Inventory & Supply Coordinator (Multiple Opening, GTRI)

Georgia Tech; Atlanta (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

Georgia Tech seeks a skilled Inventory/Asset Coordinator to manage receiving, storage, and distribution of inventory and equipment. You will routinely interact with property control and GT/GTRI staff, advising on handling and distribution.

Responsibilities include coordinating shipments, inspecting incoming goods, and maintaining asset records. This role offers growth within a busy university setting and requires strong organizational skills and ERP experience.

Qualifications

• High school diploma, GED certificate, or vocational school diploma.
• Three to four years job related experience.
• Proficient with Microsoft Word and Excel; ERP software experience required.
• Excellent verbal and written communication; ability to prioritize and maintain accurate records.

Responsibilities

• Plan and schedule internal and external inventory/equipment moves and determine efficient protocols.
• Prepare outgoing shipments: packing, boxing, labeling, scanning, sorting, and storage; manage freight and courier as needed.
• Receive and inspect all incoming shipments for damage; sort, store, and scan items.
• Monitor inbound/outbound shipments during transit and update records.
• Place assets into storage and manage/track relocation or removal of assets.
• Transfer equipment from department to surplus inventory.
• Coordinate Internal Parts Management Database and respond to inquiries about receipt or distribution of materials.
• Provide administrative logistical support and represent the unit at Asset Management meetings.
• Perform other duties as assigned.

Skills

Communication skills

Time management

Attention to detail

Education

High school diploma, GED, or Vocational School Diploma

Tools

ERP software

Job description

Job ID: 303640

Location: Atlanta, Georgia

Full/Part Time: Full-Time

Regular/Temporary: Regular

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

Overview

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

Coordinate the planning, organization, and operations of receiving, checking, storing, transferring, issuing, and disposing of inventory, materials, and equipment. This position will interact on a consistent basis with: property/inventory control, and GT/GTRI faculty and staff; may also interact with external vendors. This position will typically advise and counsel: property/inventory control, and GT/GTRI faculty and staff.

Responsibilities

• Job Duty 1 - Plan and schedule internal and external inventory/ equipment moves, including determining efficient and effective protocols for moving, overseeing all loading, and delivery operations, and determining availability of moving vehicles.
• Job Duty 2 - Prepare all outgoing shipments, including packing, boxing, labeling, scanning, sorting, storing, and all associated handling; will also process freight shipments in addition to common courier.
• Job Duty 3 - Receive and inspect all incoming shipments (from vendors, government, and GTRI/GT cost centers, etc.), including inspecting for damage, sorting, storing, scanning, and any other associated handling.
• Job Duty 4 - Monitor and track inbound/ outbound shipments during transit.
• Job Duty 5 - Place assets into short-term/ long-term storage; organize via asset scanning and bar code location; and manage/track removal and/or relocation of assets.
• Job Duty 6 - Transfer equipment from department to surplus inventory.
• Job Duty 7 - Manage Internal Parts Management Database, coordinating the process to move received items to inventory personnel; may investigate and respond to inquiries regarding receipt or distribution of materials.
• Job Duty 8 - Provide administrative logistical support, as needed, including creating/ preparing memos and reports, and acting as a unit representative at periodic Asset Management meetings.
• Job Duty 9 - Perform other duties as assigned.

Required Qualifications

Educational Requirements
High school diploma, GED Certificate, or Vocational School Diploma

Required Experience
Three to four years job related experience

Knowledge, Skills, & Abilities

Specialized skills required for this job: Microsoft Word and Excel. Working with ERP software. Good customer service skills. Ability to effectively communicate verbally and in writing. Knowledge of handling surplus goods. Ability to prioritize and record keeping and maintenance skills.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing