Inventory Specialist

Avera Health; Sioux Falls (SD); On-site; USD 29,000 - 38,000; Full time

Job summary

Avera Health is seeking an Inventory Specialist at Avera McKennan Hospital in Sioux Falls. You will maintain facility inventory using data analytics, manage recalls and backorders, and support value analysis with clinicians.

Responsibilities include converting supplies between vendors, training staff, forecasting inventory needs, and leading cycle counts to ensure patient care supplies are stocked appropriately.

Qualifications

• Experience in healthcare supply chain or warehousing.
• Ability to manage recalls, backorders and emergencies.
• Strong data interpretation and reporting skills.

Responsibilities

• Leads in converting supplies between vendors with data-backed prep.
• Uses Excel, Access and MMIS to develop and interpret inventory data.
• Prepares work plans and timelines for supply chain projects.
• Trains frontline staff on inventory management practices.
• Collaborates with EMR Analysis and other teams on projects.
• Reviews PAR levels and forecasts stock needs to avoid shortages.
• Manages physical inventory and related documentation.

Skills

Data analysis

Inventory management

Excel

Access

MMIS systems

Forecasting

Communication

Education

Bachelor's degree

Tools

GHX EDI portal

GPO portals

Job description

Location:

Avera McKennan Hospital

Worker Type:

Regular

Work Shift:

Day Shift (United States of America)

Pay Range:

The pay range for this position is listed below. Actual pay rate dependent upon experience.

$20.75 - $27.50

Position Highlights

You Belong at Avera

Be part of a multidisciplinary team built with compassion and the goal of Moving Health Forward for you and our patients. Work where you matter.

A Brief Overview

The Inventory Specialist is responsible for maintaining inventory throughout the facility with the use of data and analytics, as well as managing new product introductions, physician-specific requests and providing support to the value analysis process. The Inventory Specialist is responsible for regulatory issue management as it relates to recalls, product backorders and emergencies. This position is the point of contact for physicians and clinical staff as it relates to supplies. They are the subject matter expert on the areas they are responsible for and have a working knowledge of the supplies and equipment used in the area, as well as the purpose and alternatives. This position will also lead inventory decision-making for their areas with respect of how to stock and maintain adequate supply for patient care needs. Internal customers would include department heads, managers, directors, VP's and Physicians.

What you will do

• Leads in the conversion of supplies from one vendor to another, capturing and researching data in preparation for site impacts, including communication to leaders and physicians as applicable and coordinating site specific training and education as needed.
• Proficient user of a variety of software platforms to develop and interpret consistent data as it relates to supply chain, including but not limited to: excel, access, MMIS systems, GPO portals, GHX EDI portal, and other inventory software platforms.
• Prepares work plans and time lines that ensure timely completion of major milestones in the preparation of Supply Chain Inventory projects, including but not limited to: department expansions, moves, new supply room builds, conversions, major reports and assigned projects.
• Provides inventory training to front line material handlers and other Supply Chain staff on inventory management practices.
• Works collaboratively with Avera EMR Analysis and other department members on projects, as requested.
• Conducts research, assembly and analysis of data and information for administrative and other needs.
• Reviews PAR levels regularly to ensure product availability for end users. Forecasts inventory tendencies to minimize stock out or over stock scenarios. Coordinates the appropriate removal and reporting of any stocked products that are recalled. Manages the cycle counting process and any related quality assurance practices.
• Leads and manages the physical inventory process as well as all related reports, documentation and communication.
• Subject matter expert on supplies in areas assigned to them, is the resource to clinical staff and physicians as it relates to product substitutions, product introductions and how products are utilized.
• Manages the customer relationship with areas in their responsibility to ensure that excellent customer service is received and is looked to as the one Supply Chain resource for the department. Develops and maintains supply management metrics for the areas in their responsibility.

Essential Qualifications

The individual must be able to work the hours specified. To perform this job successfully, an individual must be able to perform each essential job function satisfactorily including having visual acuity adequate to perform position duties and the ability to communicate effectively with others, hear, understand and distinguish speech and other sounds. These requirements and those listed above are representative of the knowledge, skills, and abilities required to perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions, as long as the accommodations do not cause undue hardship to the employer.

Required Education, License/Certification, or Work Experience:

• 1-3 years related experience in healthcare supply chain or related warehousing / inventory management

Preferred Education, License/Certification, or Work Experience:

• Bachelor's

Expectations and Standards

• Commitment to the daily application of Avera's mission, vision, core values, and social principles to serve patients, their families, and our community.
• Promote Avera's values of compassion, hospitality, and stewardship.
• Uphold Avera's standards of Communication, Attitude, Responsiveness, and Engagement (CARE) with enthusiasm and sincerity.
• Maintain confidentiality.
• Work effectively in a team environment, coordinating work flow with other team members and ensuring a productive and efficient environment.
• Comply with safety principles, laws, regulations, and standards associated