 303640

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

Coordinate the planning, organization, and operations of receiving, checking, storing, transferring, issuing, and disposing of inventory, materials, and equipment. This position will interact on a consistent basis with: property/inventory control, and GT/GTRI faculty and staff; may also interact with external vendors. This position will typically advise and counsel: property/inventory control, and GT/GTRI faculty and staff.

Responsibilities

• Plan and schedule internal and external inventory/ equipment moves, including determining efficient and effective protocols for moving, overseeing all loading, and delivery operations, and determining availability of moving vehicles.
• Prepare all outgoing shipments, including packing, boxing, labeling, scanning, sorting, storing, and all associated handling; will also process freight shipments in addition to common courier.
• Receive and inspect all incoming shipments (from vendors, government, and GTRI/GT cost centers, etc.), including inspecting for damage, sorting, storing, scanning, and any other associated handling.
• Monitor and track inbound/ outbound shipments during transit.
• Place assets into short-term/ long-term storage; organize via asset scanning and bar code location; and manage/track removal and/or relocation of assets.
• Transfer equipment from department to surplus inventory.
• Manage Internal Parts Management Database, coordinating the process to move received items to inventory personnel; may investigate and respond to inquiries regarding receipt or distribution of materials.
• Provide administrative logistical support, as needed, including creating/ preparing memos and reports, and acting as a unit representative at periodic Asset Management meetings.
• Perform other duties as assigned.

Required Qualifications

Educational Requirements

High school diploma, GED Certificate, or Vocational School Diploma

Required Experience

Three to four years job related experience

Knowledge, Skills, & Abilities

SKILLS

Specialized skills required for this job: Microsoft Word and Excel. Working with ERP software. Good customer service skills. Ability to effectively communicate verbally and in writing. Knowledge of handling surplus goods. Ability to prioritize and record keeping and maintenance skills.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is not considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel.
• This position does not require security clearance.
• This position is located in Atlanta/Smyrna GA
• Salary Job Grade C06
• Salary range is dependent on candidates experiences and skills that ranges from $38,509 - $52,372.

Background Check

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/