Procurement and Asset Specialist

Virginia's Community College System; Richmond (VA); On-site; USD 38,000 - 45,000; Full time

Job summary

New River Community College seeks a Procurement and Asset Specialist to support departmental purchasing, manage asset records, and ensure contract compliance. The role emphasizes cost-effective procurement and accurate asset tracking across the college.

The position expects experience with procurement processes, strong Excel skills, and the ability to work independently in a team-driven environment. A focus on policy adherence and timely inventory is key.

Qualifications

• Experience with procurement processes, including quotes, vendor interaction, purchases, and contract support.
• Demonstrated ability to use Microsoft Excel to enter, organize, track, and maintain data and records.
• Ability to work independently and as part of a team with accountability and attention to detail.
• Effective oral and written communication skills.
• Demonstrated ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to interpret and follow procurement, purchasing, and asset accountability policies and regulations.

Responsibilities

• Support employees in procuring goods and services for departments, prioritizing cost-effectiveness.
• Ensure negotiation for and compliance with college-wide contracts.
• Maintain partnerships with suppliers to ensure timely delivery and high-quality products.
• Maintain accurate records of all assets owned by the college, including location, condition and value.

Skills

Procurement process experience

Excel data management

Independent work

Communication skills

Multi-tasking

Policy interpretation

Tools

eVA

PeopleSoft

Job description

Working Title Procurement and Asset Specialist Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 27500031 Agency New River Community College Division New River Community College (Div) Work Location Pulaski - 155 Hiring Range $38,000 – 45,000 Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule Monday-Friday 8:00 am – 5:00 pm

Sensitive Position No Job Description

New River Community College is a two-year public institution of higher education operating under a state-wide system of 23 community colleges. The college is located on a one-hundred plus acre site at the intersection of U.S. Routes 11 and 100 in Dublin, Virginia with an instructional site in Christiansburg. The campus provides modern, well-equipped facilities for the career technical education programs as well as for the college transfer programs. Approximately 4,000 students comprise the student body.

The people employed by New River Community College embrace the philosophy that all individuals should have an opportunity to develop and extend their skills and knowledge to increase awareness of their roles and duties as citizens. The college serves the educational needs of the public and assumes a duty to help provide the requirements for trained workers in the region through a combined effort with local industry, business, professions, and government. The college promotes equal opportunity for prospective students and employees.

Duties

Support employees in procuring goods and services for departments, prioritizing cost-effectiveness. Ensure negotiation for and compliance with college-wide contracts. Maintain partnerships with suppliers to ensure timely delivery and high-quality products. Maintain accurate records of all assets owned by the college, including their location, condition and value. Conduct an annual physical inventory to rectify any discrepancies. Provide training to employees on eVA and procurement card procedures. Perform other duties as assigned by supervisor.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Experience with procurement processes, including obtaining quotes, working with vendors, processing purchases, and supporting contract administration.
• Demonstrated ability to use Microsoft Excel to enter, organize, track, and maintain accurate data and records.
• Ability to work independently and as part of a team, with a strong sense of accountability and attention to detail.
• Effective oral and written communication skills.
• Demonstrated ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to interpret and follow established policies, procedures, and applicable regulations related to procurement, purchasing, and asset accountability.

Additional Considerations

• Familiarity with data entry and inventory processes, including asset recognition, identification, tracking, and maintaining accurate records.
• Prior work experience involving familiarity with Virginia State procurement regulations, eVA, PeopleSoft and/or comparable systems.

Operation of a State Vehicle

No Supervises Employees No Required Travel

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.